Transcript Working with students: ETD templates and other support

Working with Students:
ETD Templates and Other Support Services
Christine Jewell
University of Waterloo
[email protected]
Canadian ETD and Open Repositories Workshop
Carleton University
May 10 - 11, 2010
University of Waterloo Etheses Team:
Overview
• Collaborations began in 1996
– Library
– Graduate Studies Office (GSO)
– Information Systems & Technology (IST)
• Current team communications
– Phone calls, email
– Face to face twice a year
Waterloo Etheses Project :
Background
• Electronic submission
– Optional from 1999
– Required from 2006
• Open access
– From 1999, all electronically submitted theses
– From 2007, 1 year embargo for patent pending
– From 2009, 4 month embargo as requested
Service Goals
• Provide excellent support services
– Team members from each area contribute
• Strong channels of communication
– Reach out
• Understand needs and concerns
• Provide regular courses and information sessions
– Respond
• Offer solutions and explanations
• Adapt our system
• Review thesis regulations
Types of Support
• Course : “Submitting Your Thesis Online”
– Monthly
• Individual support as needed
– Team members refer and collaborate
• Information sessions
– As needed
– On request
Course Content
• Related courses
– Creating theses in Word, LaTeX, equations
• Images, multi-media
– Resolution
– Supplementary files
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Conversion to PDF
Submission process demo
Advantages for authors, researchers
Storage, preservation, and access
Copyright
Open access
UWSpace demo
Individual Support:
Sample Questions
• Is written permission always required when including
copyrighted materials?
• Can a thesis consist solely of previously published articles?
• Can open access be delayed?
• Is a bound copy for the academic department necessary?
• Does this content need to be cited, and if so, how should it
be cited?
• How can artistic components such as foldout pages be
incorporated?
Conclusion
• Resources for the students
– Detailed instructions
– Thesis regulations
– Thesis template for Word, LaTeX
• Resources for colleagues
– Visit our webpages
– Use what you find useful
– Contact us with questions
• Waterloo Etheses Project Homepage
http://www.lib.uwaterloo.ca/ETD/
• Project Team
http://www.lib.uwaterloo.ca/ETD/team.html
• Course notes: Submitting Your Thesis Online
http://ist.uwaterloo.ca/ew/ethesis/ethesis.html
• Detailed Instructions: Submitting your Thesis Online
http://ist.uwaterloo.ca/ew/ethesis/uploading-new.html
• Techniques for Managing Theses Using Microsoft Word 2007
http://ist.uwaterloo.ca/ew/thesis/ThesisCourse/WordTheses.html
• LaTeX -- A Good Choice for Electronic Thesis Creation
http://ist.uwaterloo.ca/ew/ethesis/latex.html