Transcript Slide 1

RENEW
Intensive Systems Oversight
Team Training
Wisconsin PBIS Network
Agenda and
Introductions
Planned Outcomes
Development of a solid, functioning systems team:
• Your team will understand the responsibilities of the
systems team and individual RENEW student teams
• Your team will develop a clear and concise mission
statement for RENEW, as part of your multi-level
system of support
• Your team will identify facilitators and their capacity
• Your team will create data rules to identify target
student population
Introductions
• Please briefly share the name of the school
you represent and who is on your
systems/implementation team
• Share one reason you
are here
PBIS and the RENEW Model
Step 1
Identify 2-3 students
who you feel need
tertiary level supports.
Consider:
• Types of problems
exhibited
• Academic performance
• Social/emotional
characteristics
• Issues outside
of school
TEAM TIME
Step 2
Discuss:
• How does the school
respond to each of
these students now?
• What should the
school’s ideal
response be?
• What is needed to
reach the ideal?
TEAM TIME
• What are the gaps
between what is
needed and what
exists?
Implementing a Systematic Approach:
One System–Not Fifty
A systematic approach to behavioral support means:
1. A multi-level continuum of support
2. Data-driven decisions throughout the continuum
3. Implementing practices that encourage positive
behavior and discourage repetitive undesirable
behavior. Practices should be implemented with fidelity.
4. Implementing systems that decrease staff stress and
support staff to implement effective practices
5. Promote tier I consistency among staff and
administration
Let’s Talk Numbers
• Do 100% of your students
have access to core
instruction and
acknowledgement around
behavioral expectations,
rules, and routines?
• Do your behavioral
expectations match what you
believe students need to
experience success in and
out of school?
• What is 80% of your student population?
• Do 80% of your students experience success
after core instruction?
• Who are those students who are
not experiencing success?
• Is a certain group of students
over-represented?
• How many of your students are currently
receiving individualized interventions?
• What is 5% of your population?
Positive Behavior Interventions
and Supports + RENEW
Tracker Tool,
Individual Futures Plan
Competing Behavior Pathway,
Functional Assessment Interview
Tier III
Tier II
RENEW, Complex FBA/BIP
simple individual interventions
(brief FBA/BIP, schedule/
curriculum changes, etc.)
Weekly Progress Report
(behavior and
academic goals)
ODRs,
attendance,
tardies, grades,
credits, progress
reports, etc.
Universal
small group
interventions
(CICO, social and
academic support
groups, etc.)
School-Wide Assessment
School-Wide Prevention Systems
Malloy, Agorastou & Drake, 2009 Adapted from Illinois PBIS Network, Revised Sept., 2008 & T. Scott, 2004
Watch a video
from the University of New Hampshire
Institute on Disability
http://iod.unh.edu/Projects/renew/renew_main.aspx/
RENEW Process
Checklist
1.
2.
3.
4.
5.
Handout 1
Student engagement
Post orientation
Mapping
Form core team
Monitoring
RENEW Process Checklist
The RENEW Maps
1. History
2. Who you are today
3. Strengths and accomplishments
4. People in my life (resources)
5. What works and doesn’t work (preferences)
6. Dreams
7. Fears and obstacles
8. My goals
9. Next steps
10. Essential next steps and follow up (action plan)
Meet Dan Before RENEW
He took these pictures to represent his priorities
and where he was at.
Where Are You Today
September 2011
Strengths and Accomplishments
People in My Life
September 2011, February 2012
What Works and Doesn’t Work
February 2012
Dreams
Fears and Obstacles
My Goals
Next Steps
Experiencing
the Mapping
Process
Who are you today?
Take five minutes to
try this with a partner,
then switch roles and
repeat.
TEAM TIME
Help With Your Mapping Exercise
Here are some questions get you started on
your Who You Are Today map.
• How would you describe How are things for you today?
yourself?
• At home?
• How would your friends
• At work?
and family describe you?
• In your relationships?
• Describe your life today.
How is it different than
• How do you feel most of
before?
the time?
• What roles do you play in
• What makes you happy?
your life (e.g. sister, coach,
Sad? Mad?
teacher, volunteer, excellent
• Are there things you
hunter, crafter)?
wish were different?
