Transcript ALVS Trade Quick Reference Guide - Welcome

ALVS (CHIEF-TRACES) Extension
Quick Reference Guide v2.0
HM Revenue & Customs
Department for Environment, Food & Rural Affairs
Animal and Plant Health Agency
Association of Port Health Authorities
Border Force
Food Standards Agency
IBM
What is ALVS?
ALVS ....
• the acronym stands for Automatic Licence Verification System.
• has been in use since 2009/10 for horticultural/plant imports from 3rd
countries controlled on the PEACH system.
• is not a system that you can log-on to, need a password to use, or can
even view. It is a background IT component that sits between HMRC’s
“CHIEF” system, the EU “TRACES” system and the HMI/PHSI “PEACH”
system. It operates 24hrs a day, 7 days a week.
• has no connection to any Port system (e.g. Destin8, CCS, CNS) or Port
Health System.
• has no impact on any interaction or communication between the Trade
and Port Health/ Animal Health.
• does not cost anything for the Trade to use.
• will, from 5th November 2014, be used by all Agents who import live
animals/live fish from 3rd countries using TRACES and 13th January 2015
for animal products or ‘high risk’ food/feed imports that are controlled on
TRACES.
What imports are included within ALVS?
Since 2009/10:
• 3rd country Horticultural products that require a Specific Marketing Standard (SMS) certificate
– regulated by Horticultural Marketing Inspectorate (HMI)
• A random percentage check of Horticultural products that fall under General Marketing
Standards (GMS) – regulated by HMI
• 3rd country Horticultural products and plant material that require a phytosanitary certificate –
regulated by Plant Health & Seeds Inspectorate (PHSI)
Live pilot commencing May 2014 extended ALVS to include :
• 3rd country Live Animals/live fish imports that require a Common Veterinary Entry
Document ‘A’ (CVEDA) –regulated by Animal Health
• 3rd country Products of Animal Origin imports that require a Common Veterinary Document
‘P’(CVEDP) – regulated by Port Health (PHA)
• 3rd country Marine fishery products requiring an IUU catch certificate and CVEDP –
regulated by PHA
• 3rd country Food not of Animal Origin imports (i.e. “high risk food/feed”) that require a
Common Entry Document (CED) – regulated by PHA
…where these are on a GB or non-GB CVED/CED and contain a UK destination address in Box 8
of the CVED/CED Part 1 or when a GB CVED/CED is issued and a non UK destination address is
entered in TRACES Box 8.
What imports are NOT included within ALVS?
The following are out of scope of ALVS and will remain subject to existing procedures for clearance:
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Animals that enter under the PET Travel Scheme
Animals/Animal Products that need a Defra Animal Health Certificate but no CVED
Personal imports
Intra-EU imports
Imports from the EEA Countries (Iceland, Norway), Switzerland, Faroes,
Lichtenstein or from EU Special Territories (the Åland Islands, the Canary Islands,
the Channel Islands, French Guiana, Guadeloupe, Martinique, Mount Athos, and
Reunion)
Subsequent enforcement action by Lead Authorities after an import has been
refused entry.
Any additional customs checks that HMRC or Border Force instigate (e.g. CAP
documentary or CITES checks)
Customs clearance of a live animal import where AHVLA are unable to complete
the CVED A Part 2 and so issue a detention notice
Goods removed from a Customs Warehouse into Free Circulation
Caught fish from Iceland, Norway, Faroes that require an IUU BUT DO NOT have a
CVED
High risk food products, accompanied by a CED, that enter the UK through Port of
Dover [currently Port of Dover staff are not registered to use TRACES]
ALVS & non GB CVED/CED’s
Where the following apply:
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The CVED/CED Reference Number allocated by TRACES is unknown and a Member
State's own National Reference number is used on the CHIEF entry, or
Where the Member State has not updated the CVED/CED Part 2 and validated the
(Acceptable /Reject Decision) on TRACES in a timely manner, or
Where the CED/ CVED was issued in another Member State with a non-GB
destination address (TRACES Box 8)
Then these will also require a manual clearance by the National Clearance Hub.
What benefits does ALVS bring to the Trade?
Under ALVS:
Your CHIEF Entries (with Items and Checks) are sent automatically into ALVS
Your TRACES applications (Part I, Part II with AHVLA/PHA decisions) are sent
automatically into ALVS
ALVS matches the two pieces of information together and sends the
AHVLA/PHA decision back to CHIEF to facilitate automatic customs release of
the CHIEF entry.
• This means that the clearance time for “Route 1” consignments is
reduced to 10 minutes unless additional customs checks are required.
