Transcript 12 - NEWESD 101

Welcome to Student News
1:00 – 2:00 (call in 12:45)
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Make sure your K20 contact registers your district for the next month’s VTC.
We will not be taking roll call, so please email a list of VTC attendees at your
site to:
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Introduction
Student News VTC
• Welcome to the January 2010 Student VTC.
• Our next VTC will be Thursday, March 25th,
2010. There is not a VTC scheduled for
February
• If you have comments or suggestions for
upcoming VTC’s, please email them to:
[email protected]
News
News
Upcoming Workshops
• NY Scheduling Workshops
– 7 Regional Next Year Scheduling Workshops
• February 16, 2010 – at Rosalia
• February 17, 2010 – at Davenport
• February 19, 2010 – at ESD101
• February 22, 2010 – at Deer Park
• February 23, 2010 – at Kettle Falls
• February 24, 2010 – at North Franklin
• February 26, 2010 – at Clarkston
All workshops will be held from 9:00 to 4:00.
You should have received an e-mail indicating which workshop your
district has been assigned to attend.
News
Important Dates
• February 16, 2010
WAMS database will be finalized for grades 3 –
8 WASL booklets.
• March 14 – March 16, 2010 WASWUG
Conference
Welcome Summit Valley
Summit Valley School District joined us,
January 1, 2010
News
Upcoming Release
• February Release Weekend
3:00 AM – 9:00 PM Saturday, February 6th
• March Release Weekend
3:00 AM Saturday February 13th – 9:00 AM Sunday
February 14th
Users must be logged out during these
installations. Applicable Release Notes will be
posted to the Student Website.
New Reporting Requirements
•
Number of Incidents related to Drugs and Violence
•
Suspensions and Expulsions for all Weapons Incidents
•
Number of violent acts that did not result in serious bodily injury
•
Number of violent acts that resulted in serious bodily injury
Note: A single incident may involve 1 or more students – it is important to
remember this when entering discipline information into the Skyward Discipline
Module.
Weapons Reporting
1. The deadline for submitting the data is July 09, 2010.
2. The reporting period is the first day of school (fall 2009) through the
last day of the school year (spring 2010).
3. Report the number of incidents involving firearms on school premises,
on transportation systems, or in areas of facilities while being used
exclusively by public or private schools.
4. A single incident (event) may involve 1 or more students and result in
1 or more suspensions or expulsions. Report all incidents, even if no
penalty is imposed.
Weapons Reporting
. 1. “Other firearm” requires a description
“Other weapon” will also require a description
Weapons Reporting
Not IDEA Education
Number of
Students
One year expulsion not modified, no alternative placement
One year expulsion not modified, alternative placement
Expulsion modified to less than one year, no alternative placement
Expulsion modified to less than one year, alternative placement
Other removal (such as death, withdrawal, or incarceration)
Other disciplinary action
No action
IDEA Education
Number of
Students
One year expulsion not modified, receiving services
Expulsion modified to less than one year, receiving service
Other removal (such as death, withdrawal, or incarceration)
Other disciplinary action
No action
THIS SECTION IS SPECIFIC TO FIREARMS EXPULSIONS (COLUMN A,B,C,D)
Weapons Reporting
(Column A) Handgun
An incident in which one or more students possessed or brought a handgun or
pistol to school; the number of students suspended or expelled resulting from
an incident in which one or more students possessed or brought a handgun or
pistol to school.
(Column B) Shotgun/Rifle
An incident in which one or more students possessed or brought a shotgun or
rifle to school; the number of students suspended or expelled resulting from an
incident in which one or more students possessed or brought a shotgun or rifle
to school.
(Column C) Multiple firearms
An incident in which one or more students possessed or brought more than one
of the above firearms to school; the number of students suspended or expelled
resulting from an incident in which one or more students possessed or brought
more than one of the above firearms to school.
Weapons Reporting
(Column D) Other firearm
An incident in which one or more students possessed or brought another type of
firearm not named above, including zip guns, starter guns, and flare guns to
school. As defined by the Gun Free Schools Act, other firearms include:
• any weapon (including a starter gun) which will, or is designed to, or may
readily be converted to, expel a projectile by the action of any explosive;
• the frame or receiver of any weapon described above;
• any firearm muffler or firearm silencer;
Definition continues on the next slide.
