Transcript www.arfdirex2015.my

TTX DIVISION
by Rodzi Md Saad
National Security Council
FINAL PLANNING CONFERENCE
ASEAN REGIONAL FORUM DISASTER RELIEF EXERCISES (ARF DiREx 2015)
Alor Setar, Kedah | 3-5 February 2015
TABLE OF CONTENTS














Preamble

Purpose Of The Exercises

Goals and Objectives

Exercise Objectives

Preparatory Activities

Scope of Exercise

TTX Programme (Overview)

Expert Session Programmes

Structure of TTX: Exercise
Structure of TTX: Field Visit & Wrap-
Up

Composition of TTX Players

Role of Members

Core Capabilities & Issues

Exercise Structure & Methodology 
Components of TTX
Approaches & Design
Three (3) Moves
Malaysia Disaster
Management Mechanism
Layout
TTX Exercise Guidelines
Assumptions & Artificialities
Exercise Conduct
Questions for TTX
Core Questions: Move 1-3
Expected Outcomes
TTX tools
Timeline
Issues for Discussions
Preamble
ASEAN Regional Forum Disaster Relief Exercise 2015
(ARF DiREx 2015) is co-organized by the Government
of Malaysia and the Government of the People’s
Republic of China. The ARF DiREx 2015 Tabletop
Exercise Situation Manual (TTX SitMan) provides
exercise participants with all the necessary information
for their roles in the exercise. The SitMan is developed
with the inputs, advice and assistance of the members
of the ARF DiREx 2015 TTX planning team.
Purpose of Exercise
The purpose of this exercise is to provide participants
with an opportunity to review and discuss disaster
response plans and capabilities in an affected country
by both national authorities and external multi-lateral
organizations such as the ARF and the international
humanitarian community. The exercise will focus on
national and on-site emergency command and control
and coordination, critical decisions, notifications, and
the coordination and integration of regional and
international humanitarian supports.
GOALS AND OBJECTIVES
To assess the capacity of ARF
members in response to
disasters and coordination
between civil and military
agencies
Addressing strategic issues
related to existing national
and regional procedures and
coordination mechanisms for
large-scale disaster
management
To test and identify gaps and
challenges of existing
SOP/Protocols/Tools of ASEAN,
Regional, International and the
affected host nation pertaining
to multi-national disaster
operation.
Exercise Objectives
 Disaster Relief and Emergency Response, including the ASEAN-Emergency Rapid
Assessment Team (ERAT);
 Effective operationalisation of the ASEAN Coordinating Centre for Humanitarian
Assistance on disaster management (AHA Centre) and its important role as the
operational engine of AADMER to enhance regional cooperation in disaster
management and ensure ASEAN’s collective response to disasters in the region;
 Coordination of multi-national maritime search and rescue;
 To test the civil-military coordination efforts, create synergy, and synchronize
efforts towards supporting the effective implementation of the ASEAN Agreement
on Disaster Management and Emergency Response (AADMER) as the common
platform for disaster management of the region. It will also continue the progress
made by the previously held ARF DiREx and “take on” some of the
recommendations made by the previous Co-Chairs.
 Strengthen the effective utilisation and quick deployment of the ASEAN Standby
Arrangements
Exercise Objectives
 Management of mass casualties which among others would involve
communication breakdown and engineering difficulties;
 Receiving of aid / humanitarian assistance as well as its effective and timely
distribution, including effective coordination of international assistance from the
UN, NGOs and the private sector.
 Special needs of vulnerable population i.e. women, children and people with
disabilities in the disaster area. Among others this could involve the setting up of
a special medical facility to cater for the needs of the vulnerable group;
 Management of consular assistance to foreign tourists in the disaster area;
 Coordination and information sharing with foreign embassies in the disaster
affected country;
 Management of media officials and control of information outflow (management
of information); and
 Role of international and local volunteers and their coordination with the HADR
authorities.
Preparatory Activities
Preparatory activities have been undertaken for the development of ARF
DiREx 2015 Table Top Exercise, including the following activities:
 Bilateral Malaysia – China Meetings;
 National Planning Conference, Kuala Lumpur, 25-28 June 2014;
 Initial Planning Conference (IPC) and Site Survey ASEAN Regional Forum on
Disaster Relief Exercise (ARF DiREx) in August 2014 in Kedah and Perlis,
Malaysia;
 Planning Workshop on DiREx 2015, Shanghai 17-21 October 2014 ;
 Co-Chairmen Preparatory Meeting, Kuala Lumpur, 14 and 15 January 2015;
 National Coordination Meeting, Cyberjaya , 21 January 2015; and
 Final Planning Conference (FPC) and Site Survey ARF DiREx on 3 – 5
February 2015 in Alor Setar. Kedah, Malaysia
