Transcript Slide 1

OAKS Online Overview
2009 - 2010
New Features for 2009-10
Features and Enhancements will be implemented by October 2009
• Common Login System
• User Management System (UMS)
– Ability to restrict specific students from testing
• Test Delivery System (TDS)
– Enhancements to TA and Student Interfaces
– Enhancements to Participation Reports
• Online Assessment Reports (OARS)
– Changes to Online Score Report
– Enhancements to Dashboard Graphs
Note: Some images in this presentation are preliminary; actual cosmetic look is not final.
Common Login System
• Centralized login for instant access to multiple OAKS systems
– Via OAKS portal (www.oaks.k12.or.us)
– User is automatically logged in to all systems
 TA Interface
 TDS Reports
 Online Assessment Reporting System
 User Management System (UMS)
 Training Site
– Easily navigate between OAKS systems
Site Dedicated to OAKS Online
OAKS Online Portal
• www.oaks.k12.or.us
• Centralized Login System for Administrators New
• Resources organized by user type
• OAKS Online News and Announcements
• Download Secure Browsers (installation
instructions and FAQs)
• Access Practice Tests
• Provide feedback to the Help Desk
User Management System (UMS)
Add New User or Modify Existing Users
Users may be added or updated by uploading a .csv file or
entering information in fields on the website.
Reminder: All 2008-09 users (except DSA & DTSA) were
deleted from UMS and must be re-added for the 2009-10
school year (*after September 4)
Set Student Test Settings and Accommodations
Assign default test language, print size, and other accommodations
for individual students through UMS.
• Batch upload (multiple students)
• Web form (single student)
A student’s default settings can be modified by the TA on a test-by-test basis through the TA Interface.
UMS: Restrict Student Access
Restriction Feature
– Ability to restrict student test access
• Restrictions are done on a test-by-test basis
• Prevent student with test improprieties from testing
– Student Interface
• A student’s test selection screen will indicate if they
are restricted from taking a test (subject)
– Access to restriction tool is controlled by
administrator’s user role and school/district
• DSA, DTSA can restrict students within their district
• TT, TA, STC can restrict students within their school
• Removing a restriction follows the same rules and
steps
– Search for restricted students within a
school/district
Test Administrator Interface Enhancements
•
•
•
•
Student Test Opportunity indicated on TA Interface
Sort students by Test Grade OR Test Subject
Approve students in multiple subjects in the same session
Ability to view a student’s test progress for “paused” tests
• New Alert Messages
– Created by ODE specifically for Test
Administrators
– TA acknowledgement is required for each
alert message
TA Interface: Creating Test Sessions
• Create sessions prior to testing
• Sessions can span one or more days
• Sessions may include multiple grades/
subjects
• Sort by Test Grade OR Test Subject New!
• Ability to create ELPA test sessions New!
Upon TA login:
•
•
•
•
All current sessions are automatically reopened (students will still require approval)
Past sessions may be reopened for additional testing
May administer multiple test sessions simultaneously
Track progress of students currently testing across all open sessions via the “All Sessions” tab
Targeted Up students need to test in a session containing the targeted up grade level (i.e., a 5th grader
targeting up would have to test in a session containing the 6th grade test).
Approving Students by Test/Session
Coming Soon
• Approve Students in Multiple Subjects in the Same Session
– Multiple subjects within a session appear on the same approval screen
– Opportunity number for each student’s test is clearly indicated
• Color-coded by opportunity
Session Information
TA Workbook
• Displays Session (high-level details)
– Current Sessions
– Past Sessions
– Future Sessions
• “Details” displays all test history for
that session
• “Manage” navigates to that session
Manage Sessions
• Monitor student test activity for current day in Active Sessions
• Ability to pause/resume individual student tests or all tests in a session
• Automatic or manual screen refresh
• Tests started in one session can be continued in another
• Approve student requests for printed passages
Always use the LOG OUT button (Do NOT simply close the browser to exit)
Student Information
• [Go] to Details from Current
Sessions or Manage
Sessions tab to view all
student testing activity for
that session (including past
tests)
• Students appear in session
in which they complete the
test
• Shows returning students,
testing progress/status, in
review, complete (score)
• Student information can be
sorted by any field
• Student progress is displayed
for paused tests New!
Student test activity information is now located in session in which student complete their test and is
available to the TA for that session.
