Doing Business With the U of I

Facilities and Services Construction Division

Overview of Construction Programs and Contracting Processes Gary Biehl, Assoc. Director. Project Coordination and Quality Assurance & LaTonya Webb, Contracts Specialist

Presentation Outline

• • • Introduction to the Department of Facilities and Services (www.fs.uiuc.edu) Description of Construction Programs/Contracting Process • Contractor Services • • Job Order Contracting Capital Projects Questions & Answers

Facilities & Services

• Organizational Chart • Departmental Overview

Construction Programs and Contracting Processes

• Contractor Services Request System • Job Order Contracting • Capital Projects

Job Order Contracting

• • • • • • A JOC is a competitively bid, indefinite quantity Contract. has established unit prices. Job Order are issued against the Contract.

Owner provides a definition of work scope and/or scope documents Contractor furnishes all management, documentation, design and incidental drawings, as required, labor, materials, supplies, parts (to include system components), transportation, equipment and supervision needed to perform the Work as required.

Capital Projects

• • • • • • • Over $250,000 Most Require Engineering Must Be Competitively Bid Bonding Required Pre-qualification Required UIUC Project Management Required Managed Using Web-based System PRZM

Contractor Services Request System (CSRS)

The Contractor Service Request System (CSRS), created by Facilities and Services, is an electronic, web based method of purchasing construction services on the UIUC campus. It was developed to better manage small projects whose values where below the State of Illinois construction bidding limit, currently $36,600.

CSRS RFP Process and Required Information

• • • • RFP PROCESS Typically Advertised in May on the Higher Education Procurement Bulletin Website at http://www.procure.stateuniv.state.il.us/ Proposals due in June Proposals review and ranked by committee Contractors put on list by July 1

CSRS Proposal Required Information

• • • • • • • • • IDHR # (For more information, contact IDHR, Public Contracts Unit, Suite 5-100m 100 West Randolph Street, Chicago, IL 60601 or Call (312) 814-2431 or see the following Web Site: http://www.state.il.us/cms/ . TIN (IRS Form SS 5)/FEIN (IRS Form SS 4)/Social Security Number Pay prevailing wage rate http://www.state.il.us/agency/idol/rates/rates.HTM

Insurance # of years in business Financial solvency Expertise Financial/business information (previous receipts/key employees) MAFBE Certification (optional) – CMS Business Enterprise Program http://www.state.il.us/cms/1_selling/bepprgm.htm

CSRS Evaluation Criteria

• • • • • • The RFP sought to establish a list of readily available contractors, pre-approved to do work on campus. The following list of qualification criteria was basis for evaluation of the proposals: • Strong track record for providing the type of services proposed • Ability to perform requested services • Equipment and facilities currently available to perform the requested services Favorable recommendations from references Understanding the University and its environment Adequacy of financial resources Compliance with RFP specifications Pricing

CSCS Continued

• Divisions of Work – Asbestos Abatement General Contractor Janitorial Pipefitters Telecommunications Electrical Glass Paint/Plaster Roofing Temperature Control Flooring Insulation Plumbing Sheet metal • • No guaranteed minimum or maximum award Bid hourly rate

CSRS Workflow Process

• • • • • Department identifies scope of work to be accomplished Requests a bid from contractor(s) on the list Bid submitted/reviewed/accepted Purchase order requested/issued Work performed

CSRS Statistics

Project Volume Through System Pre-Approved Contractors Contractors Assigned Projects Number of Projects Processed Number of Users in System Range of Project Cost FY03 Approx. $1.6M 28 19 Approx. 360 51 FY04 $1.6M 28 18 Approx. 347 50 $200 - $32,500 $120 - $30,000 Percentage of Projects requested by F&S Largest User percentage of Projects 51% 23% 42% 20% FY05 $1.8M 31 25 450 55 $66 - $35,319 28% 28%

Questions and Answers

For more information call the Construction Division at 333-1234