• The agent/importer no longer faxes the release certificates (i.e. CVED,
CED or IUU) to the NCH. The Trade do not send any release documentation to
the Hub unless there is an additional documentary check (such as for CAP or CITES)
Are there any changes to process for Agents /
Importers with ALVS ? (Slide 1 of 5)
YES. Agents/Importers need to:
1.Use the correct document code(s) on the customs declaration (this ensures
CHIEF sends the relevant checks into ALVS & can match to the correct
document certificates)
• C640 – CVED A
• N853 – CVED P
• N852 – CED
• C673 – IUU Catch certificate
• N002 – Conformity Certificate
• C633 – Fruit & vegetables for processing
• N851 – Foreign Phytosanitary Certificate
• 9115 – Quarantine Release Certificate
Note:
 if your fish product has an IUU exemption then you should use document
code Y927 with an ‘XX’ document status code.
Are there any changes to the import
process for Agents / Importers?
(Slide 2 of 5)
YES : They MUST
2. Enter the CVED/CED Reference number generated by TRACES in to Box
44 of the customs declaration. This must be in the following format
GBCVDYYYY.1234567 or GBCEDYYYY.1234567
Note:
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Do not enter any Version number (e.g. V1)
Remember you must enter all 7 digits and include the dot (not a comma, hyphen or forward slash)
If you are matching one customs declaration, to two or more TRACES applications, then you must
type all of the TRACES application no’s into Box 44 in the correct format – do not enter these as
YYYY.1234567,7654321 etc. as ALVS will treat this as one long reference number and will report a
mismatch.
The TRACES CVEDA example above would be entered into Box 44 as GBCVD2014.0000200
Are there any changes to process for
Agents / Importers with ALVS ?
(Slide 3 of 5)
YES - They MUST:
3.Ensure that the commodity code entered into Box 33 of
the customs declaration matches that entered onto
TRACES.
Note
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Commodity codes are entered into Box 33 of the customs declaration in a 10 digit
format, whereas in TRACES they can be 4, 6 or 8 digits. ALVS will match to the
number of digits from the TRACES commodity code. e.g. for a 6 digit commodity
code, ALVS will check that the first 6 digits match those on the customs declaration
Are there any changes to process for
Agents / Importers with ALVS ? Slide 4 of 5 )
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YES - For live animal (CVED(A)) imports Trade
MUST:
4.Ensure that the number of animals entered into Box 41 of the
customs declaration exactly matches that entered onto TRACES.
Note
 ALVS does not check the number of packages
 Note, there are 31 Commodity Codes (mostly under the 0301 and 0106 chapters) where
CHIEF does not allow or require the entry of Supplementary Units in Box 41. For these
imports, ALVS will only match on TRACES Reference number and commodity code.
Are there any changes to process for
Agents / Importers with ALVS ?
(Slide 5 of 5 )
YES – For products(CVED(P)) or for goods that
require a CED then Trade MUST:
5. Ensure that the number of weight (kg, net mass) entered into Box 38 of the
customs declaration exactly matches that entered onto TRACES
Note
 ALVS ignores gross weight and number of packages
ALVS uses flexible matching rules to allow
your Import(s) to match
ALVS has multiple matching rules to help match your CHIEF Entry
Items to TRACES commodities.
ALVS has multiple rules to use to try and match your data (this
presentation does not cover all the rules).
These cover :
• Matching a single CHIEF Entry to a single CVED/CED
• Matching a single CHIEF Entry to multiple CVED/CED(s)
• Summing Number Of / Net Weight on multiple CVED/CED(s)
• Summing Number Of / Net Weight on multiple CHIEF entry
Items
• Matching multiple CHIEF Entries to multiple CVED/CED(s)
One to one match of single HMRC item to single
CVED/CED commodity on a single CVED/CED
Box 44 C640 GBCVD2014.0000333
CHIEF item 1
CN Code (33) Description
0407110000 Gallus
Match on Item 1
(Box 41)
(Box 38)
Sup Units Net Weight
1000
50 KG
TRACES
CVEDA.GB.2014.0000333
CN Code
Description Number of
0407 11 00
Gallus
CVED Status
Valid
1000
Doc Reference
Match on commodity code 8 digits
Match on Quantity
Decision
CHIEF Entry
‘Number Of’
Valid = Release
Entry can be released
C640 Document Code tells ALVS to look for a CVEDA
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One-to-one matches of HMRC items (on a single CHIEF
Entry) to CVED commodities on multiple CVEDs/CEDs
Box 44 N853 GBCVD2014.0015487
CHIEF item 1
CN Code (33) Description
0303899090
(Box 41)
(Box 38)
Sup Units Net Weight
Frozen tilapia
4120 KG
Box 44 N853 GBCVD2014.0015495
CHIEF item 2
CN Code (33) Description
0304610000 Tilapia fillets
(Box 41)
(Box 38)
Sup Units Net Weight
3576 KG
TRACES
CVEDP.GB.2014.0015487
CN Code
Description
CVED Status
Valid
Net Weight (KG)
0303 89 90 Farmed Stock 4120
TRACES
CVEDP.GB.2014.0015495
CN Code
Description
0304 61 00 Tilapia
CVED Status
In Progress
Net Weight (KG)
3576
Match on Item 1 & 2 Doc References
Match on commodity code 8 digits
Match on Quantity ‘Net Weight’
Decision for Item1
Item 2
CHIEF Entry (Worse Case)
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Valid = Release
In Progress = Hold
Entry being Held
What happens if ALVS can not match your
CHIEF entry successfully?
