Transcript Jurisdiction Name/Date - Office of the MN Secretary of State

HEALTH CARE FACILITY
(HCF)
ELECTION JUDGE TRAINING
J URISDICTION N AME /D ATE
Training Overview
 Health Care Facility Judge Training
Requirements
 Definition of Health Care Facility (HCF)
 Health Care Facility Outreach Procedures
 HCF Election Judge Responsibilities
Training Requirements

Election Judge
Certification
•
•
County Auditor or
Municipal Clerk trains
and certifies
Certification: 2 hour
training course every
2 years
• HCF Election Judge
Certification
•
•
•
County Auditor or
Municipal Clerk trains
and certifies
Certification: 1 hour of
training beyond
Election Judge
Certificate
Training is repeated
every 2 years
HCF Outreach vs HCF Agent Delivery
 HCF Outreach: Patients are permanent
residents of the HCF and will use Absentee
Ballot (AB) voting
 HCF Agent Delivery: Temporary residents in
a health care facility who do not have
permanent residence in the precinct will
need to use HCF agent delivery
HCF Outreach
 It is the clerk’s responsibility to initiate
outreach to all licensed health care facilities
 HCF Election Judges will help voters with
the absentee ballots, absentee applications,
and voter registration
Definition of Health Care Facility
(HCF)
 M.S. 203B.01 Subd 4. “Health Care Facility”
means a licensed hospital, sanitarium, or
other institution as defined in section MS
144.50 Subd. 2, or a nursing home licensed
to serve adults under section MS 144A.02
•
[List HCFs in your county or municipality]
HCF Outreach Procedures
 Your role as HCF Election Judge is very
important!
•
Ensure access for eligible voters by outreach to
voters in HCF
• Protect integrity and accuracy of the elections
process by helping voters complete ballots
• Assure privacy of voters through the outreach
procedures
HCF Election Judge Responsibilities
 Deliver Applications / Register Voters and/or
Deliver Ballots to the HCF
 At least 2 HCF Judges (from different party
affiliations)
 Ride together in the same vehicle
 Check the room setup at the HCF, and make
changes if necessary to ensure privacy and
voter flow
HCF Election Judge Responsibilities
Cont.
 Determine who needs to register
• Check list of registered voters
 Register Residents
• Help eligible residents fill out VR Cards just as
they would if it was Election Day Registration
HCF Election Judge Responsibilities
Cont.
 Take AB Applications
• Voter’s name and residential address
• Which election
• Voter’s signature
• Date voter signed application
• Voter’s date of birth
o
Helps us to make sure we have the right voter
information in system
HCF Election Judge Responsibilities
Cont.
 Deliver Ballots
• Two Judges from different party affiliations
• Help residents fill out ballots (See “Help”
definition)
o
Voters may use the AutoMARK to assist them with
voting their ballot
 Deposit return envelopes containing the
marked absentee ballots in a sealed
container
HCF Election Judge Responsibilities
Cont.
 Record incidents or suggestions
 Two judges return the ballots and other
election materials to the clerk on the same
day that they are delivered and marked.
Practice Scenarios
 You are working with Burl Jenkins on filling
out a VR Registration Application, and he is
unable to sign his name, what do you do?
Practice Scenarios
 John Higgins is not a registered voter, and
doesn’t have a proof of residency is there a
way John can register?
Practice Scenarios
 Virginia Mayer is a voter at X HCF; she is
unable to fill out the ballot by herself. What
do you do?
Practice Scenarios
 Kenny Wilson was filling out the ballot, you
check on Kenny and notice he is asleep
(and only half done.) What do you do?
Practice Scenarios
 The voter you are working with has a
guardian, can they still vote? Is there
anything they have to do differently?
Practice Scenarios
 Rudolpho Martinez is taking a long time to
fill out the ballot. How long should you wait
for a voter to complete the ballot?
Practice Scenarios
 Bill Barker is a temporary resident at the
facility; he doesn’t live in the precinct that
the HCF resides in. What options can you
give Billy for voting?
Activity 2: Yes or No
 There are appropriate and inappropriate
statements you can make while working with
a voter.
 Note “Yes” if you think the statement is
appropriate and “No” if you don’t
Yes or No
 Your son has the power of attorney for you,
would you rather he vote for you?
 Would you like to vote for…
 You remember this politician? She is the one
doing those commercials that…?
 Are you able to understand the instructions?
Yes or No
 Would you like me to read the ballot?
 Do you usually vote Republican or
Democratic?
 You don’t really want your husband to assist
you, do you?
 Do your grandkids go to X School District?
This question involves school funding….
Yes or No
 Would you like me to read this question
again?
 Which of these names do you like best?
 Is this the person that you would like to
assist you with this ballot?
Yes or No
 Would you like help writing on the ballot?
 Do you mind if we fill out the ballot while you
eat lunch?
Activity 3: FAQ
 Challenge your knowledge with the
Frequently Asked Questions
FAQs-HCF
 Who can’t act as an assistant to a voter?
• Voter’s employer, an agent of the employer an
officer or agent of the voter’s union, or a
candidate in that election
 Do you count an AB for someone who has
passed away between when they filled out
their ballot and Election Day?
•

If a voter has passed away before Election Day,
the ballot must be rejected.
FAQs-HCF
 What if someone wanting an AB won’t sign
the envelope, what do you do?
•
Return the ballot as the others, it will be rejected
by the AB Board.
 Can someone pick up an AB for their
spouse, when their spouse is in the HCF?
•
Only as provided by agent delivery.
FAQs-HCF
 Who witnesses the Absentee Ballot?
• Any registered voter in Minnesota, including an
Election Judge. For the purpose of HCF voting,
you should note your witness title as “Election
Judge”, or put your residential address.
 What can’t an HCF Election Judge wear to
HCF Outreach
•
Same as election day, as this is now a polling
place, no campaign materials.
FAQs-HCF
 When there is a large room used in the HCF
for the outreach, how do you maintain
privacy of each voter?
•
Do the best you can to maintain privacy of each
voter.
 What happens when you run out of ballot or
other materials on the HCF outreach day?
•
Call the Auditor’s Office at (###) ###-####