Transcript Everyday Lives……. - Welcome to HCSIS

Demographics & Provider/Consumer
Relationships in HCSIS
June 18, 2002
Pennsylvania Office of Mental Retardation
Presentation Overview-What’s in it and who should
see it
This package is intended to provide you with information regarding:
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OMR and the HCSIS Project Team’s understanding of the problems that
users have been experiencing related to Individual and Provider
Demographics
OMR’s next steps (changes to HCSIS or clarification of the use of the
system)
The County and BSU’s role in making these changes work
The dates when HCSIS changes will go into effect
Who should receive a copy of this package?
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County Administrators
County MH/MR Directors
People in your county with the following HCSIS roles:
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Data Clearance and Addition
Data Maintenance and Validation
County Transformation Managers
OMR Regional Program Managers
OMR Regional Transformation Coordinators
Pennsylvania Office of Mental Retardation
Consumer Provider Relationship (CPR Screen)
You are experiencing…
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Difficulty resolving provider-entered consumers because there are multiple listings
of the same provider name when you try to create a consumer-provider site
relationship
Confusion about the Service Type dropdown box that originally contained choices
of residential or non-residential and was changed to the P/FDS service definitions
Invalidated consumer-provider relationships
OMR will…
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Change the CPR screen to capture the Consumer –Provider relationship rather
than the Consumer-Provider-Site relationship
Automatically associate all consumers who are associated with a provider site to
the provider.
Remove the Service Type dropdown box from the CPR screen
Remove the Setting Size dropdown box from the CPR screen because it will be
redundant with a living arrangement dropdown box that will be on future screens
County needs to…
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Continue resolving provider entered consumers by associating them with the
correct provider (counties must know the legal name of the provider as it was
submitted in HCSIS which may be different from the name they currently use)
Impacts
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Providers will have the ability to eliminate sites without invalidating the consumerprovider relationship
Counties will not need to associate a consumer with a provider site, only with the
correct provider
Changes to HCSIS in effect June 27, 2002
Pennsylvania Office of Mental Retardation
Clearance
You are experiencing…
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Difficulty locating individuals in HCSIS when performing clearance
OMR will…
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Make an additional 15,000+ individual demographic records available
that were converted into HCSIS from IM4Q
Enhance the “behind the scenes” search criteria used to return more
possible matches
County needs to…
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Continue performing clearances using the broadest search criteria
possible to find matches (i.e. last name)
Impacts
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Counties should be able to locate individuals more easily in HCSIS
Changes to HCSIS in effect June 27, 2002
Pennsylvania Office of Mental Retardation
MA Identification Numbers
You are experiencing…
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Several consumer records do not include an MA ID number
OMR will…
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Create a program to download MA ID numbers from CIS to automatically
populate the missing information
County needs to…
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Review post-download data “clean-up” the records of people that CIS did
not show a match for
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Review demographic data for individual
Contact individual as necessary to gather information
Impacts
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MA ID will be available for more consumer in HCSIS
Changes to HCSIS in effect June 27, 2002
Pennsylvania Office of Mental Retardation
Consumer Addresses
You are experiencing…
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Missing individual address information
Individuals residence address sometimes appears in the provider
address line
Provider addresses sometimes appear in the individual’s address line
OMR will…
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Re-convert CRF data to reassign the address line for records that have
not been updated by county staff
County needs to…
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Validate consumer addresses and correct where necessary once the
conversion is complete
Impacts
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All the consumer addresses that counties validated during the initial CRF
conversion will now be converted into HCSIS
Changes to HCSIS in effect July 31, 2002
Pennsylvania Office of Mental Retardation
What is going to happen with Phase 2.0?
Pilot Counties:
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Pilot Counties will begin using all Phase 2.0 functionality
including:
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Registration (includes PUNS & IER)
Individual Support Plan
Supports Coordination
All Counties:
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All counties will see the new HCSIS “look and feel”
All counties will notice some changes to existing screens
that will not significantly impact current system
functionality (a separate presentation will be available for
users that details changes that can be expected.)
Pennsylvania Office of Mental Retardation