Transcript Hingham Public Schools

Hingham Public Schools
Preliminary Budget Information
FY 2016
Service and Facilities
January 12, 2015
Time Passes in a Blink
• Buildings are getting older
–
–
–
–
East School will be in its 8th year of operation
High School and South 16 and 18
PRS and Foster 10 year upgrades are 5 - 6 years old now
Brand New Middle School! (Grounds Maintenance)
• Buses are getting older
– End of the second lease (5 year and a 3 year)
– Buses 8 years old
– Middle School enrollment projected to spike in 16
• Backlog of maintenance projects
• New facilities require more maintenance
• Depot, Buildings 179 and 12 still need a solution
Service and Facilities
FY 16 Budget Highlights
• September Planning Meeting Initiatives
– Increased Facilities Oversight
– Restored Maintenance position to address
grounds and other maintenance issues
– Asset Inventory of School Infrastructure
– Increased Central Office Support
• Increased Athletics support due to growth
• New Bus Lease
Proposed Organizational Structure
New Position
Facilities &
Procurement Mgr.
Director of
Athletics
.7
Building and
Grounds
Maintenance
Supervisor
HS Building
and Grounds
Supervisor
Custodian
Supervisor –
Elem and MS
Barry
Mike
Bill
Peter
New Grounds for
Elementary and MS
Custodians
(8.25)
Custodians
(18)
Facilities and Procurement Manager
• Personnel in Lieu of “Capital Money”
• First Year to include:
– Asset Inventory for Schools and Town
– Establish School Department Leadership Role
• Project Tracking and Administrative Functions
• Expanded School Dude Implementation and Reporting
• Use of School Department’s Maintenance Work
Order System (School Dude) Equipment Data
Base to Store Asset Inventory Data
• Subsequent years more focus on data analysis
and School Facilities and Procurement
Facilities & Procurement Manager
School and Town
 School Asset Inventory
 Town Asset Inventory
 Depot Projects
 Town Buildings
 Implement Full School Dude




Prioritize Projects (Maintenance)
Manage Budget
Establish Standard Reports
Ensure Quality Date Input and
Reporting
 Review Capital Needs & Asset Life
Cycle for Town and Schools
Schools
 Write Bid Specs & Assign Resources
to Manage Projects
 Update Administration on Facilities
Projects and Issues
 PO Tracking and Forecasting
 Participate in Budget Development
 Maintenance
 Capital
 Oversees Facility Use Process
 Community Interface
 Problem Resolution
Administration, Facilities, Health and Transportation Trend
FY 16 Preliminary Budget
4,500,000
$4,157,812
$3,948,572
4,000,000
Budget Trend
$3,523,238
3,500,000
$3,359,371
3,000,000
2,500,000
Sch Committee and Admin
Health and Student Activities
Facilities and Operations
2,000,000
Regular Transportation
1,500,000
1,000,000
500,000
0
2012-2013
2013-2014
2014-2015
2015-2016
Hingham Public Schools
FY 16 Preliminary Budget
Facilities and Operations
1,800,000
$1,545,001
1,600,000
1,400,000
1,200,000
$988,624
1,000,000
800,000
2012-2013
$756,663
2013-2014
600,000
$551,022
2014-2015
2015-2016
400,000
200,000
0
$107,261
Maintenance and Custodian Needs
• FY 16 Recommendation for Maintenance
– Facilities and Procurement Manager
– Additional Maintenance worker for grounds
• Requests for additional Custodians - Deferred
– South .5
– PRS .5
– MS .5
– District added three custodians last year, 2 MS, 1
HS
Energy Forecasting Method
• FY 15 based on FY 13 actual usage adjusted for seasonality
• FY 16 based on FY 14 actual usage adjusted for seasonality
• Previous years Usage adjusted to an average year based on
10 year rolling Heating Degree Day Average
• Price based on existing pricing for electric and gas and
existing contract pricing for oil
• There is no crystal ball – depends on the severity of the
winter
• New Middle School is still unknown relative to usage for
Heat and Electric
• Old MS was oil, New MS is natural gas
Heating Degree Days
Year
Total
Average
2004-2005
5909
2005-2006
5358
2006-2007
5368
2007-2008
5379
2008-2009
5702
2009-2010
5135
2010-2011
5587
2011-2012
4436
2012-2013
5375
2013-2014
5878
5472.75*
* Removed the High and Low from
the average
Heating is the primary driver for gas, oil and electric costs. Primary fuels
are combusted while pumps, circulators, and blowers distribute the heat.