SCOPE OF EXERCISE
 The 2015 ARF DiREx TTX is practical and realistic, aiming to address the
diverse strategic issues of multi-national disaster relief operations and
coordination. The exercise scenarios will be challenging as some elements
of surprise wil be introduced. The idea is to allow the responders to react
spontaneously to the surprise elements.
 The entire exercise will be integrated in nature with one component being
linked to the other. It will also be paralleled to the field exercise. The TTX’s
basis references include, but not limited to, relevant regulations and
coordination mechanisms within ARF Participation Countries.
 The TTX is a discussion-based exercise, using the “move” approach to
reflect flow of time and situation changes and development.
SCOPE OF EXERCISE
•
Address the diverse strategic issues of multinational disaster
relief operations involving ARF Participants based on the agreed
ARF DiREx 2015 Concept Paper.
•
The TTX will also address practical, realistic issues and problems
that may be arise and hinder the effective management of FTX
elements (e.g: CBRNe, maritime SAR, etc.)
•
The TTX will address several stages of large-scale multi-national
disaster response based on relevant regulations and coordination
mechanisms.
TTX PROGRAMME
( Overview )
25 May
AM
PM
Expert Session Briefing + TTX
Briefing
TTX
ALL
TTX
ALL
27 May
AM
FTX Field Observation
by individual
interest
27 May
PM
AAR
by individual
interest
26 May
AM / PM
EXPERT SESSION PROGRAMMES
25 May 2015
9.15 –9.45 AM
The Framework For Disaster Management and
Emergency Management In Malaysia ( NSC
Directive No 20 )
NSC
9.45 - 10.15 AM
An Overview of ASEAN Mechanism for
Disaster Management and Emergency
Response
ASEAN /
AHA Centre
10.45-11.15 AM
An Overview of ARF Mechanism for
Disaster Management
ARF
11.15 – 11.45 AM
The Role of the Humanitarian Community in
International Disaster Relief Operation
UN
11.45 – 12.15
Key Definitions, Core Responsibilities,
Regional and International Support, Initiation
and other Key Legal Matters
IFRC
Plenary Discussion
25May
14301700
Move 1
Initial Response Determination Process - National Perspectives
Thematic Group Discussion
How external supports fit into national Humanitarian
Assistance and Disaster Response (HADR) process?
26May
09001230
Move 2
26May
14301700
International
Move 3
Coordination
Transition /
De-mobilization Framework
-Coordination
(Week 2+)
structure of the
affected country
International (UN) and
cooperation Regional
(ASEAN, ARF)
Coordination
- Civil - military
coordination
and cooperation
National Framework
(Logistics , CIQ, PI)
-Supply &
transportation of
relief personnel and
materials
-Receive & distribute
relief
-Public Information
and Information
sharing
Foreign Citizen
Assistance
-Diplomatic &
consular
Issues
-Migrant & foreign
workers
COMPOSITION OF TTX PLAYER
Observers
EX CONTROL
GROUP
STAKEHOLDERS
Facilitator
EX DATA
COLLECTOR
LOGISTIC
Civil and military officers representing
ARF member countries, embassy and
consular, international organizations
and non-governmental organization
Participants
 Exercise Controller provides the scenarios build up, exercise injections and overall
simulation of exercises.
 Facilitators provide situation updates and moderate discussions. They also provide
additional information or resolve questions as required. Key planning committee
members may also assist with facilitation as subject matter experts (SMEs) during the
TTX.
 Players respond to the situation presented based on expert knowledge of response
procedures, current plans and procedures, and insights derived from training. Potential
players of TTX include but are not limited to: Civil defense and military officers
representing ARF member countries, Embassy and consular staff, and selected
international organizations and non-governmental organizations responsible for HADR at
the operational and strategic level.
 Observers support the group in developing responses to the situation during the
discussion; however, they are not participants in the moderated discussion period.
ROLE OF MEMBERS
•Developing
Strategy
Preparation
•Developing Action
Plan
•TTX Training
Before
Mission
During
Mission
After
Mission
•
•
•
•
•Response
•Inter and Intra
Agency
•Multi Sectorial
•Organised Plan
•Debriefing
•Demobilisation
Review
Analysis
Report
Recommendation
Core Capabilities and Issues
The capabilities and issues listed below have been selected by the ARF
DiREx 2015 TTX Working Group from the priority capabilities identified
during the ARF DiREx 2015 Planning Conferences. These capabilities
provide the foundation for development of the exercise objectives and
scenario, as the purpose of this exercise is to measure and validate
performance of these capabilities and their associated critical tasks:








Early Warning
Initial Response
Communication
Coordination Mechanism
Integration of Exercises
Civil-Military Coordination
Public Information and Warning
Consular
Components of TTX




