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Ganda Project Plan
Data Systems Consulting
MFG Division
Charley.C/Jeff.Y/
Executive Summary
1.
2.
3.
4.
5.
6.
7.
8.
Project scope
Detail workplan
Project Team
TIPTOP ERP connection interface with some
hardware devices
Clarification about VPS
EasyFlow, What Digiwin proposal (need to
confirm and discussion for more details)
BI, What Digiwin proposal (need to confirm
and discussion for more details)
Finalized the reminding items in the file of
"things to be confirm with Digiwin.docx"
Discussion Summary
Topic
Status
• Project Scope
73% initial ganda’s requirement met to Tiptop
and 18% need customization
• Work plan
Agreed project divided on 2 phase
• Project team~
Digiwin will provide dedicated Project Team (Consultant)
• ERP comm. Interface
Digiwin proposed some option to Ganda
•
•
•
•
•
VPS~
B2B/BI/Easyflow
Draft contract
Payment term
After sales service
-Phase 1 (6 month) for core business modules
-Phase 2 (Phase 1 + 6 mth) for supporting modules.
OK with certain condition
OK, Digiwin accepted
Sent to Richard, Alex & Toto for review
Discuss later on 26 April 2013
Need to be finalized with CFC
TIPTOP solution match % for Ganda
Total 214 of initial Ganda’s requirements
TIPTOP
Standard
Match
158
73%
Not clear
Need customization
38
1
Not in scope
6
No function
18%
10
9%
Key Principles for Project
Strict Scope Control is required in order to ensure that:
1. Initial Ganda’s requirements and TIPTOP modules Standard is
adhered to
2. Schedule is met
Therefore:
•Allow Changes for statutory or critical business requirements, only
• Any enhancements on the system can only be built AFTER go-live
Management & End users must be aware of this
approach and must have the realistic expectations about
what the system will provide
Digiwin Standard Modules suggests in Ganda Group
Sales
A/P
BOM
B2B
Purchasing
A/R
Production
Easyflow GP
Inventory
MRP
BI
Cost Accounting
HRM
Distribution
G/L
Consolidation Financial
report
Inter-Company Trading
Equip. Mgt.
Cross-Data transfer
Project Mgt.
Fixed Asset
Quality. Mgt.
Leasing Mgt.
Tax Declaration
BOM
Cash/Loan/Investment
Budget Mgt.
System and Parameters
System Mgt.
Customization Modules in Ganda Project
Item
Estimate Man hours
Phase
Manufacturing of Production Daily reports
KP+ CFC 500
Phase 1
Vehicle Management ( For Transportation Cost
Management)
Base on Ganda 300
Phase 1
HRM report
ID 200/ VN 200
Phase 1
Automatic PLC Integration
Base on CFC400
Phase 1
Tax reporting to Local Government
Free of charge
Phase 1
Packing Management (Truck & Belt Scale
System)
Base on CFC 200
Phase 1
CMMS System(Customization in Equipment
Module)
Electric Power System
Base on CFC50
Phase 1
Base on CFC100
Phase 2
Telephone Management
Base on CFC150
Phase 2
Library Management
Base on CFC150
Phase 2
Canteen Meal Management
Base on CFC150
Phase 2
GPS Integration
300
Phase 2
TIM(TIPTOP Implement Methodology)
&
Project Organization
TIM
( TIPTOP Implementation Methodology )
< Project Life Cycle >
Project Planning
TIPTOP
Goes Live
Implementing
• Goals
• Survey & Diagnosis
• Existing System Stops
• Scope
• Application Training
• Organization
• S.O.P. Modeling
• On-site ProblemSolving
• Schedule
• Gap Analysis & Solution
Design
• Data Migration & Input
• Simulation &
tuning
Fine-
• Balance Checked in
Project Closing
• Achievements Check
Meeting
• Documentation of
Project
• Take-over of TSC
• All case profile in
CRM system
Group Company - Project Structure
Chairman
Mr. Tony
Steering Committe
Mr. Richard
Mr Alex
Mr Gary
Ms Maria
Mr Toto
Ganda IDN Project Leader
Chinfon VN Project Leader
Toto
Alex
Ganda IDN Project Leader
Toto – Ganda Group Indonesia
TBD – DIGIWIN PROJECT MANAGER
Digiwin Consultant
Support Function
1.Finance & Acc = Consutant 1 (1 person)
2.Mfg and Sales & Dist = Consultant 2 (1 person)
3.HRM,= consultant 3 (1 person)
4.BI = Consultan 4 (1 person)
5.Easyflow = consultant 5 (1 person)
6.System Analysis / Trainer = Consultant 6 ( 2 person)
Note: Not include programmer who should working on Taiwan)
1. Change & Communication : Toto
2.Project Supporting: Hary
Technical Support
1. Sunu Waskita (leader)
2. Appilion
3..Digiwin System Engineer (1 person)
Group Leader 1
Group Leader 2
Group Leader 3
1. Vacant
1. Vacant
1. Vacant
Business Inteligent
Mgt Report, KPI, etc
Advance Features
PLC/Field instrument integration
Advance Features
B2B, Websales, etc
Purchasing & Inventory Manufacturing & CMMS
Human Resources
Sales & Distribution
Accounting & Finance
Process Owner: ......
