Cuyahoga County Office of Emergency Management

Emergency Coordinators Workshop

Aug 13, 2013

Emergency Coordinators Workshop

Aug 13, 2013 (9:00 am – 11:00 am) Cuyahoga County Medical Examiner’s Office 11001 Cedar Ave. Cleveland, OH Agenda: • • • • • • • • • • • • Welcome Agenda and Introductions The Office of Emergency Management Emergency Coordinator Responsibilities

- Primary POC for emergency management issues - Damage assessment, cost recording, requests for assistance, status updates - Training and Exercises - Public Outreach

Medical Examiner’s Office overview Knowledge Center overview & demonstration - admin rights and passwords

- additional training to follow

Break New EOC Update Mass Notification System Update Multi-Year Training and Exercise Plan process Ready Cuyahoga program

- web site - certification program

Questions and Open Discussion Tornado damage in Pepper Pike, July 20, 2013 August 13, 2013

Introductions

"The prudent see danger and take refuge, but the simple keep going and suffer for it."

- Proverbs 27:12

August 13, 2013

Cuyahoga County Office of Emergency Management

August 13, 2013

CC OEM Mission

Protect lives, property and the economy of Cuyahoga County through

preparedness, planning, and effective response

to natural hazards, man-made catastrophes, and emergencies.

To accomplish our mission we work closely with public safety forces, government agencies, non-governmental organizations, businesses, and the public.

When a disaster or emergency occurs, most of what we do, we’ve already done.

August 13, 2013

CC OEM Organization

Administrator Secretary Secretary Operators Comms Plans 911 Coordinator Supervisor Supervisor Supervisor Supervisor Deputy Administrator/ CECOMS Manager Operations Manager HAZMAT Environ.

T & O Manager Exercises Training "By failing to prepare you are preparing to fail."

-- Ben Franklin

Plans Manager Planner Planner August 13, 2013

CC OEM Training

• • • • Provides oversight on

Regional NIMS/ICS Training

Guidance on training plans/activities Coordinating agency for

countywide training

– Federal / DHS approved courses and seminars – All-Hazards/regional collaborative classes – Specialized classes tailored to specific disciplines Develop and maintain

Multi-Year Training and Exercise Plan (MYTEP)

August 13, 2013

CC OEM Exercises

• • • • • Plan and conduct

All-Hazards Exercises

that include all disciplines Coordinate exercise scheduling through

MYTEP

Assist with grant process for exercise funding All exercises follow

Homeland Security Exercise Evaluation Program (HSEEP)

guidance Evaluate Cuyahoga County’s ability to respond to catastrophic disasters Recent exercises: Public Works drill (April) LEPC FX (May) Brook Park/Berea FSE (June) CLE Indians FSE (April) Port Security Drill (June) Extreme Heat TTX (June) August 13, 2013

CC OEM Outreach

• • • Participate in various

activities/events

with communities in Cuyahoga County Provide year round emergency preparedness within each municipality

education

to various audiences Promote

whole community approach

to include businesses and non-profit agencies focusing on: • • • Disaster Preparedness / Emergency Readiness Community resiliency The role of community safety organizations • Outreach Programs include: • Special events (National Preparedness Month, 9-1-1 Education Month, etc.) • Speakers Bureau • Printed material • Publications • Newsletter, magazine, web site, announcements, press releases August 13, 2013

CC OEM Plans

The Planning Section develops emergency response, mitigation, and recovery plans for the Cuyahoga County Office of Emergency Management and

Cuyahoga County governmental departments and divisions

. Major plans include the Cuyahoga County

Emergency Operations Plan (EOP),

various Incident Annexes and Standard Operating Guidelines (SOGs) and the

Cuyahoga County All Natural Hazards Mitigation Plan

The Planning Section provides support and guidance to municipal governments for the development of local plans.

August 13, 2013

CC OEM Operations

Includes

Damage Assessments

,

Assistance Programs

,

Cuyahoga Emergency Communications System (CECOMS)

and

Local Emergency Planning Committee (LEPC)

Responsible for

Emergency Operations Center (EOC)

: Planning - EOP (EOC SOG(s), ICS Forms/IAPs, etc.) Equipment - Knowledge Center, Audio/Visual, Phones, Workstations, Radios Supplies - Forms, Plans Staffing - Training/Exercises August 13, 2013

The Cuyahoga Emergency Communications System (CECOMS)

• • • • • • • • • • 24 hour / 7 day per week communications center

All cellular 9-1-1 calls

originating in Cuyahoga County

Emergency Alert System

broadcasts

AMBER alert

(nine county area) Issues

MABAS

for East Side Communities (14)

CECOMS operators answered more than 800,000 wireless calls in 2012.