Student Lookup
This student lookup tool is available in Participation Reports, UMS and TA Interface.
•
•
•
•
You may search by SSID (searching by partial SSID is not permitted)
Results display student record information (Grade, Name, Resident District, etc.)
Feature searches all students in the state
If an SSID record is updated in the ODE web site, it may take up to two business days for that student’s
information to appear or be updated in OAKS Online
Search by Name Coming Soon!
• Use UMS to search for students by name
1
Secure Browsers
2
3
1.
2.
3.
4.
Minimum system and browser requirements for OAKS student testing
Error message displayed when local internet connection is disrupted (prevents “hanging” tests and white
screens with no options)
Portal contains download instructions for each browser and recommendations for network installation
New logo to differentiate from previous years’ secure browsers
Note: 2009-10 marks the end-of-life for Mac 9, Windows 98, Windows 2000, and Windows ME support
Note: Force Quit commands are available from your Regional ESD Helpdesk.
Student Login
Login Process
1. Log in using First Name, SSID, Session ID
2. Confirm identity – “Is This You?” screen
– First Name (same as in SSID upload), Enrolled Grade,
DOB, School, SSID
3. Select Test
– If logging into a math session, will only see math tests
– If logging into multiple subject session, will see
multiple subject tests
4. TA Approval required to start test
5. Confirm test -- “Is this your test?” screen
3
1/3
4
2
1
5
Student Tools
• Student Tools for 2009-10
– Persistent Tools
New!
• Highlighting, strikethrough, and zoom tools are maintained when the student
navigates to a different test screen (actions are not maintained on paused tests).
– TA approved passage printing
– Keyboard navigation from start to finish of student testing
– Ability to comment on questions at the item-level
– Item-level ability to mark for review
– Drop down menu for navigation
– Periodic table and Math Reference sheet
Passage Printing
1. Student clicks print icon next to item and pop up message appears
2. Alert appears on TA screen indicating unresolved print requests
4
3. Print request approval/denial window and instructions. Passage text is
hidden from TA
4. Print dialogue box appears after TA clicks on “Print and Close”
1
3
2
For security, passages are not saved locally on the TA machine and printing failures that occur after TA
clicks “Print and Close” require student to resubmit request.
1
Printed Passages
2
3
1. Header appears on each page with name and SSID
2. Bookend cover sheets with Name and FERPA warning
3. Printed passages contain title and copyright information
Test Expiration and Timeout Rules
• Test Expiration
 Tests expire after 45 calendar days (from start)
 Next test opportunity is available the next day
• Test Timeouts
 Student tests time out after 20 minutes of inactivity*
* The timeout rule will be extended to 40 minutes for students with passage print requests New!
 A test session will time out after 20 minutes of no TA or student
activity
Student Score Report
Students receive a score report immediately after submitting their test*
*for available test subjects
Practice Tests
3
1. Public access: May be taken independently
(as “Guest”) or as part of a group with TA
2. Select test: Test takers select test, grade
level, subject, language and print size
3. Unscored: Practice tests are adaptive and
not scored
2
1
TA Training Site (Available September 14)
• Available to TAs only
• Become familiar with TA and Student Interfaces
• Accessible from the OAKS portal
• Mirrored after Operational Test
- Tests will not expire
- No time delay between tests
- 1,000 opportunities
- Score will be suppressed
• TAs use the Training Site’s TA Interface to create
sessions for student practice tests (optional)
User Reports – Participation Report
1. Link to Participation Reports
from Portal
2. Apply Filters
•
•
•
•
•
•
New!
By Grade
By Subject
By Opportunity
By Expiration
By Completed Tests
By Status
3. New Features on a Participation Report
• Session ID
• TA Name
• Student Progress on a test (ex: 6/40)
Assessment Reports: Adding a Roster
1. From the portal, click “OAKS Online
Assessment Results Reports”
1
3. Click “Manage my student rosters” on the
“Select a Test Grade and Subject” page
3
4. From the “Manage My Rosters” page, select the following from
each of the drop-down lists:
2. Log in with your authorized user account
2
• Current school
year (2009-10)
• Your district
• Your school
• “Add Roster”
4
Assessment Reports: Adding a Roster (cont’d)
From the “Add Rosters” page:
1.
Enter a Roster ID (unique) and Roster
Name (any name)
2.
Select a teacher to associate with this
roster
3.
Select a subject to associate with this
roster
4.