Expert Session on Framework and Response
Exercise
After Action Review (AAR)
The Expert Session will be convened prior to the Exercise with the
purpose to provide relevant information to all participants on the
frameworks and mechanisms of disaster management of the
affected nation, Malaysia, as well as on mechanisms to facilitate and
coordinate external disaster relief supports from other ARF
countries, international and regional organizations.
 Throughout the Exercise, framing questions will be raised to
generate discussion and sharing of opinions. Some questions may
be directed to specific participants but other comments will also be
welcome. On certain issues, facilitators may encourage further
discussion to generate betterunderstanding on the matter and
issue. Meanwhile, it is important that participants are familiar with
existing references materials.
APPROACHES AND DESIGN



TTX Working Group Discussion
Prepare set of questions to
simulate discussion and decision
making according to “real-life”
roles and functions
Based on relevant documents
(SASOP, ARF Guidelines, Oslo
Guidelines, etc.)
APPROACHES AND DESIGN (2)


TTX WG will be organized by a multi-agency team
comprising of civil and military organizations
Anticipated participants of TTX
a. Stakeholders
Civil and military officers representing ARF
member countries, embassy and consular,
international organizations and nongovernmental organization
b. Observers
Observers to be nominated by ARF member
countries.
The 3 Moves
 Move 1 – National Initial Response and Incident Notification
 Move 2 – External (Regional and International) Response and Relief
Operations
 Move 3 – Recovery and Demobilization
 The TTX Exercise will utilize one plenary for move 1 and thematic
group discussion for Move 2 and Move 3. At the beginning of each
move, a scenario update will be provided.
 Upon exercise completion, the AAR Session will be convened by
the AAR team in the areas including but not limited to TTX results
vis-à-vis objectives, major Issues identified during the TTX,
recommendations from the TTX
MALAYSIA DISASTER MANAGEMENT MECHANISM
NATIONAL SECURITY COUNCIL
Humanitarian Community
UN Office, IHO Office
National Command
(Embassy)
Foreign Military Forces
EMERGENCY OPERATION
CENTRE (EOC)
MNCC
OCHA, AHA, IFRC,
UNDAC, WFP
IOCC
LO
LO
OTHER GOVT AGENCY
RMP, F&RD, SMART, MCDD,
MOH, MMEA, MAF, SWD,
NGO
SAR Team
HADR Team
OSOCC, ERAT,
HADR Team
ICC
DISASTER
SCREEN/LCD
SCREEN/LCD
10
5
5
OSOCC
ERAT
HADR
OBSERVERS
5
IOCC
6
FOREIGN
MILITARY
FORCES
REGIONAL/
INTERNATIONAL
TOTAL
TTXNUMBERS:
VENUE
LAYOUT
CHAIRS
OTHER GOVT
AGENCIES
10
5
8
10
EMBASSY
4
EX CONTROLLERS
INTEGRATOR
HADR
EOC
MNCC
RDC
FACILITATOR
HUMANITARIAN
COMMUNITIES
8
NATIONAL SAR
ICC
10
8
2X Facilitators
2x Time Keeper
2x Rappoteurs
OTHERS
NATIONAL/
LOCAL
EXERCISE CONTROL STRUCTURE
CHIEF CONTROLLER
CHIEF : NSC
DY CHIEF : CHINA
SCENARIO
MANAGER
HEAD :
DY HEAD :
TTX
CHIEF :
DY CHIEF :
EOC
CHIEF :
DY CHIEF :
EMERGENCY OPERATION CENTRE
(EOC)
MULTI AGENCIES COORDINATION CENTRE
NSC
RMP
F&RD
MCDD
MOH
SWD
MMEA
DOE
MD
MMD
MNCC
MAF
IOCC
INTERNATIONAL ORGANISATION
COORDINATING CENTRE (IOCC)
HEAD OF IOCC
(NSC STAFF)
Rep From
AHA
CENTRE
Rep From
UNOCHA
Rep From
UNDAC
IFRC
Malaysian
NGO’s
Rep From
WFP
Multi National Coordinating Centre
(MNCC) ORGANISATION
COMMANDER
: MALAYSIA
DEPUTY COMMANDER : CHINA
CHIEF OF STAFF
MALAYSIA
:
DEPUTY CHIEF OF STAFF: CHINA
J 1 (PERS)
MALAYSIA
CHINA
J 2 (INT)
J 3 (OP)
MALAYSIA
CHINA
J 9 (MED)
MALAYSIA
CHINA
J 4 (LOG)
MALAYSIA
CHINA
PUBLIC
AFFAIRS
CIMIC
J 5 (PLAN)
MALAYSIA
CHINA
J 6 (COMMS)
MALAYSIA
CHINA
TTX Exercise Guidelines
 TTX is an open, low-stress, no-fault environment. Varying
viewpoints, even disagreements, are expected.
 Respond based on your knowledge of current plans and
capabilities (i.e., you may use only existing assets) and
insights derived from training.
 Decisions are not precedent setting and may not reflect
your organization’s final position on a given issue. This is
an opportunity to discuss and present multiple options
and possible solutions.
 Issue identification is not as valuable as suggestions and
recommended actions that could improve response and
preparedness efforts. Problem-solving efforts should be
the focus.
Assumptions and Artificialities
 In any exercise a number of assumptions and
artificialities may be necessary to complete
play in the time allotted. During this exercise,
the following will apply:
 The scenario is plausible, and events occur
as they are presented.
 There is no “hidden agenda”, nor any trick
questions.
 All players receive information at the same
time.
EXERCISE CONDUCT