Monitors and assigns all

MTAC

requests Cuyahoga County

Hospital Restriction Program/Override

Policy Coordinates ambulance and hospital communications Coordinates communications with fire departments, police departments and other heath care agencies Coordinates Mutual Aid when State ERP is Activated August 13, 2013

LEPC

The Cuyahoga County Local Emergency Planning Committee (LEPC) is a local organization mandated by federal and state law. The LEPC provides the following general services to the public, other government agencies and regulated facilities: • • •

Data Processing Planning

for annual chemical inventories for an estimated 800 facilities; for emergency response to emergency releases of hazardous substances; Provides information about local chemical inventories and emergency

releases

to • the public Coordination of

training and exercises

for emergency response.

The LEPC consists of 25 members including five subcommittees: • • • • • Management Subcommittee Emergency Preparedness & Response Subcommittee Spills Subcommittee Facility Security & Accident Prevention Subcommittee Transportation Subcommittee August 13, 2013

August 13, 2013 15

EOC Activation

Emergency response operations are conducted on scene by a local

Incident Commander (IC)

who will be supported by the CC OEM upon request.

CC OEM August 13, 2013

Presidential Disaster Declarations in Cuyahoga County 1964-2013

Type of Incident Heavy rains and flooding Tornado Heavy rains and flooding Storms and flooding Storms and flooding Floods Severe blizzard Heavy rains and flooding Regional power outage Heavy rain and flooding

Destructive winds

Date of Presidential Declaration March 24, 1964 April 14, 1965 July 15, 1969 July, 1972 April 27, 1973 September 11, 1975 January 26, 1978 July 21, 2003 August 14-15, 2003 July, 2006

January 3, 2013

County Declaration issued

7/23/2013

in response to tornado and flooding of July 20, 2013

August 13, 2013

EOC Operations

Our primary role is to support the Incident Commander through: •

Coordination with other agencies

•

Provision of additional resources

•

Manage incident-related issues

beyond the focus of the Unified Command •

Linking political leaders and the Unified Command

We are the link between the Incident Commander and the resources of the county, state and federal governments.

We can manage the public information effort.

We can document the event. August 13, 2013

Emergency Response Operations

• Oct 31, 2012 – Nov 4, 2012: Hurricane Sandy • • • • •

County EOP Severe Weather Annex Damage Assistance Annex Sheltering Annex ESF Annexes

• • • •

Damage reports Requests for assistance

•

Shelters

• •

Security Debris Removal Cost estimates Utility Concerns

• • • •

Situation reports Damage Assessment results Public Assistance Costs Utility Concerns

• • • • • • • • • •

Weather Forecasts Requests for reports, updates Damage assessment guidance Social service info Sheltering Assistance Public Works Assistance Sheriff’s Dept. Assistance Transportation Assistance Public Information Utility updates

August 13, 2013 19

Emergency Response Operations

July 20, 2013: Tornado and Flooding

EF1 Tornado: (Pepper Pike) • • • • No injuries Most significant damage was to O’Brien Center (college gymnasium) – which was destroyed Also many trees destroyed, creek and pond filled with debris Trees down, wires down, storm drains clogged throughout Pepper Pike, Gates Mills area Associated flooding: (Euclid, Cleveland, Lake County)

National Weather Service summary:

Rainfall totals from July 20th in northeast Cuyahoga County. In

Euclid 2.81"

,

Cleveland Heights 3.06",

Richmond Heights 3.45".

The heaviest rain fell between 330 and 430 AM. An observer in Richmond Heights stated 2.4" fell in two hours starting around 3 am and also estimated that 1" fell in 10 minutes. The excessive rainfall rates greatly contributed to the overwhelming runoff and subsequent flooding. The showers are believed to have been enhanced by the warmer lake. August 13, 2013

July 20, 2013: Tornado and Flooding

The image here shows the radar estimated storm total rainfall August 13, 2013

July 20, 2013: Tornado and Flooding

Tornado damage at Ursuline College, 7/20 Tornado damage in Pepper Pike 7/20

http://fox8.com/2013/07/20/flood-warning-many-roads-closed-in-mentor

/

http://www.cleveland.com/metro/index.ssf/2013/07/tornado_rips_through_ursuline.html#incart_river_default