Process Owner: Ms Maria Process Owner: Mr Wahyu Process Owner: Ms. Jacqueline Process Owner: Mr Gary
Fleet Management
Process Owner: ......
Project Management
Process Owner: Mr Anang
1..........................(Staff)
2...........................
1. ...............(Staff)
2.................
1. ...............(Staff)
2.................
1. ...............(Staff)
2.................
1. ...............(Staff)
2.................
1. ...............(Staff)
2.................
1. ...............(Staff)
2.................
Team (Key User)
1.. ............ 2. ..........
3. ............. 4. ..........
Team (Key User)
1.. ............ 2. ..........
3. ............. 4. ..........
Team (Key User)
1.. ............ 2. ..........
3. ............. 4. ..........
Team (Key User)
1.. ............ 2. ..........
3. ............. 4. ..........
Team (Key User)
1.. ............ 2. ..........
3. ............. 4. ..........
Team (Key User)
1.. ............ 2. ..........
3. ............. 4. ..........
Team (Key User)
1.. ............ 2. ..........
3. ............. 4. ..........
SCOPE:
WHI, GG, AASTAR, CG,
NSD, ANP, SAG, MM
SCOPE:
GG, AASTAR, CG, NSD,
ANP, SAG, MM
SCOPE:
GG, AASTAR, CG, NSD,
ANP, SAG, MM
SCOPE:
GG, AASTAR, CG, NSD,
ANP, SAG, MM
SCOPE:
CG, SAG, MM
SCOPE:
ANP
SCOPE:
GG, CG
Chinfon VN Project Leader
Support Function
T-038 Mr. Alex Hsu
TBD – DIGIWIN PROJECT MANAGER
1.Finance & Acc = Consutant 1 (1 person)
2.Mfg and Sales & Dist = Consultant 2 (1 person)
3.HRM,= consultant 3 (1 person)
4.BI = Consultan 4 (1 person)
5.Easyflow = consultant 5 (1 person)
6.System Analysis / Trainer = Consultant 6 ( 2 person)
Note: Not include programmer who should working on Taiwan)
1. Change & Communication : Alex Hsu
2.Project Supporting: Richard
Technical Support
1.V1121 Le Quoc Tuan
2.V1422 Nguyen Thu Hong
3..Digiwin System Engineer (1 person)
Group Leader
( Marketing )
Group Leader
( Administration )
1. Vacant
Business Inteligent
Mgt Report, KPI, etc
Digiwin Consultant
1. Vacant
Group Leader
( Production )
Advance Features
B2B, Websales, etc
1. Vacant
Finance & Accounting
G/A Warehouse / Canteen
Sales & Distribution
Purchasing / Export
W/H Spare Parts & Inventory
1.................(Dept. Lead)
2..................(Key User)
1.................(Dept. Lead)
2.................(Key User)
Team (Key User)
1.................(Dept. Lead)
2.................(Key User)
1.................(Dept. Lead)
2.................(Key User)
1.................(Dept. Lead)
2.................(Key User)
Team (Key User)
Team (Key User)
Team (Key User)
1.. ............ 2. ..........