Energy Budget
Natural Gas
Natural Gas Usage Trend
FY 09 - FY 14 Actual
FY 15 - FY 16 Budget
$371,485
300,000
$400,000
$346,377
$350,000
250,000
$278,864
$300,000
200,000
$250,000
$211,360
Therms 150,000
$178,825
$226,032
$258,761
$200,000 Costs
$215,063
$150,000
100,000
$100,000
50,000
$50,000
0
$0
FY 09
FY 10
FY 11
FY 12
Therms
FY 13
FY14
FY 15
FY16
Cost
New MS converts to natural gas In FY 15
Energy Budget
Oil
Oil Usage and Cost Trend
FY 09 - FY 14 Actual
FY 15 and 16 Budget
80,000
$300,000
$262,891
70,000
$250,000
$219,889
60,000
50,000
$200,000
$141,974
$140,110
$204,771
$129,992
40,000
$150,000
$155,439
30,000
$100,000
20,000
$105,940
$50,000
10,000
0
$0
FY 09
FY 10
FY 11
FY 12
FY 13
Gallons
FY14
FY 15
Cost
New MS - Gas Heat FY 15
FY16
Electric Budget
Electricity KWH Usage and Cost
Actual FY 09 - FY 14
Budget FY 15 and FY16
5,500,000
800,000
$756,663
5,000,000
$739,767
750,000
700,000
4,500,000
650,000
4,000,000
$587,569
$584,477
3,500,000
$593,158
600,000
$593,627
KWH
550,000 Cost
3,000,000
$542,236
$525,782
500,000
2,500,000
450,000
2,000,000
400,000
1,500,000
350,000
1,000,000
300,000
FY 09
FY 10
FY 11
FY 12
FY 13
KWH
FY14
FY 15
Cost
New MS built to current day code
FY 16
Capital Projects
• Notable Items in FY 16
– High School Hot Water Boiler
– East School Erosion Control and Field
Development
– HS Weight Room Expansion
– Increased Cost for Foster Shed Painting
– Boiler Issues at the High School
– High School Cafeteria Modifications
– Business Office Automation
Capital Projects
• Continuing from FY 15 (not all inclusive)
– Converting Fire Call Boxes at all locations
– Technology Plan Costs as adjusted for SBC funding
of Chromebooks
– Food Service Equipment for additional schools
– Feasibility Studies for Foster and PRS Accelerated
Repair for Windows
– Phone System for High School and Foster
– Special Ed Van Replacements
Capital Projects
• Funded from FY 14 Operating Budget
– Kitchen Equipment for HS and PRS
– Structural Repairs for Foster Shed
• Pushed Out, Reduced, Not Included
– High School EMS
• Upgrade as we go – Reduced to annual installments
– Building 179 Renovations
• Still waiting on Town wide solution
• Added Money for Building 12 Repairs pending solution
– Depot Paving, Garage Doors, Etc.
• These are below the School Department’s total
• Not included in the request
Capital Equipment
Notable
Instructional Equipment
•
•
•
•
Music Equipment
Wrestling Mats
Weight Room Equipment
Health Equipment
– Audio Meters
– Vision Testing
Notable
Maintenance Equipment
•
•
•
•
Tractor Cab for HS
Small Tractor East
New Floor Scrubber
Washer Dryer – South
– Cuts down on towels, mops,
etc.
• Snow Blower for Bldg. 179
– Also as backup for District
Discussion