Wraparound/RENEW Phases
Youth
identifiedemotional
and
behavioral
support
needs
Phase 1:
Phase 2:
Phase 3:
Engagement
and futures
planning
Team
development
and initial
planning
Implementation and
monitoring
Phase 4:
Transition
Adult life
activities,
connections
Team Process and Planning
Resource Mapping
Document different resources
that are available in your
school and community for
youth with the most
significant emotional and
behavioral challenges
Handout 2 Resource Mapping Tool
Individualized
Resource
Development
System
Financial
School, mental health, substance abuse,
vocational rehabilitation, child welfare, juvenile
justice, Medicaid, Housing and Urban
Development, Workforce Development
Employment (SSI/SSDI), Temporary Assistance
for Needy Families (TANF), Chafee Funds
(ETV/LINKS), Vocational Rehabilitation
Communitybased
Social
Human
Current services and support (faith,
cyber-based) or finding new resources
and connections based on your goals
Family, caregivers, friends,
neighbors, social worker, guardian
ad litem, mentors, employers,
pastor, church members
Personal experiences,
strengths, capabilities,
and talents
A counselor may say,
“I have a contact at
the community
college who can help
with vocational
training options.”
A social worker
may say, “I know
a family advocate
who would be
great to have on
our list.”
Each of you has
knowledge of
possible resources to
assist students in
different situations.
An Efficient and Effective RENEW
Systems Implementation Team
• Role and responsibilities
• Clear agenda
• Norms of collaboration
Identify Team Member Roles
Team leader: starts the meeting, reviews the purpose of the meeting,
facilitates the meeting by keeping the team focused on each step
Recorder: takes notes, transcribes the team’s responses on flip chart
paper, transparency, etc.
Timekeeper: monitors the amount of time available, keeps the team
aware of time limits by giving reminders (i.e., “10 minutes left”)
Data specialist: enters and accesses data from SWIS or other system
Content specialist: demonstrates competency with behavioral and/or
academics and assists in analyzing data
Administrator: actively encourages team efforts, provides planning
time, feedback, and support initiatives
Communications/lead facilitator: acts as the point person for
communication between the team and facilitators
Tier III coach: district-level (external) individual who facilitates the
team through the process, becomes the school’s main contact with the
district, and with the network
Within Your Team
Role
Who is Responsible
Back up
Team leader/facilitator
Recorder
Timekeeper
Data specialist
Content specialist
Administrator
Communication/lead
facilitator
PBIS RENEW coach
Handout 3 Team Roles Worksheet
Norms of
Collaboration
• What are your meeting
pet peeves?
• Recall some of the best
meetings you’ve had.
Now, create norms to be
used at future meetings
of your systems team.
TEAM TIME
Effective Systems Team Meetings
Effective meetings require work
before and after the actual meeting time.
Before
During
After
Set agenda and
send to team
Follow agenda
and time frame
Review data
Complete action
items
Follow up on
action item status
Collect data,
review, and
prepare summary
statements
Clearly identify
needs
Develop solutions
w/action steps
Take notes and
set action items
Assessing Your Team Process
• Use the Collaborative Team Checklist to
identify status and priority level of identified
elements
• Use Goals and Objectives
Worksheet to record
action steps
Handouts 4, 5
Collaborative Team Checklist
Goals and Objectives Worksheet
Features and Implementation
RENEW: System Features
1. Creation of a mission statement to ground
your work, linking to existing mission
statement/vision
2. Selection of staff, professional development,
and ongoing support
3. Coaching
4. System for identifying and enrolling students
5. Process for developing and monitoring a plan
6. Process for evaluating implementation
Practice Selection Template
• Discuss the elements outlined in the Practice
Selection Template
• Use the Goals and Objectives Worksheet to
record action steps
Handout 6
Practice Selection Template
RENEW System
(Implementation) Team
Begin to draft a mission statement for your team.
• What will our team be
responsible for?
• What will we oversee?
• What are we concerned about?
• How will we do our work?
Handout 7
Mission Statement Worksheet
RENEW: System Features
1. Creation of a mission statement to ground
your work, linking to existing mission
statement/vision
2. Selection of staff, professional development,
and ongoing support
3. Coaching
4. System for identifying and enrolling students
5. Process for developing and monitoring a plan
6. Process for evaluating implementation
Characteristics of a
Good Facilitator
• Must WANT to do this work
• Must be able to make a good connection
with students who may be hard to engage
• Must be willing to look at youth differently
• Must be committed to the process
• Must have a bit of flexible time available
– 1-2 hours per week per RENEW case
– Minimum of two RENEW cases in the first year
– Participate in monthly online technical assistance sessions
• Must be able to leave school property
RENEW Facilitators
• Special educators, school counselors,
vocational counselors, (need school-to-career
guidance and services), general education
teachers
• Receive 3 days of
training and additional
coaching support
• Collect and use data to
monitor progress, achieve youth goals,
and outcomes
RENEW Facilitator Activity
• Who do you currently have identified as
facilitators? Are they the “right” people?
• Are there any others that come to mind?
• After facilitator training, to how many students
will your school have the capacity to offer RENEW?
• How will you ensure that facilitators have access
to technical assistance (to ensure sustained
implementation)?