3. ............. 4. ..........
1.. ............ 2. ..........
3. ............. 4. ..........
Team (Key User)
1.. HP ............
2. HN ..........
3. HM .............
4. DN .............
5. .HPGP.........
1. GL ............ 2. A/P..........
3. A/R............. 4. Cash.......
5. .Costing...... 6.Fixed Asset
1.. ............ 2. ..........
3. ............. 4. ..........
Maintenance CMMS
Logistic & Shipping
Finished Goods
Project Management
HR Management
1.................(Dept. Lead)
2..................(Key User)
Team (Key User)
1.................(Dept. Lead)
2..................(Key User)
Team (Key User)
1.................(Dept. Lead)
2.................(Key User)
Team (Key User)
1.................(Dept. Lead)
2.................(Key User)
Team (Key User)
1.................(Dept. Lead)
2..................(Key User)
Team (Key User)
1.. ............ 2. ..........
3. ............. 4. ..........
1.. ............ 2. ..........
3. ............. 4. ..........
1.. ............ 2. ..........
3. ............. 4. ..........
1.. ............ 2. ..........
3. ............. 4. ..........
1.. ............ 2. ..........
3. ............. 4. ..........
Advance Features
PLC/Field instrument integration
Production / Manufacturing
T.K.P & HPGP
1.................(Group leader)
2..................(Consultant)
Team (Key User)
1..Quarry
2. Raw Mill
3. Kiln .
4. Cement Mill
5. CCR
6.Packing
7.F/G
8.Elec.
9.QC
Project Team Responsibilities
Role
Responsibility
Qualifications
Remark
Project
Leader
•
Deliver the specified project deliverables on time in good quality and
in accordance with the budget
Achieve milestones on time
Report on project progress to the steering committee
Identified of potential bottleneck and initiate to propose the solution
Coordinate & Assign tasks to project members
Keep in touch with Consultant to ensure successfully the project and
for knowledge transfer
•
•
•
•
•
•
•
•
•
Knowledge of business processes
The ability to work effectively with all levels within Organization
Project Management Expertise
Have good understanding of project scope & constraint.
Time management skills and multi-tasking capabilities
Good on verbal and written communication skills
The ability to make timely decisions
Strong organizational skills
Good leadership and coaching skills
Full time
IT
Technical
Support
•
•
•
Providing IT infrastructure for implement ERP System
To setup system requirement for ERP System
Support user to operate this system
•
Have Good skill & experience in Databases, networking, and
operating system
Have good understanding on the current IT System
Experience and knowledge in current system environment.
Part time but
ready if
required
Support
Function
•
To assist project team on Project administration, training, business
process development and prepare new infrastructure (if needed)
To coordinate change program impacted of ERP impl. system
Project Administration task
Setup and organize documentation control system and records
•
Good knowledge of the company’s organizational structure and
business processes
The ability to work effectively with all members of the
organization ranging from executive members to front line /
users.
Full Time
Group
Leader
•
•
Leader on development defined modules
To manage and coordinate project communication, training,
socialization and prepare new infrastructure (if needed)
Working together with consultant to determine business process
flow that needed to ERP system requirement with consultation to
process owner.
Development of business process documentation (incl design
standard form and report) with consultation to process owner.
Conduct testing, data collection, data validate and data migration for
new system configuration.
To drive, coach and facilitate the implementation of new system
Issues resolution
Working together with key user to Identify of end user, training
requirements at their particular site.
•
•
Experience in functional business process,
In-depth knowledge of the company’s business processes & best
practices,
Strong analytical skills and problem solving skills
Strong communication skills and coaching skills
Excellence team player skills, with strong verbal and written
communication skills and coaching skills,
Experience to design and developing System & Procedures.
Experience in delivery training
Full time
Co-ordinate between Project and End User
Represent End Users
Support project team by share data & information
Validate data & Process
Build knowledge of what new system will do
Assist on end user training
“Owner” of new system
Lead in managing the change in their unit areas
•
An in-depth knowledge of the business unit functionality business
and requirements in their business process area(s),
Strong analytical skills.
