Transcript Gisella Baker Associate Director of Financial Aid Hawkeye

Gisella Baker
Director of Financial Aid
Hawkeye Community College
The following is a presentation prepared for IASFAA’s 2014
Conference in Davenport, November 5-7
 Required and optional SAP policy
requirements.
 SAP Consumer Information
 Hawkeye Community College’s SAP
practice
SAP policy needs to be
consistent and reasonable
within each category of
students.
Schools must define their
categories.
Category Examples:
Classification
Undergradua Graduate
te
Enrollment
Full-time
Part-time
Program
Nursing
Business
SAP policy needs to state
frequency of process
SAP must be evaluated at
least once a year, but may be
performed more frequently
SAP policy needs to state
measurable standards
There are required SAP
elements that must be
measured:
Qualitative
• Grade Point Average
(GPA)
Quantitative
• Pace
• Maximum Timeframe
Grade Point Average (GPA)
Specified GPA or comparable
standard measured against a
norm for each evaluation period.
May have a graduated GPA but must
meet the following:
• Programs less than two academic
years
• Programs greater than two
academic years
Example
Student
Grade Level
at Evaluation
Freshman
Sophomore
Junior
Senior
Graduate/Prof
essional
Grade Point
Average
1.60
1.80
2.00
2.00
2.00
Pace is defined as the student’s
progression to ensure
completion within the maximum
time frame
- Must be measured at each evaluation
- A graduated pace is permitted
Student Grade
Level
at Evaluation
First Year
Second Year
Third Year
Fourth Year &
Beyond
Minimum
Completion
Percentage
66%
70%
75%
75%
150% of the published program length
or less for undergrad programs
Schools still free to set own policies
related to number of changes in major
allowed.
Established by the school for graduate
programs
Undergra
duate
Program
Credit
hours
Clock
hours
Published
Program
Length
120 credit
hours
900 clock
hours/
10 months
Maximum
Time
Frame
180 credit
hours
1350 clock
hours/
15 months
SAP policy needs to state how
GPA and pace are affected
by:
•
•
•
•
•
•
Incompletes,
Withdrawals,
Repeated coursework,
Changes in program of
study,
Transfer credits, and
Noncredit and/or reduced
credit coursework
• Required to count
transfer hours accepted
at your institution as both
attempted and
completed hours in SAP.
• Transfer credits in
calculation of pace
means all completed
work for all students
considered.
• SAP rules do not
require schools to allow
course repetitions nor
to limit the number of
course repetitions BUT
• SAP rules do need to
address the treatment
of repeats for
measuring SAP
• SAP rules must address
the treatment of repeats
for Title IV eligibility
• Repeat coursework is a
separate topic, but
directly related to SAP
• Information on repeat
courses is found in
668.2(b)
• Must clearly explain the
consequences of not
meeting SAP
• Must explain how students
not making SAP can
restore their eligibility for
financial aid funds
Must explain the SAP statuses:
• Satisfactory
• Warning
• Suspension
• Probation (Academic Plan
if used for multiple terms)
Warning Status (used to be called
“Probation” )
•
Can only be used if checking SAP each
payment period.
•
Financial aid warning status is assigned
automatically and student is still
eligible to receive aid during the
financial aid warning term. Students do
not need to appeal to be given financial
aid warning status.
•
If SAP standards are not met during
financial aid warning term, students are
put on suspension and an appeal can
be filed if schools allow it.
•
•
•
Process to petition reconsideration of eligibility
School option to allow or limit the number of times
a student can appeal
Reasons for an appeal
 The death of a relative
 An injury or illness of the student
 Other special circumstances
•
Appeal must include:
 Reason(s) the student was unable to meet SAP
 What has changed to enable the student to meet
SAP at the next evaluation point
Academic plans may be included as a
condition of a financial aid warning status, a
financial aid probation status, or the
approval of an appeal at the school’s option
May stipulate payment period restrictions:
•
•
•
Number of credit/clock hours taken
Registration in specified courses
Requirement of certain grade point average
May stipulate payment period restrictions:
•
•
•
Registration for fewer credit/clock hours
Registration in specified courses
Certain term grade point average
requirements
May be as simple as a calculation or as
detailed as a class by class schedule
May require collaboration with other offices
Probation Status
•
•
•
If SAP is checked annually,
student may appeal to have a
financial aid probation term to
meet minimum requirements
If SAP is checked each term,
student may appeal if after
financial aid warning term SAP
standards are not met
Financial aid probation may be
for one term or multiple terms
based on an Academic Plan
Must publish and make SAP Policy
readily available to current and
prospective students
Online
Publications
Share SAP standard requirements
with other campus offices/staff
Provide adequate counseling to
Title IV applicants
Inform students how they
will be informed if they are
not meeting SAP standards
• Electronic
• Paper
• Combination of the two
Frequency
of evaluation
College’s
Goals
Academic
Suspension
Standards
System of
monitoring
compliance
Our student
demographics
Student
Degree
Audit
Appeal
Form
Academic
Planning
Worksheet
APPEAL PROCESS
Number of
appeals
Appeals
Committee
Composition
Appeal Committee
VERBAL APPEAL
WRITTEN APPEAL
Financial Aid Staff
ADDITIONAL
DOCUMENTATION MAY
BE GIVEN
FA Staff and Campus
representatives
MEETING
FA Staff and Campus
representatives
_______________
FA Director
VP of Operations
COMMITTEE’S DECISION IS ALWAYS FINAL
• “AP” status student is
assigned a document
request code right
before SAP is run each
term and email is sent.
Student meets with
advisor again
Advisor fills out
AP Compliance
Form
• Advisor reviews
Academic Planning
Worksheet.
• FAO reviews form: If still
meeting plan, code is
signed off.
• If not complying, student
is put back on
suspension.
Student receives
email notification
AP
Compliance
Form
FSA Handbook: Vol 1, Chapter 1
Preamble to the Program Integrity
Final Rule:
http://www.gpo.gov/fdsys/pkg/FR2010-10-29/pdf/2010-26531.pdf
Electronic Announcement:
http://ifap.ed.gov/eannouncements/0
60611SAPReviewfor
StudentinClockHrs.html
Program Integrity Q&A:
http://www2.ed.gov/print/policy/hig
hered/reg/hearulemaking/2009/sap.
html
Satisfactory Academic Progress,
NASFAA Monograph 25, August 2012
Gisella Baker
[email protected]
(319)296-4465