The TTX will test national, regional and international
mechanisms for the coordination of multi-national
humanitarian assistance and disaster relief.
In order to:
 Identify gaps and other challenges in those
mechanisms
requiring
strengthening
or
remedial action.
 Enhance
the effectiveness of civil-military
coordination for HADR-related activities.
EXERCISE CONDUCT
DISASTER INJECTIONS BY
CONTROLLERS
FACILITATORS
LEMA
PLAYERS
CMOC
EOC
MNCC
OSOCC
AHA
RDC
FPC ARF DiREx 2015 | Alor Setar, Kedah | 3-5 February 2015
Questions for TTX
• Core Capabilities identification:
– Initial Response
– Communication
– Coordination Mechanisms
– Civil-Military Cooperation
– Public Information
• Format:
– Each move and group will have core questions
– Facilitators will be equipped with supporting
questions according to 5 identified core
capabilities
Core Questions: Move 1 & 2
• Move 1:
“What is the national coordination structure including
procedures for requesting and accepting international
assistance?”
• Move 2:
Group 1: International Cooperation Framework
“What are the mechanisms being used and your
challenges has in integrating those into the affected
nation procedure? (to ask the three targeted
audience)”
Core Questions: Move 2
• Group 2: National Framework (Logistics, CIQ, PI)
“Does the affected nation anticipate any international
assistance? If so, what issues regarding the receiving,
acceptance, tracking, management, and integration
of incoming international assistance resources need
to be considered?”
“What are the procedures of offering assistance to
the affected country?”
Core Questions: Move 2
• Group 3: Foreign Citizen Assistance
“How is information disseminate and shared with Foreign
Embassies; and then passed to affected foreign
nationals?”
“How do Foreign Embassies determine focal points and
mechanisms
for
coordination
between
host
government and diplomatic missions?”
“How can overseas missions and Emergency Response
Teams engage with the on-site operations coordination
centre (OSOCC)?”
Core Questions: Move 3
• Group 1: International Cooperation Framework
“What are the mechanisms being used and your challenges has in
integrating those into the affected nation procedure? (to ask
the three targeted audience)”
• Group 2: National Framework (Logistics, CIQ, PI)
“What are the processes of demobilization of international assistance
resources back to the host/providing organizations?”
“After accepting international assistance, does the affected nation
has the resource tracking and utilization system to fulfill reporting
requirements of the assisting nations?”
“What are the reporting requirement of the assisting nations?”
Core Questions: Move 3
• Group 3: Foreign Citizen Assistance
“How are offers of assistance determined and
put forward to the host government?”
“What are the protocols/arrangements around
the repatriation of foreign nationals affected?”
Participants
• Facilitators
• Players:
–ARF Member Countries
–Related International Organizations
• Observers
PARTICIPANTS
Participating member states, regional,
international HR, NGOs selection process
Submission
• Application deadline by end of IPC, 31 Mac 2015
TTX Team composition confirmed
• 31 Mac 2015
EXPECTED OUTCOMES
•
Identified gaps, challenges and recommendations for the further
development and improvement of relevant strategic issues and
procedures
– For example, national laws and regulation, SOP/protocols/tools/
guidelines and documents of host country, ARF participants and
participating international organizations
•
Strengthening HADR collaboration and coordination among ARF
participants and participating international organizations/NGOs.
•
Improve understanding of civil-military coordination mechanisms and
processes in order to maximize the utilization of civil-military assets for
HADR-related activities.
Expected Outcomes
• Identification of national/ regional/
International mechanisms or channels
for cooperation during major disasters
(for international organization and
embassies within the affected countries)
• Recommendations on how to coordinate
between civil and military during major
disaster
TTX Tools
• The working group had developed
following tools for the exercise:
– Situation Manual
– Participant Feedback Form
– Facilitator briefing guide
the
Timeline
• 1 Mac – 7 Mac 2015
– Send out invitation to all participants
• 15 Mac -31 Mac 2015
– Confirmation of the facilitators
02 May-04 May 2015
Controllers and Facilitators Meeting
Briefing
ISSUES FOR DISCUSSION

Define “Strategic level” and its coverage

Grouping for TTX discussion

Phases

Initial set of questions for TTX day

Expert briefing session
THANK YOU
TERIMA KASIH