Active and willing
Able to use own initiative
Good at interpersonal communication
Part Time but
ready on
demand with
advance
notification
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Key User
•
•
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DSC Service Team
[PM qualifications]：
1. Project planning
2. Definition, clearance, & Statement of main project
issues
3. Allocate DSC service team resources
Project Manager
4. Main Communicator to client team
5. System progress & risk management
6. monthly report
Account Consultant
Account Services
ID & VN team
ID & VN team
System Engineer
Programmer
[Consultant Main Tasks]
1. Discuss & confirm System SOP
2. System Education
3. Implement System according to TIM
[Service Team main tasks]
1. Assist consultant draw system
analysis
2. Coordinate Programming pool &
test
3. Customer service
[System Engineer main tasks]
1. Installation TIPTOP system
2. Assist normal operational
maintenance
3. Abnormal recovery
Device Integration
For Ganda Group
Charley Cheng
DigiWin Corporation
2013/04/19
Device Integration Architecture for
TIPTOP (DB solution)
Current
New by Database
Truck Weight
Scale
Data
Collation
Software
Output
Request on demand
Or periodically
Finger Print
Data
Collation
Software
SQL
Compute
Feedback data
Save Record
Statistic
Database
Door Lock
Data
Collation
Software
Reports
Oracle
Query
Database
And so on…
Data
Collation
Software
Monitor
Device Integration Architecture for
TIPTOP (Text File Solution)
Text File Exchange
Truck Weight
Scale
Data
Collation
Software
Finger Print
Data
Collation
Software
Door Lock
Data
Collation
Software
Output
Text File
Folder
Obtain Data
Periodically
Transfer
Programs
Request
by Demand
Reports
Compute
Statistic
Save Records
Sharing Folders
To ERP
Oracle
Query
Database
And so on…
Data
Collation
Software
Monitor
Hardware Infrastructure
Indonesia & Vietnam
Hardware Suggestion~ Indonesia
Service Ethernet
Giga Switch For VMNetwork
EFGP + ESS
8C / 12G(Win+MSSQL)
BI + Auditor
8C/12G(Win+MSSQL)
TIPTOP DB
8C / 16G(RHEL+Oracle)
HRM
8C/12G (Win+MSSQL)
TIPTOP B2B
8C / 12G(RHEL)
4C/8G(Win+MSSQL)
Crystal Reports
4C/8G (Win)
TIPTOP AP
8C / 16G(RHEL)
HP DL380 Gen8
2P12C / 64GB
300GB SAS 10K x2
8Gb Single HBA x 4
VMWare vSphere 5 ESP
HP DL380 Gen8
2P12C / 64GB
300GB SAS 10K x2
8Gb Single HBA x 4
VMWare vSphere 5 ESP
HP DL380 Gen8
2P12C / 64GB
300GB SAS 10K x2
8Gb Single HBA x 4
VMWare vSphere 5 ESP
Portal
Client User
- Guard service
- VMWare vCenter Server
- Symantec Backup Server
NAS Appliance
( 2TB HDDx6 RAID5)
Back up SVR
Phase 2
Backup Guard
Service
XP or above PC
Symantec Backup Exec
Agent For VM Host / SQL/ Oracle
Redundant Fiber Channel
IBM DS3500 Storage
2G Cache/Per-Controller
HD: 600GB 6Gb SAS 15K*12
IBM DS3500 Storage
2G Cache/Per-Controller
HD: 600GB 6Gb SAS 15K*12
4Gb or 8Gb Fibre Channel
Giga intranet
VMWare Internal data Transfer
SPEC List - Indonesia
Hardware all Local purchase
QTY
Host for virtual
machine
HP DL380 Gen8 : CPU : E5-2620 x 2 、RAM : 64G 、HDD : 300G x 2、8Gb Dual-Port Fiber Card x
2 、 1Gb Giga Port x 4
3
Storage
IBM DS3500 Storage (Dual-Controller)、SFP x 8、2G Cache/Per-Controller、HD: 600GB 6Gb SAS
15K * 12、FC Cable x 8
2
Backup Server
HP X1430 NAS Appliance G2 WSS NAS(8TB)(Builtin Windows 2012)
1
Guard Server