Weapons Reporting
Column (D) Continued
Any destructive device, which includes:
 Any explosive, flammable, or poison gas (such as: bomb,
grenade, rocket) having a propellant charge of more than four
ounces, missile having an explosive or flammable charge of
more than one quarter ounce, mine, or similar device.
 Any weapon which will, or which may be readily converted to,
expel a projectile by the action of an explosive or other
propellant, and which has any barrel with a bore of more than
one-half inch in diameter.
 Any combination or parts either designed or intended for use
in converting any device into any destructive device described
in the two immediately preceding examples, and from which a
destructive device may be readily assembled.
Weapons Reporting
(Column E) Knife/Dagger
An incident in which one or more students possessed or brought a knife or
dagger to schools; the number of students suspended or expelled resulting
from an incident in which one or more students possessed or brought a knife or
dagger to school.
(Column F) Other weapon
An incident in which one or more students possessed or brought anything used
as a weapon that is not classified as a handgun, rifle/shotgun, knife/dagger, or
other firearm to schools.
Examples include: chains, pipes, razor blades or similar instruments with
sharp cutting edges; ice picks, pointed instruments (pencils, pens); nuncha-ka sticks; brass knuckles; stars; billy clubs; tear gas guns; electrical
weapons (stun guns); BB or pellet guns; and explosives or propellants.
Student Behavior Reporting
1. The deadline for submitting the data is July 09, 2010.
2. The reporting period is the first day of school (fall 2009) through the
last day of the school year (spring 2010).
3. An incident results in the removal of one or more students from their
regular educational setting for at least an entire school day. A single
incident may result in the suspension or expulsion of many students.
Note: Per Jeff Soder from OSPI ; in-school suspensions should not be
included in the suspension counts.
STUDENT BEHAVIOR REPORTING
STUDENT BEHAVIOR REPORTING
(Column A) Harassment, Intimidation, and Bullying
An incident involving Harassment, Intimidation, or Bullying based on school district policy; the
number of students suspended or expelled resulting from an incident involving HIB based on
school district policy. (RCW 28A.300.285)
(Column B) Tobacco
An incident involving the possession, use, distribution, or sale of tobacco products or the
violation of school district tobacco policy; the number of students suspended or expelled
resulting from the possession, use, distribution, or sale of tobacco products or the violation of
school district tobacco policy. (U.S. ED)
(Column C). Alcohol
An incident involving the manufacture, sale, purchase, transportation, possession, or
consumption of intoxicating alcoholic beverages or substances represented as alcohol or the
violation of district alcohol policy. Suspicion of being under the influence of alcohol may be
included if it results in disciplinary action; the number of students suspended or expelled
resulting from the manufacture, sale, purchase, transportation, possession, or consumption of
intoxicating alcoholic beverages or substances represented as alcohol or the violation of district
alcohol policy. Suspicion of being under the influence of alcohol may be included if it results in
disciplinary action. (U.S. ED)
.
STUDENT BEHAVIOR REPORTING
(Column D) Drugs
An incident involving unlawful use, cultivation, manufacture, distribution, sale, solicitation,
purchase, possession, transportation, or importation of any controlled drug or narcotic
substance or violation of the district drug policy. Include the use, possession, or distribution
of any prescription or over-the-counter medication (e.g., aspirin, cough syrups, caffeine pills,
nasal sprays); the number of students suspended or expelled resulting from unlawful use,
cultivation, manufacture, distribution, sale, solicitation, purchase, possession,
transportation, or importation of any controlled drug or narcotic substance or the violation of
district drug policy.
(Column E) Fighting without major injury
An incident involving mutual participation in physical violence, where there is no major
injury.* (Do not include verbal confrontations, tussles, or other minor confrontations.); the
number of students suspended or expelled resulting from mutual participation in an incident
involving physical violence, where there is no major injury.
* A major injuries include stabs, bullet wounds, concussions, fractured or broken
bones, and cuts requiring stitches.