Accessed 7/20/2013 at 7:10 pm

August 13, 2013

July 20, 2013: Tornado and Flooding

CC OEM actions:

On scene at Ursuline College (7/21) and Euclid (7/23) to assess damage In contact with Pepper Pike officials concerning possible assistance (7/21, 7/22) In contact with Euclid mayor to discuss impact of flooding, possible declaration (7/22) Met with Mayor/Service Director/Fire Chief to discuss damage assessment and their requirements (7/23)

Assistance to individual homeowners City / County will not qualify for IA programs No assistance requested concerning debris removal

Provided explanation about IA programs to all municipalities (e-mail to coordinators)

Provided a list of social service resources available to residents and homeowners United Way 211, ARC, Salvation Army, Food Bank, Renew/Rebuild Ohio low-interest loans Assistance with municipal costs (State Disaster Relief Program (SDRP)) Conducted preliminary damage assessment

Requested damage updates from all communities

Visited Sewage Treatment plant to view/assess damage Coordinated with OEMA Requested Emergency Declaration from County Executive (issued 7/23/2013) Collected assessments and cost estimates from Euclid and NEORSD and forwarded to OEMA Coordinated information gathering with City of Cleveland EM August 13, 2013

Emergency Coordinators

• Assigned by each community in Cuyahoga County.

• The

single point of contact

between the community and the Cuyahoga County Office of Emergency Management.

• Receives routine announcements and information from the Office of Emergency Management concerning training, outreach activities, exercises, and other items of professional interest or note.

• During an emergency the Emergency Coordinators are the

link between the County EOC and the various communities.

August 13, 2013

Emergency Coordinators

•

Damage Assessment

•

Assistance Programs

•

Individual

•

Public

•

Cost Recording

•

Public Assistance

•

State (SDRP)

•

Federal

•

Requests for Assistance

•

Status Updates

• • Sources of assistance: Mutual Aid County • Other communities • Other counties • Support Agencies • Private entities • • State Federal

EMAC IMAC

August 13, 2013

Emergency Coordinators

•

Training and Exercises

•

Planning

• • • • •

Coordinating Scheduling State and Federal Courses ICS Non-ICS

•

Multi-Year Training and Exercise Plan (MYTEP)

August 13, 2013

Emergency Coordinators

•

Public Outreach

•

Preparedness

•

Build a Kit, Make a Plan, Be informed, Get Involved

• • • • • • •

Community Days Safety Days Newsletter Articles City web sites Business Groups Schools Community Groups

We need your help to identify and reach these groups

August 13, 2013

Knowledge Center

Sharing of information through crisis information management software • • • • • Cuyahoga County identified need for Crisis information management software in 2011 Funding secured with UASI in 2012 RFP written in March 2012 Vendor chosen in Fall 2012 In service in September 2012 August 13, 2013

•

Multi-Year Training and Exercise Plan (MYTEP)

The Cuyahoga County Multi-Year Training and Exercise Plan is the roadmap for Cuyahoga County to accomplish the priorities captured in the TEPW surveys and workshop discussions from the participating UAWG agencies. • Cuyahoga County has pursued a coordinated homeland security strategy that combines building strengths, identifying specific areas for improvement, and identifying training and exercises to strengthen the county’s emergency prevention and regional response capabilities. • Training and exercises play a crucial role in this strategy, providing the county with a means of attaining, practicing, validating, and improving new capabilities.

August 13, 2013

Multi-Year Training and Exercise Plan (MYTEP)

• •

MYTEP is to provide a supporting training and exercise strategy to the CCOEM’s efforts Establishes a training and exercise system that complies with

– National Incident Management Systems (NIMS) standards; – supports identified individual and team competencies; – – tracks training experiences; and evaluates training, exercises and real world events for continuous improvement.

August 13, 2013

Multi-Year Training and Exercise Plan (MYTEP)

• • • •

Assures that we are offering classes consistent with state and national agencies Deconflicts all similar training classes with every discipline Pairs and joins exercises that have similar objectives with different disciplines Match trainings suited to all-hazards response

August 13, 2013

Contact Us

The Cuyahoga County Office of Emergency Management 310 West Lakeside Ave. Suite 795-A Cleveland, OH 44113

216-443-5700

[email protected]

August 13, 2013