Transcript 2014 Winter EOC Pre-Administration End of Course Pre

2014 Winter EOC Pre-Administration
End of Course Pre-Administration Webinar
October 28, 2014 10:00-12:00 AM
October 29, 2014 1:00-3:00 PM
October 30, 2014 10:00-12:00 AM
AGENDA
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Introductions
Overview of Georgia Milestones & End of Course (EOC) Measures
Students To Be Tested, Scores/Reporting
Testing Windows, Times, and Scheduling
Testing Modes, Materials, and Tools
Calculator Policy, Non-Calculator Subsection
Testing Accommodations
Security/Testing Irregularities, Cell Phones and electronic devices
Receipt, Return, and Tracking of Materials
EOC Important Dates and Resources
Contact Information
Purpose
Results of the EOC measures, according the legislated and
identified purposes, must:
• provide a valid measure of student achievement of the state content
standards across the full achievement continuum;
• serve as the final exam for the course, contributing 20% to the
student’s final course grade (Not applicable in 2014-2015);
• provide a clear signal of the student’s preparedness for the next
course and ultimately post-secondary endeavors (college and career);
• allow for the detection of the progress made by each student from one
assessed course to the next;
• support and inform educator effectiveness measures; and
• inform state and federal accountability measures at the school,
district, and state levels.
Georgia Milestones: Unique Features
Features include:
– inclusion of constructed-response items in ELA and
mathematics, in addition to selected-response items
– inclusion of a writing component (in response to text) at
every grade level and course within the ELA assessment;
– inclusion of norm-referenced items in every grade and
content area to complement the criterion-referenced
information and to provide a national comparison; and
– transition to online administration over time, with online
administration considered the primary mode of
administration and paper-pencil back-up until transition is
completed.
Addition of technology-enhanced
items beginning in 2016-2017.
Georgia Milestones: Unique Features
Blended: Criterion-Referenced and Norm-Referenced
Georgia Milestones will provide:
– criterion-referenced performance information in the form
of four performance levels, depicting students’ mastery of
state standards
– norm-referenced performance information in the form of
national percentiles, depicting how students’ achievement
compares to peers nationally
Note: To provide norm-referenced information,
some norm-referenced items may not align to
Georgia’s content standards. Only aligned NRT
items will contribute to proficiency designations.
Georgia Milestones: Embedded NRT
• Each content area/course test will contain 20 normreferenced items.
• The 20 NRT items will provide a national percentile score to
provide a barometer of national comparison.
• Approximately 10 of these items have been reviewed by
Georgia educators for alignment to the grade level/course
content standards.
– Only those NRT items judged to be aligned by Georgia educators will
contribute to the criterion-referenced proficiency designations of
students.
The NRT items were selected to
reflect the full TerraNova subtest for
each content area.
Georgia Milestones: Embedded NRT
• Teachers and students should be aware that the tests will
include a small number of NRT items (approximately 10) for
which students have not had direct instruction.
– These items will contribute only the NRT score and will not contribute
to the criterion-referenced score and proficiency designation that is
used in promotion/retention, course grade, student growth, educator
effectiveness measures, or accountability (CCRPI).
– The content and skills measured within these items reflect more
global concepts within the content area (such as, reading
comprehension, language, mathematics, science, or social studies)
that students encounter during the course of their matriculation. This
is particularly true in science and social studies.
Georgia Milestones will included normreferenced items that are not directly aligned
to the grade level or course standards. These
items will not impact student scores.
Experience Online Testing Georgia
Applicable to both EOC and EOG measures
• The website’s primary purpose is to provide
exposure to the online platform that students will
use when taking the Georgia Milestones tests.
• Given this, you will find:
– General items from four content areas that reflect
multiple grade levels.
– Items do not necessarily reflect of the range of content or
challenge that students will experience on actual tests.
– Three short accommodated demonstration tests – High
Contrast, Large Font, and Screen Reader.