STUDENT BEHAVIOR REPORTING
(Column F) Violent incidents without major injury
An incident involving violence without injur; any infraction defined by school district policy
as a violent offense, but at least the following:
• Assault (RCW 9A.32)
• Malicious Harassment (RCW 9A.46)
• Kidnapping (RCW 9A.40)
• Rape (RCW 9A.44)
• Robbery (RCW 9A.56)
(Column G) An incident involving violence with injury
An incident involving any infraction defined by school district policy as a violent offense,
but at least the following:
• Fighting that results in a major injury
• Assault (RCW 9A.32)
• Homicide (RCW 9A.32)
• Malicious Harassment (RCW 9A.46)
• Kidnapping (RCW 9A.40)
• Rape (RCW 9A.44)
• Robbery (RCW 9A.56)
Using Skyward for Weapons and Behavior
Reporting
Updating the Tables
Offense Table -- Web Student Management/OF/DI/PS/CO/OF
All offenses reported on either report must be included in the Offense Table
Using Skyward for Weapons and Behavior
Reporting
Updating the Tables
Action Table - Web Student Management/OF/DI/PS/CO/AC
All actions reported on either report must be included in the Action Table
Using Skyward for Weapons and Behavior
Reporting
Student Offenses
Coding Incidents - Web Student Management/ST/PR/Discipline/Offenses
Using Skyward for Weapons and Behavior
Reporting
Student Actions
Coding Actions - Web Student Management/ST/PR/Discipline/Offenses
Using Skyward for Weapons and Behavior
Reporting
Student Actions
Web Student Management/ST/PR/Discipline/Offenses/Action Summary
Using Skyward for Weapons and
Behavior Reporting
Counting Weapons and Student Behavior Incidents:
• Information on counting incidents will be forthcoming.
• We will provide the information to you via e-mail.
Using Skyward for Weapons Reporting
Page 2 of the Weapons Report
Data Mining Report
Summarization of Firearm Incidents (Columns A – D)
All actions taken for Firearm Incidents must be reported on the second
page of the Weapons Report. There is a section for IDEA (special ed)
and non-IDEA students.
Parameters used to generate this report:
Using Skyward for Weapons Reporting
Page 2 of the Weapons Report
Data Mining Report
Summarization of Firearm Incidents (Columns A – D))
Sample Report
Using Skyward for Weapons Reporting
Not IDEA Education
Number of
Students
One year expulsion not modified, no alternative placement
One year expulsion not modified, alternative placement
Expulsion modified to less than one year, no alternative placement
Expulsion modified to less than one year, alternative placement
Other removal (such as death, withdrawal, or incarceration)
Other disciplinary action
No action
4
1
IDEA Education
Number of
Students
One year expulsion not modified, receiving services
1
Expulsion modified to less than one year, receiving service
Other removal (such as death, withdrawal, or incarceration)
Other disciplinary action
1
No action
THIS SECTION IS SPECIFIC TO FIREARMS EXPULSIONS (COLUMN A,B,C,D)
Using Skyward for Weapons and Behavior
Reporting
Web Student Management/OF/DI/RE/Discipline Counts Report
This report counts the total suspensions and expulsions for each offense, by
grade level.
• Two versions of this report must be created. It is recommended that the
reports be developed in entity 000. This will allow for them to be run for a
single entity or district wide.
• There will be 1 report for Expulsions
• There will be 1 report for Suspensions
• It may take a little while get the reports set up. There is a document posted
to the student records training materials web site, called Discipline Counts
Report for the Annual Weapons and Student Behavior Reports. The
document describes how to set up the report in Skyward Web Access. It
can also be set up in Skyward Citrix.
.
Using Skyward for Weapons and Behavior
Reporting
OF/DI/RE/Discipline Counts Report
S1 Gradebook Backups
Gradebook backups may be created
and stored from the Educator
Access+ tab in Web Access
Path: Web Access/Educator Access+
S1 Gradebook Backups
If you do not have templates already set up,
click “Add” to create one.
Path: Web Access/Educator Access+/Administrative Access/Secondary Progress Report by Entity
S1 Gradebook Backups
This is the top half of the Template
Maintenance screen
Path: Web Access/Educator Access+/Administrative Access/Secondary
Progress Report by Entity – Template Maintenance
S1Gradebook Backups
This is the bottom half of the Template
Maintenance screen
Path: Web Access/Educator Access+/Administrative Access/Secondary
Progress Report by Entity – Template Maintenance
S1 Gradebook Backups
You can use the Print and/or Save
buttons to print or save the report. Note
that there are over 600 pages in this
report, so in order to save resources
our recommendation is to save the
report electronically as a PDF file.
Path: Student Management/My Print Queue
S1 Gradebook Backups
Edit existing templates to get reports for
remaining students and entities
Path: Web Access/Educator Access+/Administrative Access/Secondary Progress Report by Entity
P223 in Web Access
In order to get detailed Voc FTE counts per student, the final
P223 must now be run from Web Access
Path: Student Management/Federal-State Reporting/WA State Reporting/Reports
P223 in Web Access
When running the final P223 for submission to OSPI,
you must click the checkbox to Create P-223 Extract
File – just as you did in Citrix.