HP ThinClient T610 for P-Cloud (Builtin Windows)
1
Ethernet Switch
HP V1910-24G Switch
1
Software partial local purchase
Operation
System
RedHat Enterprise Linux for TIPTOP AP 、TIPTOP DB、TIPTOP B2B
2
Windows Server 2008 MOLP for Crystal Report、EFGP+ESS、Portal、BI+Auditor、HRM
Local purchase
5
Windows Server CAL
Local purchase
Database
Backup
100
Oracle DB Standard Ed. For 2-processor for TIPTOP ERP
1
Microsoft SQL Server Standard Ed. MOLP,Device Cal for EFGP+ESS、Portal、BI+Auditor、HRM
Local purchase
4
Microsoft SQL server CAL
Local purchase
Virtualization
QTY
100
VMWare vSphere 5.1 Essential Plus
1
SYMC BACKUP EXEC 2012 V-RAY EDITION WIN 2 TO 6 CORES PER CPU BNDL STD LIC EXPRESS BAND S
ESSENTIAL 12 MONTHS
6
Hardware Suggestion~ Vietnam
Service Ethernet
Giga Switch For VMNetwork
EFGP + ESS
8C / 12G(Win+MSSQL)
BI + Auditor
8C/12G(Win+MSSQL)
TIPTOP DB
8C / 16G(RHEL+Oracle)
HRM
8C/12G (Win+MSSQL)
TIPTOP B2B
8C / 12G(RHEL)
4C/8G(Win+MSSQL)
Crystal Reports
4C/8G (Win)
TIPTOP AP
8C / 16G(RHEL)
HP DL380 Gen8
2P12C / 64GB
300GB SAS 10K x2
8Gb Single HBA x 4
VMWare vSphere 5 ESP
HP DL380 Gen8
2P12C / 64GB
300GB SAS 10K x2
8Gb Single HBA x 4
VMWare vSphere 5 ESP
HP DL380 Gen8
2P12C / 64GB
300GB SAS 10K x2
8Gb Single HBA x 4
VMWare vSphere 5 ESP
Portal
Client User
- Guard service
- VMWare vCenter Server
- Symantec Backup Server
NAS Appliance
( 2TB HDDx6 RAID5)
Back up SVR
Existing System
HP DL380 Gen8
2P12C / 64GB
300GB SAS 15K x5
Raid 5+HSP
VMWare vSphere 5 ES
Phase 2
Backup Guard
Service
XP or above PC
Symantec Backup Exec
Agent For VM Host / SQL/ Oracle
Redundant Fiber Channel
IBM DS3500 Storage
2G Cache/Per-Controller
HD: 600GB 6Gb SAS 15K*12
IBM DS3500 Storage
2G Cache/Per-Controller
HD: 600GB 6Gb SAS 15K*12
4Gb or 8Gb Fibre Channel
Giga intranet
VMWare Internal Data Transfer
SPEC List - Vietnam
Hardware all Local purchase
QTY
Host for Virtual
Machine
HP DL380 Gen8 : CPU : E5-2620 x 2 、RAM : 64G 、HDD : 300G x 2、8Gb Dual-Port Fiber Card x
2 、 1Gb Giga Port x 4
3
Host For Existing
System
HP DL380 Gen8 : CPU : E5-2620 x 2 、RAM : 64G 、HDD : 300G x 5、1Gb Giga Port x 4
1
Storage
IBM DS3500 Storage (Dual-Controller)、SFP x 8、2G Cache/Per-Controller、HD: 600GB 6Gb SAS
15K * 12、FC Cable x 8
2
Backup Server
HP X1430 NAS Appliance G2 WSS NAS(8TB)(Builtin windows 2012)
1
Guard Server
HP ThinClient T610 for P-Cloud (Builtin Windows)
1
Ethernet Switch
HP V1910-24G Switch
1
Software partial local purchase
Operation
System
RedHat Enterprise Linux for TIPTOP AP 、TIPTOP DB、TIPTOP B2B
2
Windows Server 2008 MOLP for Crystal Report、EFGP+ESS、Portal、BI+Auditor、HRM
Local purchase
5
Windows Server CAL
Local purchase
Database
Backup
100
Oracle DB Standard Ed. For 2-processor for TIPTOP ERP
1
Microsoft SQL Server Standard Ed. MOLP,Device Cal for EFGP+ESS、Portal、BI+Auditor、HRM
Local purchase
4
Microsoft SQL server CAL
Local purchase
Virtualization
QTY
100
VMWare vSphere 5.1 Essential Plus
1
SYMC BACKUP EXEC 2012 V-RAY EDITION WIN 2 TO 6 CORES PER CPU BNDL STD LIC EXPRESS BAND S
ESSENTIAL 12 MONTHS
6
B2B&BI
Ganda initial requirement of TIPTOP B2B
 Customer can make the sales order / lading bill via web
 Customer can make the cement issue schedule via web
 Customer can know the inventory status via web
 Carrier can know the transport status via web.