– http://learnoas.ctb.com/GA/
EOC Measures
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9th Grade Literature & Composition
American Literature & Composition
Coordinate Algebra
Analytic Geometry
Physical Science
Biology
US History
Economics/Business/Free Enterprise
Course ID
2014-2015
Course Name
Corresponding EOC
23.06100
23.05100
23.05300
23.06120
23.06130
23.06800
23.06900
23.07300
23.07310
26.01200
26.01400
26.01800
26.01900
40.01100
45.08100
45.08200
45.08700
45.08930
45.06100
45.06200
45.06300
45.06500
45.06600
27.09710
27.09750
27.09720
27.09760
9th Literature and Comp
Am Literature and Comp
AP Language Comp (American Lit Comp)
IB English B, Year One
IB English B, Year Two
IB English A Literature, Year One
IB English A Literature, Year Two
IB English A Language & Literature, Year One
IB English A Language & Literature, Year Two
Biology I
AP Biology
IB Biology, Year One
IB Biology, Year Two
Physical Science
General US History
AP US History
IB History of Americas, Year One
IB History of Americas, Year Two
Economics/Business/Free Enterprise
AP Macroeconomics
AP Microeconomics
IB Economics, Year One
IB Economics, Year Two
Coordinate Algebra
Accelerated Coordinate Algebra/Analytic Geometry A
Analytic Geometry
Accelerated Analytic Geometry B/Advanced Algebra
9th Grade Literature
American Literature
American Literature
American Literature
American Literature
American Literature
American Literature
American Literature
American Literature
Biology
Biology
Biology
Biology
Physical Science
US History
US History
US History
US History
Economics
Economics
Economics
Economics
Economics
Coordinate Algebra
Coordinate Algebra
Analytic Geometry
Analytic Geometry
Students To Be Tested
• Any student, regardless of grade-level,
enrolled in an EOC course must take the
appropriate EOC.
– For example, if a student is taking a course to complete
the state requirement for 9th Grade Literature, that
student must take the 9th Grade Literature EOC
regardless of the course title assigned by the local
system.
– This information can be found on pages 75 - 76 of the
Student Assessment Handbook.
Students To Be Tested
Students who are:
• Middle-school students enrolled in an EOC course will
be tested – regardless of whether not they are
awarded high school credit for the course. These
students will also be required to take the appropriate
grade level (based upon their FTE grade) Georgia
Milestones EOG.
• Enrolled in credit recovery or “make-up” courses that
will award credit for an EOC course that the student
previously failed.
Students To Be Tested
Students who are:
• Enrolled in Advanced Placement (AP) and/or International
Baccalaureate (IB) courses, through their local
school/system, that have an associated EOC must take the
EOC (1) if credit is being awarded as a “core” (staterequired) course and (2) the student has not previously
fulfilled their EOC requirement in that area [e.g. the student
has not taken Biology I (26.01200), and the Biology EOC,
prior to taking AP Biology or IB Biology].
• Participating in “dual enrollment” through a post-secondary
institution for an EOC course.
Students To Be Tested
Students who are:
• Enrolled in a Georgia public school while also enrolled in a private
school, home study program, or non-traditional educational center for
which they receive graduation credit for one of the required courses
associated with a Georgia Milestones EOC measure. These students
must take the Georgia Milestones EOC regardless of the private school,
home study program, or non-traditional educational center’s
accreditation status. It is the responsibility of the local school system to
determine whether criteria are met for awarding credit.
• Enrolling from non-accredited programs, non-accredited schools, or
non-traditional educational entities. These students must earn a grade
conversion score of 70 on the Georgia Milestones EOC to receive credit
from the public school for a course associated with a Georgia
Milestones EOC measure.
Students to Be Tested
End of Course Administration to Transfer Students
• The requirement to validate any credit earned by a student from a nonaccredited school or program, as stipulated in State Board of Education
Rule 160-1-5-.15 (Awarding of Units of Credit and Acceptance of Transfer
Credit and/or Grades), has not been waived by the State Board of
Education.
• Students who enter a Georgia public school district in December 2014
through July 2015, with credits earned from a non-accredited school or
program, should take the associated Georgia Milestones EOC measure.
– Scores will be issued in Fall 2015.
• Local districts and schools should follow local placement policies while
they await EOC scores to validate those credits.
Students To Be Tested
• Students with disabilities and English Learners
(EL) who are enrolled in EOC courses.
– Students who receive accommodations for instructional and
classroom assessment purposes may also be eligible for
accommodations during test administration.
– Accommodations provided for statewide assessment must be
listed on IEP, IAP, or EL TPC and should be consistent with the
student’s instructional program.
Students To Be Tested
• Students enrolled in your system who are also
enrolled in EOC courses via Georgia Virtual
School (GAVS)
– Must be administered the appropriate EOC at their home
school/system.
– It is the School Test Coordinator’s responsibility to ensure
that these students’ answer documents are coded
accurately (“30” under SDU A).
– Documents not coded to reflect students enrollment with
GAVS could delay or interfere with reports.
Scores and Reports
• Score reports will be available in Fall of 2015.
– Produced at the student, class, district, and state levels.
– Provide students’ criterion-referenced proficiency
designations for each test.
– These designations will tell the degree to which
students have mastered the standards within each
course using four performance levels.