Select the grade(s) you want to obtain a
listing of students from
5.
Select available students to move into this
roster and click the >> button. The
students selected will appear in the righthand box.
6.
Click [Save].
1
2
3
4
5
6
Assessment Reports: Online Score Report
Additional information:
• Shows average scale scores at this time
last year on online score reports and
dashboard
• Shows scale scores for score reporting
categories
• Please remember that the only source for
official scores is Student Centered Staging.
Information from online reports may only
be shared as preliminary information.
Assessment Reports: Longitudinal Reports
Tracking by Individual Students
“How much is an individual student’s test score increasing from year to year?”
Assessment Reports: Longitudinal Reports
Tracking by Cohort or Cross-Section
“Are students scoring higher this year
than last year?”
Assessment Reports: Overview of Changes
• Online Score Report: Features and Changes
–
–
–
–
–
Fixed table header
Two new columns
Minor column text changes
New achievement level symbols
Opportunity Reporting: See scores from all taken test
opportunities
• Dashboard Graphs
– Cosmetic and text enhancements
Online Score Report: Fixed Header
•
•
For easy comparison, the table will now only have one header instead of two.
The category header, along with the state and district aggregates, will be fixed at
the top of the table whenever the user scrolls vertically on the screen.
Note: All images in this presentation are preliminary; actual cosmetic look is not final.
Online Score Report: 2 New Columns
% Meets and Exceeds (default new column):
Percentage sum of students from “% Meets” and “% Exceeds” columns.
Meets and Exceeds Student Count (optional; display via [Show/Hide Column] feature):
Total count of students from “Meets Student Count” and “Exceeds Student Count” columns.
Note: All images in this presentation are preliminary; actual cosmetic look is not final.
Online Score Report: Default View
Table Text Changes
• Current Column Names
– Scale Score at This Time Last
Year
– Total Count (Student Count) At
This Time Last Year
– Current Year Scale Score
– Total Count (Student Count)
• Modified Column Names
– Average Scale Score at This Time
Last Year
– Total Student Count At This Time
Last Year
– Current Year Average Scale Score
– Total Student Count
Note: All images in this presentation are preliminary; actual cosmetic look is not final.
Online Score Report: Roster Level
Table Text Changes
• Current Column Names
– SEM
– Ach. Level
• Modified Column Names
– Total Test SEM
– Total Test Ach. Level
Note: All images in this presentation are preliminary; actual cosmetic look is not final.
Achievement Level Symbols
• Text codes will appear
as default:
– Codes will be same as
those in Excel:
•
•
•
•
DN = Does Not Yet Meet
NM = Nearly Meets
M = Meets
E = Exceeds
• “Donut” symbols will
still be available; click
[Toggle] to activate.
Note: All images in this presentation are preliminary; actual cosmetic look is not final.
Opportunity Reporting
• View highest overall scale score for each
student (default)
• New:
View all test
opportunities taken
by each student
• Exporting data:
Current view will be
exported to Excel
Note: All images in this presentation are preliminary; actual cosmetic look is not final.
Opportunity Reporting:
Viewing All Test Opportunities Taken
Click to return
to default view
See all three test
opportunities for
Thomas. Starred (*)
opportunity indicates
highest scale score
achieved.
Note: All images in this presentation are preliminary; actual cosmetic look is not final.
Opportunity Reporting:
Student Graphs
• The graph and score
reporting category data
displayed will be for the
specific opportunity
selected from the Roster
level report.
• Can change opportunity
graph by clicking on link
at bottom.
Currently viewing
Note: All images in this presentation are preliminary; actual cosmetic look is not final.
Dashboard Graphs
• The subject name will have
the word “Overall” after it.
• The reporting strands will
have a header of their own.
This header will read
“<Subject Name> Strands”
• Tooltips will provide
additional information.
• Each subject will have its
own color pattern.
Note: All images in this presentation are preliminary; actual cosmetic look is not final.
OAKS Online Help Desk
• Need Assistance?
 Contact your Regional ESD Partner
(http://www.ode.state.or.us/wma/teachlearn/testing/oaks/esdpartners0910.pdf)
For technical assistance, contact the AIR Help Desk
 Support is available throughout Oregon’s testing window,
7 a.m. to 5 p.m. (PST), except for most federal holidays.
o [email protected]
o 1-866-509-OAKS (6257)