Where ALVS can not successfully match your CHIEF entry
and item(s) to a TRACES application and commodity(s) then
Trade will receive an error message generated as an E0
report by the customs entry software.
You will see this as Customs OGD Route ‘E’.
This is a detailed error message in plain English, explaining
the nature of the mismatch error.
Four types of mismatch message exist:
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ALVS can not match your CHIEF Entry to a TRACES application.
ALVS can not match your Item to a TRACES Commodity.
ALVS can not match your Number Of / Net Weight of Item to Commodity
ALVS can not find the ‘IUU OK’ or ‘IUU NA’ decision in TRACES CVEDP Box 42
What happens if the Reference no. is
entered incorrectly?
If the TRACES Reference number is not entered into the customs
declaration (Box 44) in the correct format (or you used the
wrong TRACES document code e.g. CVEDA document code
instead of CVEDP document code) then customs clearance will
not occur.
“A Customs Declaration has been submitted however no matching CVEDP(s) have been submitted to
Port Health (for CVEDP number(s) 2014.0001234). Please correct the CVEDP number(s) entered on your
customs declaration”
 If this error occurs then check the customs declaration and ensure the TRACES
Reference number is entered in Box 44 in with the county code GB, prefix CVD/CED
and YYYY.1234567 format.
 Some real examples of incorrectly entered Box 44 Document References
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GBCVD.2014.000034531
GBCVDOVS/14/379
GBCVD.2014.0034872V1
GBCVD.2014.0034911,0034912
9 digits entered and not 7 digits
Incorrect format!
Included Version number (do not supply)
Use of short hand to list multiple CVEDs
What happens if the commodity codes do
not match?
If the commodity code entered into Box 33 of
the customs declaration does not match that
entered onto TRACES then customs clearance
will not occur.
“A Customs Declaration has been submitted (CED number(s) 2014.0001235) but the
item with Commodity code 0805102011 Oranges cannot be matched to a commodity
on the CED submitted to Port Health. Please review/correct the CED commodity details
and/or correct the Commodity code on your Customs Declaration item”
 If this error occurs then check the commodity code on the customs
declaration and/or the TRACES application and correct as appropriate.
What happens if the number of animal /
Net Weight do not match?
CVEDA example message
“A Customs Declaration has been submitted which contains Commodity code
0101200000 Horses. However, for this Commodity code, a quantity of 1 has been
entered on the CVEDA submitted to AHVLA but a quantity of 2 has been entered on the
matching customs declaration (for CVEDA number(s) 2014.0001234, 2014.0001235).
Please review/correct the CVEDA commodity number of details and/or correct the
quantity on your Customs Declaration item”
CVEDP / CED example message
“A Customs Declaration has been submitted which contains Commodity code
0709999000 Okra. However, for this Commodity code, a net weight of 2530 KGs has
been entered on the CED submitted to Port Health but a net weight of 2531 KGs has
been entered on the matching customs declaration (for CED number(s) 2014.0001236).
Please review/correct the CED commodity net weight details and/or correct the net
weight on your Customs Declaration item.”
 If this error occurs then check the number of animals (CVEDA) or Net Weight
(CVEDP/CED) entered on the customs declaration and/or the TRACES application
and correct as appropriate.
OGD & Customs Route Codes
OGD (Other Government Department) and Customs Route Codes show the
status of the entry. Under ALVS, the OGD route codes are:
Customs Route Codes
1F
Documentary check by Border Force
1Y
Additional check by NCH
1Z
Additional documentary check by Border Force
2F
Goods examination by Border Force
2Y
Additional goods examination by HMRC
Are there any changes to process for
AHVLA or PHA with ALVS ? (slide 1 of 2)
YES. PHA/AHVLA need to:
1.Complete the CVED/CED Part 2 on TRACES as
quickly as possible after completing the inspection.
Customs clearance will not occur until the
CVED/CED Part 2 has been validated
Cont…
Are there any changes to process for
AHVLA or PHA with ALVS ? (slide 2 of 2)
2.For imports of caught fish that require a CVED(P) and an IUU certificate,
PHA’s need to enter the following words into Box 42 of the CVED(P) Part 2:
– IUU OK
– IUU NA
– IUU HOLD
where the catch certificate has been presented and is correct
where the catch certificate is not required
where the catch certificate is missing, delayed or incomplete
The words must be entered exactly as described above. If these are omitted
or mistyped (e.g. IUUOK, IUU O/K, IUU N/A) then customs clearance will be
delayed and the Trade will receive the following error message which will be
generated as an “E0” report via their customs entry software:
“Clearance of the Customs Declaration has been withheld.
Confirmation of the outcome of IUU
catch certificate check (under Council Regulation 1005/2008) is required. To resolve this contact
your local Port Health Authority (imports) or MMO (landings).”