– Provide domains scores.
– NRT scores will be presented as national percentile ranks.
– Only the criterion-referenced proficiency designations will
be used in the educator effectiveness measures and for
state and federal accountability.
Grading
• The applicable provisions of State Board Rule 160-4-2-.13
(Statewide Passing Score) were waived by the State Board of
Education for the 2014-2015 school year.
• Local school systems may determine their own policies and
procedures for calculation of final course grades in EOC
courses through the Summer Semester of 2015 (July 31,
2015).
– It is important that students know that they WILL RECEIVE SCORES. Individual
score reports and electronic results (that will be loaded to your local system’s
Student Information System and the SLDS). In short, their scores – once
produced – will become part of their school/test record and history.
– The test itself has NOT been “waived” for 2014-2015 . . . Only its role as the final
exam.
• In future years, the Georgia Milestones EOC will contribute
20% to the student’s final course grade.
Administration Windows
Test Administration
Administration Windows
Winter Main
December 1, 2014 through January 9,
2015
Spring Mid-Month*
January 20-30, 2015
February 9-20, 2015
March 2-13, 2015
Spring Main
April 27 through June 5, 2015
Summer Main
June 15 through July 17, 2015
*Mid-Month administrations are available online only.
Administration Windows
Mid-Month Windows
– Tests only available online.
– Mid-month administrations are available for the following
purposes:
– Completion of Course
– Completing an assessment requirement from a previous
administration (making-up/clearing an Incomplete)
– Validation of course credit
– Districts must identify the purpose of each student’s midmonth test in the Test Administration System (TAS)
– Information will be provided in a future update regarding
whether the Test-Out opportunity will be available in
March 2015.
Administration Times
Content Area/Course
Test Section(s)
Minimum Time
Per Section(s)
Maximum Time
Per Section(s)
English Language Arts
1 and 2
60
70
English Language Arts
3
70
90
Mathematics
1 and 2
60
80
Science
1 and 2
50
70
Social Studies
1 and 2
50
70
A section may not be stopped until the minimum allotment of time has
expired. If students are still productively engaged with the test content, the
maximum amount of time, per section, may be given in 10 minute
increments.
Note: These maximum time limits do
not apply to those students who have
the accommodation of extended time.
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Basic Scheduling
• Each test booklet is divided into two or three (ELA only)
sections.
• Students may complete Sections 1 and 2 in one day or
Section I on day one and Section II on day two.
• Students must complete ELA in 2 or 3 days. For the
two-day option, Section 1 and 2 must be administered
on day 1; Section 3 must be administered on day 2. For
the three day option, each section must be given one
per day on consecutive days.
Basic Scheduling
• Students may not complete a portion of a section and then
complete the remainder of the section later in the day or the
next day.
– This will result in an invalidation of the test.
– For example, if a student becomes ill during Section I and
does not complete that section, the student may not
complete the remainder of the Section I upon their return
to school.
Scheduling Considerations
• Diligent attention must be given to the development of a
schedule that protects the security and integrity of the test
administration.
• EOCs may be scheduled at any time during the state testing
window.
– Systems may elect a one-day administration (with a second-day
required for ELA Section 3) or;
– A two-day administration (with a third day for ELA Section 3)
– However, all schools in the system must follow the same schedule as
closely as possible.
– Individual subject areas must be administered on the same or
consecutive days within the system.
– Each course area (EOC) should be scheduled for completion during the
same week as its start date. The exception is ELA Section 3.
Scheduling Considerations
• ELA Section 3 should be the only content on which a student
is assessed on the day it is scheduled, either as a main or
makeup administration.
– An exception to this would occur should a student need to make up
multiple tests and there are not enough days left in the local testing
window.
• The administration of ELA Section 3 must be scheduled:
– on a school day that immediately follows the scheduled completion of
ELA Section 2 and;
– before the administration of a subsequent content area (make-ups
may be an exception to this).
• The scheduled main administration start date for ELA Section
3 must be consistent district-wide by course.
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Scheduling Considerations
• The purpose of the make-up days is to administer the
tests to students who were unexpectedly absent
during the regularly scheduled administration.
– Includes sick days, verified court dates, etc.
– Does not include personal vacations, school field trips.
– When in doubt, contact GaDOE.
• Make-ups must only be administered during the
district’s window.
Scheduling Considerations
Makeup Days/Sessions
• Make-up days/sessions must be designated within
the local testing window.
• The last day of the local testing window should be
scheduled as a makeup day to capture any remaining
students who need to complete testing.
• In addition to designated makeup days; makeup
sessions can be scheduled, morning or afternoon, as
time permits on other days during the local window.