• Posting enquiries and sales orders through web-sales (web-sales)
TIPTOP B2B
V-Point BI
Implementation strategy, improve performance management
• Quantization execution strategy, Easy to
use, analysis, adjustments
• View the target reached，performance
indicators management
• Ex：Operating margin, current ratio,
accounts receivable turnover days,
CCC(Cash conversion cycle), liability
ratio, Current ratio, amount of
inventory, turnover per capita, Orders
shipping days, revenue growth rate,
vaerage customer price.
26
27
KPI Performance Management
Spare Parts-Safety inventory Of Alert Analysis
Inventory Trend Analysis
Sales Intelligence with KPI template
Financial Intelligence with KPI template
TIPTOP exception management
Business Object platform
BO Xcelsius Dashboard developer
32
TIPTOP Exception Management
33
Easyflow~ The Business Process Management
流程追蹤
Approval on line
35
Process Statistic analysis to achieve optimal Process
Performance
Loading
Cost
~Efficiency~
~Loading~
~Cost~
AVG process time
AVG process time trend
AVG process time by activities
AVG process time per User
Process Starts quantity
Process finish quantity
Process trends
To do list quantity
Process activities
allocation
Process dealing cost
AVG Dealing cost
AVG Dealing cost by
activities
AVG Dealing cost by
activities per User
Total Services Oriented
Demand Satisfying
Total Services
Demand Leading
Pre -Sale
Deploying
Maintenances
Valued Sales
Implement
Post-enhance
精進管理
Achieve
Project Goal
ROI improving
實現投資效益
Demand
clarifying &
Solution Planning
TIPTOP Service Center/ TIPTOP Programming Center / TIPTOP R&D /
TIPTOP E-Learning/ TIPTOP ERP II e-Service
36
About the after service
Redundant infrastructure provided in each of Ganda & CFC at local site. And we treat Ganda & CFC as other’s
mutual backup & support system . Once the emergency situation happened, Ganda can switch the system via
Virtualize Machine in local side. The worst case is JKT machine room is dead, Ganda can switch the system
temporary to CFC if the internet is linking and Digiwin can response asap.
 Telephone, fax inquiry service;
 Remote terminal login service;
 Program debugging service;
 Elimination of system malfunction arising out of normal usage; and
Program version update: “minor patches” as termed in the industry.
Extra requirement for customization inquiry and SA documents
Technical courses online via video conference(after go-live)
DB diagnosis , system performance advisory
E-service website (in Chinese) for FAQ, Knowledge base for user
E-Learning in (Chinese)
•The System analyst will be fulltime
contact window for Ganda after
system go-live
•If emergency problem happens, such
as system crash, DB crash, power shot
down, emergency recovery…etc, the
contact window will inform the
engineer team to remote to service.
AS long as the telecom company
network works.
•The All system modules for ERP II just
find one contact window.
•80%questions can be solved within 24
hours, 90% can be solved in 48 hours,
and 95% can be solved in 72 hours.