Transcript OSHA’s New Recordkeeping Standard

OSHA’s New
Recordkeeping Standard
Gayle W. Fratto
Manager, Safety Engineering Branch
Why is OSHA Recordkeeping
Important??
Provides information to employers & employees on
injuries/illnesses & related hazards in their workplaces
Employers: Management tool for administration of
company safety & health programs
Employees: Raises awareness level
Provides OSHA compliance staff with information to
facilitate inspections
Produces statistical data, thereby measuring magnitude of
nation's injury & illness problem
OSHA VS. WRKR. COMP.
OSHA RECORDKEEPING
REQUIREMEENTS ARE NOT THE
SAME AS WORKER’S
COMPENSATION
REQUIREMENTS!!!!
New Forms
300 Log
301 Supplemental Form
300A Summary
Recording Criteria
Injuries and Illnesses
Work Related
New Case
Meet one or more of Gen. Requirements
Additional Criteria
Additional Recording Criteria
Needlestick and Sharp
Tuberculosis
Hearing Loss
Medical Removal
MSD Cases
Exceptions to Work Environment
EE member of the general public
Symptoms at work but source isn’t
Results voluntarily from wellness/recreation
programs
Eating/Preparing foods
Performing personal tasks outside of normal work
hours
Personal grooming, self medication (for non work
related illness), self inflicted.
Motor vehicle accident in co. parking lot
Common cold/flu
Exceptions (continued)
Common cold/flu
Mental Illness
Travel Status
Hotel
Detours
General Recording Criteria
For Injuries and Illnesses
Death
Loss of consciousness
Lost work day
Restricted work time/Job transfer
Medical treatment
Significant injury or illness diagnosed by physician or
licensed health care professional
Lost Work Days
Count Calendar Days
Doctor/Licensed Health Care Provider’s
Opinion
Counting Cap – 180 days
Restricted Work Days/Job
Transfer
Count Calendar Days
Capp – 180 Days
Permanent Transfer
Medical Treatment - Exceptions
Visits to Medical Professional Solely for
Medical Observation
First Aid – (ex. Butterfly Dressings)
Diagnostic Procedures
Prescription Medication (ex. eyes drops)
First Aid
Enclosed list of First Aid Treatments
No other treatment!
Significant Diagnosed Injury or
Illness
Diagnosed by Physician or Licensed Health
Care Specialist
Cancer
Chronic Irreversible Disease
Fractured or Cracked Bone (ex. Broken Toe,
Broken Rib)
Punctured Eardrum
Hearing Loss
STS of 10db or more at 2000, 3000, and
4000 htz.
Adjusted for Age
Retesting – STS not Recorded if New Test
Performed Within 30 days (with negative
results)
Recording
Within 7 Calendar Days
Centralized Records
Recorded within 7 calendar days
Make copies available
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Employees
Former employees
Government Reps.
Employees Reps
Privacy Concern
“Privacy Case” – In Place of EE Name
Injury or illness to intimate part of the body
Sexual assault
Mental illness
HIV, hepatitis, tuberculosis
Contaminated needlestick/sharps cut
Other illness – If employee voluntarily requests
it
Privacy Concern (cont.)
No Other Cases Classified as Privacy Case
Additional – Allowed Discretion in
Describing Injury
300A - Summary
Separate Page
February 1, through April 30
Signed by Company Executive
Company Owner – If sole proprietorship
Officer of Corporation
Highest ranking company official at worksite
Immediate supervisor of the highest ranking
company official at the establishment
300 Disclosure
Disclosed by the End of the Next Business Day
Employee or Former Employee
Authorized Rep.
Personal Rep.
Designated by the employee or former employee in
writing
Legal rep. of a deceased or mentally incapacitated
employee or former employee
301 Disclosure
Within 7 Calendar Days
Authorized employee rep.
Only supply section entitled “Tell Us About the
Case”
Next Business Day
Personal rep.
Employee or former employee
Retain/Maintain
300, 301, 300A Must be Retained for 5
Years Minimum
300 Must be Maintained for the 5 Years
Other Reporting
Fatalities/Mass Hospitalization (3 or More
Employees)
Reported orally (to the Area Office nearest the
incident)
Must be reported within 8 hours
Central number – 1-800-321-0SHA
Other Reporting (cont.)
Exception (Fatality/Mass Hospitilization)
Motor vehicle accident on public street or
highway.
Public Transportation
More than 30 days past accident
Still needs to be recorded
Government Representatives
Required to Supply Copies of Records
Must Be Supplied Within 4 Business Hours
Reps. Include:
Rep. of Secretary of Labor
Rep. of Secretary of Health and Human Services
(including NIOSH) conducting and investigation
Rep. of State agency responsible for admin. of state
plan