Scheduling Considerations
• Schools must adhere to the testing times prescribed
in the Examiner’s Manuals.
– Additional time is required for disseminating materials,
completing forms, and other test protocols.
– A section may not be stopped until the minimum
allotment of time has expired. If students are still
productively engaged with the test content, the maximum
amount of time, per section, may be given in 10 minute
increments.
– Allowing too much or too little time may result in an
invalidation.
Scheduling Considerations
• When scheduling tests, consider the optimum
time to administer the tests.
– Consider logistics, including time and staffing.
– During one-day test administrations, lunch should not
serve as the break between sections I and II. To do so,
would allow for potential breaches of test security.
Testing Modes
• End of Course measures may be administered
via paper and pencil or online.
– Paper-pencil assessments will be available during
all main administrations.
– Online assessments are available for all
administrations (required for mid-month
administrations).
• Examiners will have to keep track of
administration time for both testing modes.
Paper Test Booklets and Answer
Documents
• Test Booklets and corresponding answer documents are in the
same color family.
• Form numbers for English Language Arts and Mathematics
booklets MUST be matched to answer document that have
the same form numbers.
• EXAMINERS MUST ENSURE STUDENTS RECEIVE THE CORRECT BOOKLET AND
ANSWER DOCUMENT.
• Science test booklets have only one corresponding answer
document.
• Social Studies test booklets have only one corresponding
answer document.
American Literature
Ninth Grade Literature
Coordinate Algebra
Analytic Geometry
Physical Science
Biology
United States History
Economics
Student Responses
Constructed Response Items
– All student constructed responses must be
entered into the appropriate sections of answer
documents/online form.
– Answers left on scratch paper, scratch pad or
blank areas of test booklet will not be scored.
Answer Document
Print Name, School and System
Enter Date of Birth
Do not submit documents with
student labels misplaced.
All demographic information must
be bubbled for students who do
not have labels.
Affix Student Label
Answer Documents
FOR TEACHER USE ONLY
Complete Following Sections Only if Applicable
• SRC must be coded for students with IEP, EL/TPC, or 504 IAP, with
or without accommodations
• Types of accommodations:
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S – Setting
P – Presentation
R – Response
SC – Scheduling
• Identify basis of accommodations:
– IEP, EL/TPC, or 504 IAP
Answer Documents
FOR TEACHER USE ONLY
• If applicable, code Braille or Large Print.
• The PTNA option should only be bubbled by
the Examiner if a student is present and can
not or will not take a test. If a student
answers one question on any section of the
test, PTNA should NOT be bubbled.
Answer Documents
Complete Following Sections Only if Applicable
State Directed Use (SDU A)
• SDU A – Code for Georgia Network for Educational
and Therapeutic Support (GNETS) and Georgia
Virtual School (GAVS)
Testing Irregularities- Paper
If an irregularity occurs:
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Call Mary Nesbit-McBride for code
Fill-in the appropriate irregularity or
invalidation field.
Grid the 5-digit irregularity code.
Test Tickets for Online Testing
To avoid a student testing under another student’s GTID, you must :
1. Print ALL Student Tickets.
2. Have students verify their name and test name are correct and sign the
ticket next to their name.
Summary Test Tickets for Online
Testing
Pre-Code Window for Online
Testing
• The Test Administration System (TAS) will contain data from
the State Pre-ID File ONLY if the system marked students as
“Yes” in the State Pre-ID File’s (August 2014) Online Indicator
field.
• A Pre-Code window will be open from November 10 – 14.
– Systems will have the opportunity to add/edit student
information .
– For systems that submit a Pre-Code file, those will be
loaded immediately after this window closes
– The window closes at 8:00 p.m. ET on November 14.
• Details on this process will be provided in upcoming technical
training sessions.
Online Tools Available for All Students
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These tools are available to all students who
Blocking Tool
test online and are therefore NOT considered
Highlighter
accommodations.
Eraser
Magnifying Glass
Mark for Review
Online Calculator – if allowable
Option Eliminator
Scratch Pad (Unavailable for iPAD until
Spring 2015)
Scratch Paper
Blank scratch paper (including notebook paper) should be
provided to students taking the following EOCs regardless of
administration mode:
• Ninth Grade Literature: Section 3 only
• American Literature: Section 3 only
• Coordinate Algebra*
• Analytic Geometry*
• Physical Science
• Economics
* ¼” graphing paper may be provided only in the indicated
courses. http://www.gadoe.org/Curriculum-Instruction-andAssessment/Assessment/Pages/Georgia-Milestones-AssessmentSystem.aspx
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Calculator Policy
Content Area
Mathematics
Science
Social Studies
Grade Level/Course
Type of Calculator
Coordinate Algebra EOC
Graphing2 or Scientific
Analytic Geometry EOC
Graphing2 or Scientific
Physical Science EOC
Scientific or Basic1
Economics EOC
Scientific or Basic1
1Basic
four-function calculator with square root and percentage functions.
