Transcript Food Security Rapid Assessment Check List

Food Security Cluster
Information Management
Food Security Cluster
Information Management
Overview
• Role of DFPs in the Information Management process
• Role of IM team in Dhaka – how we can add value to
what the DFPs provide us.
• Key IM tools maintained by the DFPs and IM team in
Dhaka
• What are the results/products of effective IM in
relation to the DFP mechanism
Food Security Cluster
Information Management
WHAT IS INFORMATION MANAGEMENT AND WHY DO
WE NEED IT?
IM is a mechanism to increase the accessibility of data to achieve
coordinated, timely and appropriate responses to humanitarian crisis
District-level
information
channeled
through DFPs
Data processing,
analysis and
dissemination by
IM Team in Dhaka
Formalised Information Flow
The aim is to make sure
everyone knows what
everyone else is doing
Strengthened decision-making at
national and district level
Support to Local Government by
providing one single focal point
Allows Local
Government to
concentrate on the
task at hand
Food Security Cluster
DFPs in IM
ROLE OF DFPS IN INFORMATION MANAGEMENT
1. Coordinate with local government counterparts

Encourage a two-way information sharing process through a single focal
point
2. Advocate for regular district member updates of IM tools
provided by Dhaka.
3. Disseminate documents, minutes and tools from Dhaka level to
district members
The DFP mechanism aims to reinforce the coordination structure by
strengthening sharing of information from district level to Dhaka
and vice versa both during preparedness and response phases.
Food Security Cluster
Information Management
FSC Information Management Tools maintained by DFPs:
Start-up Phase
Response Phase
Ongoing
• Contact Directory
• Capacity Overview
• Rapid Reporting Tool
• Monthly report
• Meeting minutes
Food Security Cluster
Role of the IM Team
ROLE OF THE IM TEAM (IN DHAKA)
1. Process, analyse and disseminate information from District level
2. Provide support to DFPs and members
3. Develop and/or refine standardized IM tools
Information Management Working Group (IMWG)
functions under the HCTT and is embedded within the Disaster
Management Information Center (DMIC)
• The IMWG meet fortnightly with membership across the 8 clusters
• Discuss issues raised by members
• Develop and standardize IM tools
Food Security Cluster
FSC Website
• First point of call for IM requirements
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Meeting minutes
Contact directories
Key documents
Key information and tools
DFP specific information related to:
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Start-up phase
Emergency phase
Non-emergency phase
Regular updates
www.foodsecuritycluster.net/countries/bangladesh
Food Security Cluster Website
Food Security Cluster
4Ws Matrix
• Currently the 4W receives
contributions from:
– 27 organizations
– across 53 Districts
• Maintains information on
capacity across all clusters
• Assists in coordinating
intervention strategies
during emergency events
• Updated quarterly by
inputs from cluster
members
• Two 4W Atlases produced
and disseminated till date
(March & June 2014)
Food Security Cluster
Mahasen Gap Analysis
Food Security Cluster
Information Management
In Summary
• The is a new mechanism and therefore open to inputs and suggestions from our
members and cluster colleagues
• It is expected that the tools and processes will evolve over time
• In order to be effective, the mechanism requires active participation and buy in
from all stakeholders including DFPs, government partners and member
organizations
• We’re here to provide support.
Thank you