Handout 8
RENEW Facilitator Job Description
RENEW: System Features
1. Creation of a mission statement to ground
your work, linking to existing mission
statement/vision
2. Selection of staff, professional development,
and ongoing support
3. Coaching
4. System for identifying and enrolling students
5. Process for developing and monitoring a plan
6. Process for evaluating implementation
Training and Coaching
OUTCOMES
% of participants who demonstrate knowledge,
demonstrate new skills in a training setting,
and use new skills in the classroom
TRAINING
COMPONENTS
Knowledge
Skill
demonstration
Use in the
classroom
Theory and
discussion
10%
5%
0%
...+Demonstration
in training
30%
20%
0%
…+ Practice and
feedback in training
60%
60%
5%
…+ Coaching in
classroom
95%
95%
95%
Joyce and Showers, 2002
Coaching
• Ensures fidelity
• Ensures implementation
• Develops clinical and
practice judgment
• Provides feedback to
selection and training processes
• Grounded in best practices
Coaching takes place monthly (first year is
provided by network, second year is the
district’s responsibility)
Coaching Activity
• Who is the coach for your school?
• How will your coach provide support
to your systems/oversight team
and facilitators?
• What is his/her availability?
Handout 9 RENEW Coach’s Job Description
Mark Your Calendar
Plan on attending Technical Assistance
trainings online:
• Systems team meets quarterly
• Facilitators
meet monthly
Technical Assistance
Training Times
Systems team meeting:
00/00/00 at 00:00 a.m.
Facilitators meeting:
00/00/00 at 00:00 a.m.
RENEW: System Features
1. Creation of a mission statement to ground
your work, linking to existing mission
statement/vision
2. Selection of staff, professional development,
and ongoing support
3. Coaching
4. System for identifying and enrolling students
5. Process for developing and monitoring a plan
6. Process for evaluating implementation
Identify Students Who Are at Risk
for Late Graduation
or Not Graduating
Risk indicators for not
completing high school
• Retention
• Attendance
• Course performance
• Reading
• Behavior
Handout 10 Risk Indicators for Not Graduating
Your Target Population
• What are the indicators
that a student needs a
RENEW plan? Set your
data rules for inclusion.
• What is your capacity to
provide RENEW in the
coming school year?
• Within your target
population, how will
you determine which
students receive RENEW?
TEAM TIME
• How will you match
RENEW students with
facilitators?
Data Collection
RENEW: System Features
1. Creation of a mission statement to ground
your work, linking to existing mission
statement/vision
2. Selection of staff, professional development,
and ongoing support
3. Coaching
4. System for identifying and enrolling students
5. Process for developing and monitoring a plan
6. Process for evaluating implementation
Key Questions
What are the goals you hope to achieve this year
(in the context of RENEW)?
How does
accomplishment
of these goals
connect to
your success
as a school?
Key Features of
Effective Data Systems
1. Data are used to answer important questions
about outcomes
2. Data are accurate
3. Data are very easy to collect
4. Data are collected continuously
5. Data collection should be an embedded part
of your process – not optional
Key Features of
Effective Data Systems
6. Data should be summarized prior to meeting
7. Data used for decision-making
integrity/process data
student outcome data
8. Data used to celebrate success
RENEW Tracker Tool
RENEW Tracker Tool
Information is collected quarterly from
each facilitator
• Used at Systems/Implementation Team meeting
to action plan and celebrate
Reported to Wisconsin PBIS
Network quarterly
• Used to action plan and celebrate
• Submitted to UNH Institute
on Disability
Your Start-up Plan
Review the following documents and make a
plan for sharing them with your facilitators prior
to their training.
1. RENEW Process Checklist
2. Resource Mapping Tool
3. Mission Statement Worksheet
4. Dates/times of facilitator online meetings
Next Steps
• Determine who will attend facilitator training
• Set your next team meeting (date and time)
and put together the agenda
• The systems/implementation team should
plan to attend Technical Assistance (online)
– Date:
– Topic: Creating a RENEW referral process
Please complete the
evaluation survey
http://goo.gl/ngHs7j
Acknowledgements
JoAnne Malloy, Jonathon Drake, University of New
Hampshire Institute on Disability
Lucille Eber, Illinois PBIS network
George Sugai, Rob Horner: OSEP Technical Assistance
Center on Positive Behavioral Interventions and
Supports: www.pbis.org
National Implementation Research Network:
http://nirn.fpg.unc.edu/
Steve Goodman, Michigan’s Integrated Behavior and
Learning Support Initiative (MiBLSi): Miblsi.cenmi.org
Contacts
Rachel Saladis
Wisconsin RtI Center/Wisconsin PBIS Network
[email protected]
608-697-7539