2Graphing calculator with functionalities consistent with TI-84 or similar models.
Calculators are not permitted on certain
designated sections of each mathematics
test.
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Calculator Policy
• System Test Coordinators, School Test Coordinators, and Test
Examiners must ensure all calculator policies are implemented
and followed.
• Given that many models of graphing calculators possess the
ability to store text, and may prevent that feature from being
disabled, it is required that System and School Test
Coordinators, and Test Examiners, confirm prior to testing and
immediately after testing (before dismissing students) that all
graphing calculators are cleared of any stored text.
– A failure to confirm that text is cleared may raise school-wide (and
possibly system-wide) security concerns.
– A failure to take these steps constitutes an irregularity that must be
reported to GaDOE.
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Calculator Policy
• Calculators may not be shared by students.
• The following devices/features are NOT allowed:
– For Basic and Scientific calculators, devices that store text and/or have
QWERTY keyboards or typewriter-like keyboards.
– Calculators that have programs stored in the memory other than those that
are factory installed
– No cell phones, personal laptops, minicomputers, pocket organizers, iPods,
and personal tablets
– Calculators with beaming capabilities
– Calculators with wireless communication technologies and/or Internet access
– Calculators with built in Computer Algebra System – CAS
– Calculators that make noise, have paper tape, or that have voice
•
Please note that Linux OS cannot support the online scientific or graphing
calculator at this time.
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Calculator Policy
• In 2014-2015, students who test online may use a
hand-held calculator, in addition to the calculator
provided online.
• It is imperative that only approved calculators be
allowed into the testing environment and that, for
those approved calculators that store text, the
memory is cleared both BEFORE and AFTER testing.
– Failure to clear memory both BEFORE and AFTER will result
in an automatic invalidation.
See pages 32-33 of the Student
Assessment Handbook.
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Mathematics
Transition to Non-Calculator Sub-Section
• Several approaches have been taken to assist examiners (and
students) in the transition to the Non-Calculator section.
• On the last page of Section 1 Sub-Section 1 (for which
calculators are allowed), students will be prompted to stop.
• Students MUST raise their hand and notify their examiner that
they are ready for their calculator to be collected.
Mathematics
Transition to Non-Calculator Sub-Section
This language will
appear in the online
test as well.
• If students turn the page, they will again be prompted to
STOP. Students MUST raise their hand, and give their
calculator to their examiner.
Mathematics
Transition to Non-Calculator Sub-Section
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All Non-Calculator pages have this unique heading.
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This heading should be readily visible from a distance.
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The Examiner’s Manual will also inform the examiner as
to the item numbers that comprise the non-calculator
section.
This ICON will
appear in the
online test as
well.
Accommodations
• Students who receive accommodations for
instructional and classroom assessment purposes
may also be eligible for accommodations during
testing.
– Accommodations provided for statewide assessment
must be listed on IEP, IAP, or EL TPC and should be
consistent with the student’s instructional program.
• To avoid an irregularity, please ensure that students
who should receive accommodations are properly
identified prior to testing.
Accommodations
• Oral Reading/Signing of Reading Passages is now a Conditional
Accommodation for 9th Grade Literature and American
Literature EOCs.
• Students assigned Oral Reading of reading passages and oral
reading of test questions must participate in the online
administration using the Screen-Reader. This will standardize
the accommodation and replace the oral reading of test
content by the Test Examiner.
• Georgia Milestones Scribing procedures and requirements are
posted in the Student Assessment Handbook on Pages 138139.
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Accommodations
• Mode of administration (online/paper-pencil) should
be considered – some accommodations are not
applicable for a particular mode
– For example, Braille students should test
via paper-pencil instead of through an online
administration.
• If a student is provided a Conditional
Accommodation for which they are not eligible, this
will result in a Participation Invalidation (PIV).
Accommodations
• Only approved accommodations may be used.
– Please refer to the Accommodations Manual and the
Student Assessment Handbook.
• Use of accommodations not on the state-approved
list must be approved in advance by Melissa Fincher,
Deputy Superintendent for Assessment and
Accountability.
– Six weeks should be allowed for these requests to be
reviewed.
– See pages 136-137 of the Students Assessment Handbook
for details.
