Transcript Involving Local Citizens in Program Development

Extension Program
Development
September 2003
Situation
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Currently in final year of 4-year POW
Many changes in four years
Need information to guide county, multicounty, regional, and state programming
Federal requirements for stakeholder input
Commitment to strengthen County Extension
Councils
Must set program priorities, can’t do it all
Program development is a
deliberate process through which
Extension engages
representatives of the public in
designing, implementing and
evaluating plans of action for
addressing needs and issues
they have helped to identify.
Implications
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Citizens must be involved throughout the
entire process
It is about “people” not “paperwork”
Writing a plan of work is only a small piece
The POW simply summarizes our intentions
MS calls the POW a “program delivery
agreement”
Expectations and Timeline
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County Extension agents facilitate the
process
Provide overview to Executive Committee
At least two CEC meetings this fall
New C-MAPs identified by end of the year
Plans written in spring, reviewed by CEC
Implement new plans July 1, 2004
Citizens involved in all phases
The program development
process is made up of six distinct
but interrelated phases linked
together in a circular pattern.
Development of
Linkages with
the Public
Evaluation and
Accountability
Situation
Analysis
Program
Implementation
Priority Setting
Program Design
Development of
Linkages with
the Public
Evaluation and
Accountability
Situation
Analysis
Program
Implementation
Priority Setting
Program Design
Development of Linkages
with the Public
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Critical to remaining relevant
Build and maintain relationships with
representatives with the community
County Extension Council is a critical
component of these efforts
Other non-formal mechanisms are important
as well
Development of
Linkages with
the Public
Evaluation and
Accountability
Situation
Analysis
Program
Implementation
Priority Setting
Program Design
Situation Analysis
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Designed to reveal “what is”
Purpose is to identify issues, problems,
needs, and opportunities which might be
addressed by Extension programs
Begins with data collection
CEC must be involved in data collection
Three main sources of information
Three Sources of Information for
Situation Analysis
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Existing (or Secondary) Data
Resident Perspectives
Current Research and Knowledge
Existing Data
Kentucky State Data Center
http://ksdc.louisville.edu
Kentucky: By the Numbers
http://www.ca.uky.edu/snarl/
Extension HEEL Project Data
http://www.ca.uky.edu/heel/
Kentucky Kids Count
http://www.kyyouth.org/kcd_book.htm
Kentucky Agricultural Statistics Service
http://www.nass.usda.gov/ky/
Gathering Resident Perspectives
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Community Forums
Focus Group Interviews
Key Informant Interviews
Surveys
Current Research and Knowledge
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Research, legislation, policies which have
implications for programming
Role of specialists to provide
Knowledge transfer also a role for Extension
Compliments “grass-roots” programming
Current
Research and
Knowledge
Resident
Perspectives
Facilitated
Dialogue
Program
Opportunities
Existing Data
Sources
Role of the CEC
in Situation Analysis
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Meet in early fall to plan data collection strategies
Use all three sources (existing data, at least one
method for gathering resident perspectives, and
current research and knowledge)
Assist with data collection
Ensure program council involvement
Meet again in late fall or early winter to interpret
data, identify programming opportunities, set
priorities
Development of
Linkages with
the Public
Evaluation and
Accountability
Situation
Analysis
Program
Implementation
Priority Setting
Program Design
Priority Setting
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We can’t do it all
Must set program priorities or thrusts
Examine opportunities in light of criteria
Facilitated dialogue and decision-making
Results in five to eight program thrusts called
C-MAPs
FY05-08 planning cycle
Development of
Linkages with
the Public
Evaluation and
Accountability
Situation
Analysis
Program
Implementation
Priority Setting
Program Design
Program Design
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Develop a programmatic response to
identified need or issue
Work group for each C-MAP
Specifies initial, intermediate, and long-term
outcomes
Learning experiences produce outcomes
Indicators to be measured
Development of
Linkages with
the Public
Evaluation and
Accountability
Situation
Analysis
Program
Implementation
Priority Setting
Program Design
Program Implementation
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Work groups may also help implement
Acquire resources
Recruit and train volunteers
Conduct learning experiences
Monitor progress
Development of
Linkages with
the Public
Evaluation and
Accountability
Situation
Analysis
Program
Implementation
Priority Setting
Program Design
Evaluation and Accountability
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Make judgments regarding quality, value or
worth of the program
Evaluation plan in the POW
Process evaluation
Outcome evaluation
Communicate results to stakeholders
Use results in future planning
Program Development
Progress Chart
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Use it as a timeline.
Use it as a discussion guide.
Use it as a tool for charting your county’s
progress.