Path: Student Management/Federal-State Reporting/WA State
Reporting/Reports/P223 Monthly School District Enrollment
P223 in Web Access
After the P223 has been run and the Extract File created, you
must select this new option to transmit the file to OSPI
Path: Student Management/Federal-State Reporting/WA State Reporting/Reports
P223 in Web Access
A list of P223 Extracts created for the current school
year will display.
Path: Student Management/Federal-State Reporting/WA State
Reporting/Reports/View Save Locally P-223 Extract File
P223 in Web Access
The file is then sent to the Print Queue to process
Path: Student Management/My Print Queue
P223 in Web Access
Files will show a Transmitted date when they have
been sent to OSPI
Path: Student Management/Federal-State Reporting/WA State
Reporting/Reports/View Save Locally P-223 Extract File
Athletic Grading – Auto Post
WS|EA+|GB|SE|PS|CF|PD (Entity 000)
Creates a Scheduled Task.
You can edit the Task to Change the date and time.
Product Setup Tab|SA|PQ\Scheduled Tasks
Athletic Grading – Auto Post
Schedule Task
When the Scheduled Task runs:
• The current term grade populates the ATH bucket for those
students in ‘open’ Activities.
•NOTE: Always the TERM grade, never the Semester grade
•If no term grade exists, blank is posted
•The ATH bucket is not ‘cleared’ first, so when a Term grade
does not exist, the ATH grade is unchanged.
•If the student dropped the course the ATH bucket remains
unchanged.
•A report is produced in the print queue.
•The scheduled task runs for the entire district.
Ath Eligibility Post Tracking
EA+|Admin Access|Ath Eligibility Post Tracking
• Create a Template
– Choose the Date Range for Posting
– Option to Only show Teachers who have not posted
– Choose Only show Classes that have Students
Ath Eligibility Post Tracking
EA+|Admin Access|Ath Eligibility Post Tracking
• Athletic Eligibility Post Tracking Report
– Classes/Teachers
– Last Posted Date
Semester Change – Viewing S1 Classes
Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook
Semester Change – Viewing S1 Classes
Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook
Semester Change – Viewing S1 Classes
Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook – click on Quick Scoring
Semester Change – Quick Score for S1
Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook/Quick Scoring
Semester Change – Reports for S1
Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook/Reports/Progress Detail Report
Semester Change – Reports for S1
Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook/Reports/Progress Detail Report
- Click to Add a new Template
Semester Change – Reports for S1
Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook/Reports – click on Reports button
Semester Change – Reports for S1
Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook/Reports
Semester Change – Reports for S1
Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook/Reports/Progress Detail Report
Semester Change – Viewing
Dropped Students
Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook/Display Options
– Click on Student Display
Semester Change – Viewing
Dropped Students
Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook/Display Options/Student Display
Semester Change – Viewing
Dropped Students
Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook/Main Screen
Semester Change – Viewing
Dropped Students
Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook – individual student selected
Semester Change – Scheduling Tab
Path: WESPaC/Student Management/Student/Options/Tab Specific Options/Scheduling
Semester Change – Scheduling Tab
Path: WESPaC/Student Management/Student/Options/Tab Specific Options/Scheduling
Semester Change – Scheduling Tab
Path: WESPaC/Student Management/Student/Scheduling Tab
Semester Change – Q Print
Path: WESPaC/Student Management/Student/Scheduling Tab/Edit
Semester Change – Q Print
Path: WESPaC/Student Management/Student/Scheduling Tab/Edit/Reports/Standard Student Schedule
Semester Change – Q Print
Path: WESPaC/Student Management/Student/Scheduling Tab/Edit/Reports/Standard Student Schedule
After clicking on #Save button
Semester Change – Report Options
Path: WESPaC/Student Management/Office/Grading/Reporting/Grade Information Analysis/Selected Grades
Resources
• Northeast Regional Data Center
Go to www.esd101.net/nerdc
– Training Materials
• Click cancel if a screen pops up requesting a
password
• This presentation will be posted upon completion of
the VTC.
– FAQS
– Calendar
Feedback
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• Email suggestions to [email protected]
Thank You!
Please e-mail a list of VTC attendees at
your site to:
[email protected]