Security
• Maintaining test security and test integrity is critical.
• All Examiners who administer a state assessment must hold a valid
Georgia PSC-issued certificate.
• Everyone involved in the testing process must be properly trained and
informed of their roles and responsibilities for test security.
– Attendance at training must be mandatory and well-documented.
– Untrained examiners must not be allowed to test.
• Students and teachers need to understand test protocols and the
ramifications of not following testing procedures.
• The school principal must be made aware of any issues involving
testing or test security.
• Violations may result in invalidation of students’ tests and/or referral
to the Professional Standards Commission for disciplinary action.
Security
• Student test booklets and online test tickets must be kept stored in a
secure place accessible only by the principal and the test coordinator at
all times.
• Test materials must not be removed from their secure storage location
for reasons other than the preparation of materials for testing, actual
test administration, and the completion of tasks as prescribed by test
manuals.
• Shrink-wrapped packages must remain sealed until Test Coordinators
are ready to prepare test materials for administration.
• Distribute testing materials as close to the actual testing time as
possible.
• Testing materials should only be issued to persons who have been
carefully advised of their responsibilities for test security.
– Only staff members who have been trained on the proper
management of secure test materials should handle such materials.
Security
• All persons receiving testing materials must sign a checkout sheet
when they receive the materials. This sheet should show date and
time.
• All testing materials issued to persons administering tests must be
counted carefully when given out and when returned.
– If a problem occurs, School Test Coordinator should be notified
immediately.
• Test Coordinators and/or Examiners should keep a record of all
students tested for each EOC administration.
• In addition to student’s name and EOC administered, please
remember to include form numbers for each student in your
documentation. Please be sure to keep copies of these records.
• Students must write their names on the cover of their test
booklet and any scratch paper.
Security
• Please follow all instructions in the test manuals exactly.
– Do not add anything to, or delete anything from, the directions in the test
manual. This violates standardized test conditions and may invalidate scores.
• All testing materials must be collected and returned immediately
after the testing session.
– Please be reminded that test tickets and used scratch paper are considered
secure materials and must be handled as such.
– Examiners are responsible for turning them in and coordinators are
responsible for verifying that they do.
• For example, if an examiner is administering the EOC multiple times during a day,
the collection/checking-in of secure materials, should occur multiple times during
that day. In other words and by way of this example, examiners should not be in
possession of their morning session materials until the end of the school day.
• Please see Pages 26-40 of the Student Assessment Handbook for
additional information.
Cell Phones & Electronic Devices
• Students are not permitted to use, or bring into the testing
environment, any electronic device that could allow them to
access, retain, or transmit information (e.g., cell phone,
smartphone, PDA, electronic recording, camera, or playback
device, etc.). Announcements must be made prior to testing
that such devices are not allowed in the testing environment
and that possession or improper use of such devices during
testing may result in disciplinary action in accordance with
the system's student code of conduct and/or test
invalidation.
• Script has been added to the Examiner’s Manual regarding
this topic. This script, as with all script, MUST be read to
students.
Cell Phones and Electronic Devices
Source: Student Assessment Handbook 2014-2015
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In the event an examiner confirms during testing that a student is using a device to
access, retain, or share information, the examiner must with minimal disruption:
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In the event such actions are suspected, but not yet confirmed, the examiner must
with minimal disruption:
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collect the device,
stop testing that student,
remove the student from the testing session, and
notify the School Test Coordinator immediately.
collect the device,
allow the student to complete testing,
notify the School Test Coordinator immediately, and
as soon as it is appropriate attempt to confirm whether or not the device has been used
in violation of the guidelines above.
Simple possession of a device (including the ringing of a phone during test
administration) may be addressed in keeping with the system’s code of conduct
and does not require an irregularity report to the GaDOE.
Testing Irregularities
• All personnel in the local system must follow protocol as they become
aware of testing irregularities.
• Signs of any testing irregularity must be dealt with immediately.
– Test Examiner > School Test Coordinator > System Test Coordinator >
GaDOE Assessment Specialist
• The school principal must also be made aware of any instances of a testing
irregularity.
• Reports of testing irregularities from persons other than the STC (or their
designee), will be referred to the STC to ensure proper reporting protocols
are followed.
• Do not include identifiable student information such as, social security
numbers, GTID, or FTE numbers in emails sent to GaDOE.
Testing Irregularities
• All irregularities must be coded, documentation
completed and submitted on the Testing Irregularity
Form in the MyGaDOE Portal.
• When entering the documentation into the Portal,
please:
– Select the appropriate “Administration Cycle” – For example, Winter
2014.
– Select the appropriate “Administration” - For example EOC Main.
– Include the form number of the test that needs to be coded as an
Irregularity or Invalidation.
Testing Irregularities
• When entering the documentation into the
Portal, please:
– Clearly indicate if a score should be invalidated if that is
known at the time of the entry, or counted as an
irregularity.
• If tests needs to be invalidated, please select from drop
down menu the reason for invalidation.
– Describe in detail the circumstances surrounding the
reason for invalidating the test.
Testing Irregularities
• In addition to entering irregularities into the Portal, once
Irregularity, Invalidation, or Participation Invalidation codes
are received, you MUST:
• Grid and bubble student answer documents (if the test
was administered via paper/pencil) OR
• Enter code into TAS (if the test was administered online)
• Once received, codes can be used on all future irregularities
but documentation must be entered into the Portal.
• Only the GaDOE may invalidate assessments.
Testing Irregularities
Some examples of irregularities:
• Cheating
– Following an investigation and confirmation student test
scores will be invalidated by GaDOE.
– If the incident involves improper conduct on the part of
staff, a referral to the Professional Standards Commission
for disciplinary action may result.
• Using a prohibited device, will result in an invalidation by
GaDOE.
Testing Irregularities
Some examples of irregularities:
• Sickness during testing administration
– Student gets sick prior to starting the test
• Upon return to school student will complete the test in its entirety and
test is scored as is; does not require Portal entry
• If testing online, please do not “submit” the student’s answers
– Student gets sick after having completed Section I but
before starting Section II
• Upon return to school student will complete Section II of the test and test
is coded as an irregularity; requires Portal entry
– Student gets sick while testing in either Section I or II
• Test scores maybe invalidated by GaDOE; requires Portal entry
Testing Irregularities
Some examples of irregularities:
•
Accommodations
– Students given the wrong accommodation or not given their
accommodation
• Test scores may be invalidated by GaDOE
• School or system notifies parent (as soon as possible)
• Requires Portal entry
– Students refuse their accommodation
• School or system notifies parent (prior to the beginning of testing if at
all possible)
• Test scores are coded as an irregularity; requires Portal entry
• Please fill in the Accommodations code on student answer document
or in the Test Administration System since the school attempted to
provide the accommodation
• These irregularities might be prevented by involving students in the
discussion of their accommodations.
Testing Irregularities
Some examples of irregularities:
• Testing the wrong student or subject area
– Students given the wrong EOC
• Test scores are invalidated by GaDOE; requires Portal
entry
– Students testing under wrong GTID
• Contact GaDOE as soon as possible
– Much easier to fix during the administration or within
the first 48 hours after the close of the administration
Avoiding Testing Irregularities
•
•
•
•
Adhere to test security policies, protocols and procedures.
Reinforce the use of active monitoring in testing environments.
Immediately report any possible testing irregularities.
Properly identify all students who should receive accommodations prior to
testing.
• Students IEP/IAP/TPC plans should be regularly reviewed to determine if
accommodations are still appropriate or needed.
• If a student is suspected of cheating but there is no proof of his or her
action, allow the student to complete the section and/or entire test.
– An invalidation can always occur after all of the facts are collected.
• In the event of an evacuation or other unexpected event, have a plan in
place to quickly secure testing environments and/or materials.
Avoiding Testing Irregularities
For Online Testing
•
•
Systems must complete all suggested readiness checks prior to and, where
applicable, during testing.
If you encounter connectivity issues
– prior to the start of testing, use the appropriate troubleshooting tools
available to correct the issues. If problems persist, use your best judgment as
to whether or not to allow students to begin testing
– during testing, use the appropriate troubleshooting tools available to correct
the issues. If problems persist use your best judgment as to whether or not
to allow students to continue testing.
– Student Test Tickets must be used to verify student name and GTID prior to
testing.
– CTB Call Center-866-282-2249
Receipt of Materials
System Test Coordinators
• Materials will be delivered approximately 2 weeks before test
administration dates.
• Use the “Customer Sign-Off” area of the packing list(s) to inventory
materials, and sign System Shipment Verification Form.
– Braille and Large-Print test booklets will ship separately.
– For any discrepancies, contact CTB at www.ctb.com/ga.
• Store all test materials in a secure/locked area.
• Sufficient overage will be packed in each school’s boxes.
• The shipping labels and the original boxes are to be used when
returning test materials to CTB Scoring Center.
• Additional orders will not be approved and shipped until the system
has received their initial shipment.
Receipt of Materials
School Test Coordinator
• Should sign for materials and verify counts.
– Upon receipt, use Security Checklist (found in
shipment) to inventory all materials. Please
document any discrepancies.
• Test Examiners should sign for materials and verify
counts.
Group Information Sheet
•
Must be coded
correctly.
•
Must remain with
the answer
documents that it
represents
Return of Materials
Materials to be returned to CTB:
• Completed Answer Documents with Group Information Sheet
• Test Booklets
– Test booklets (used and unused) are bar-coded and scanned upon
receipt.
– Check each test booklet to ensure there are no Answer Documents
in the books.
• It is critical to the success of the EOC that all documents are returned
immediately after test administration. Promptly returning your materials
helps ensure timely results can be returned to your system.
– Failure to return secure testing materials may result in referral to the
Georgia Professional Standards Commission (PSC).
Return of Materials
• Do NOT return the following materials to CTB:
– Manuals, unused/voided answer documents,
scratch paper and Summary and Individual Test
Tickets. These must be shredded or destroyed very
shortly after the end of your local window.
• You must ensure all answer documents have been
accounted for PRIOR to destroying the unused/voided
documents.
• Please KEEP the test booklet Security Checklist for
your records.
Pickup Requirements
• If your local window extends beyond 7 days,
schedule weekly shipments.
• Scorable materials may be shipped in multiple
shipments, but nonscorable materials should be
returned in one shipment.
• Shipments of 21 boxes or less will be handled by
FEDEX and each box will require an individual FedEx
shipping/tracking label in addition to the to the
purple or yellow return shipping label.
– Any shipment of 21 or more boxes will be handled by ADS
and must be palletized.
Label Types
On-Demand
Freight
On-Demand Labels
Customer
Schedules Order
Prints labels
from PDF File
on the screen
This is an example text. Go ahead and replace it with your own text. It is meant to give you
a feeling of how the designs looks including text.
Your pickup has been scheduled by McGraw-Hill CTB transportation department as of September 4,
2014 11:22:08 AM PDT.
Please call FedEx at 800.463.3339 to reschedule or to request pickup for missed packages and give
the FedEx agent the Confirmation Number.
The Confirmation Number for this transaction is 7845-49723.
Pickup Site
============
School #: 00006500
Site Name:
Renewal Dist 1
Contact:
Renewal Dist 1
Telephone:
8583933105
Fax:
8583933105
Address:
1204 GREENSBURG ST
COLUMBIA, KY 42728 0000
Business hours: from 8:00 am to 3:00 pm
Pick-Up Date: September 5, 2014
Pieces
================================================
2 Box
3 Box/Env
Total box count:
Total box weight:
5
125.0 Lbs
Your Comments:
scheduling pickup.
================================================
Carrier:
FedEx On-Demand
Pick-Up Date:
September 5, 2014
CTB Internal
Reference Number: 1236-7845-49723
Freight Bill of Lading
Schedules more than 21 boxes
Customer
Schedules Order
Print Bill of
Lading from
PDF File on
the screen
This is an example text. Go ahead and replace it with your own text. It is meant to give you
a feeling of how the designs looks including text.
Important Dates
Note: Links for Upcoming Technology Trainings will be sent soon
Task
Start Date
End Date
Update available for CTB Test Delivery Client for Winter
2014
November 4
Test Administration System (TAS) Available
November 12
Winter 2014 EOC paper materials shipments begin
November 13
Spring 2015 enrollment counts entered (Tentative)
January 15
January 29
Pre-ID for Spring 2015 to GaDOE Technology
January 15
February 2
January Mid-Month
January 20
January 30
February Mid-Month
February 9
February 20
March Mid-Month
March 2
March 13
Spring 2015 Main Administration
April 27
June 5
Summer 2015 Main Administration
June 15
July 17
EOC Resources
•
•
•
•
•
•
•
•
•
•
•
•
Student Assessment Handbook
State Testing Calendar
Test Coordinator’s Manual
Examiner’s Manual & Online Examiner’s Manual
Assessment Guides
Coordinate Algebra and Analytic Geometry Formula Sheets
Physical Science Periodic Table
Physical Science Reference Sheet
Accountability Content Completer Presentation
Allowable Accommodations Charts (SWD and EL)
CTB Training on TDC and TAS
Experience Online Testing Georgia
• Technology Specifications
96
GaDOE Contact Information
Georgia Department of Education
Mary Nesbit-McBride
(404) 232-1207
[email protected]
Tony Eitel
(404) 656-0478
[email protected]
Robert McLeod
(404) 656-2589
[email protected]
Michael Huneke
(404) 232-1208
[email protected]
CTB Customer Call Center
866-282-2249
[email protected]