Transcript Slide 1
Guidelines for Using
the Services Voucher*
*formerly known as the Payroll Voucher
Tippie College Admin Support Committee
Tuesday, November 11, 2008
Presenters: Katie Villhauer, Payroll
Marianne Stratton, Payroll
Effective 7/7/2008…
Payroll Voucher replaced with the Services Voucher
located in the Accounts Payable e-ProVoucher system.
Exceptions - following types of payment requests will
continue to be processed using the Payroll Voucher eform until programming is complete.
http://www.uiowa.edu/hr/payroll/forms/index.html
-Payments of $5000 and up
-Payments to individuals who do not have or do not provide
either an SSN or an ITIN.
Services Voucher
http://www.uiowa.edu/hr/payroll/contractors/index.html
Use a Services Voucher
to pay someone:
personally for a service provided,
who is using a Social Security number,
who is not employed by or associated with the
University of Iowa,
who may be working under a consultant or
contractual agreement,
who is an Independent Contractor.
An Independent Contractor :
does not provide services similar to what employees
are doing on campus
is not employed by the University of Iowa
is not a recent employee of the University
is not a student of the University
is not a State of Iowa employee
Independent Contractor?
see IRS Publication 1779 at www.irs.gov
Behavioral control
Financial control
Relationship of the parties
payments do not have State, Fed or FICA taxes held
important to classify correctly!
1099 reporting vs W-2 reporting
Recent changes in IRS approach to Independent
Contractors
please contact Payroll Office anytime with questions
Completing the Services Voucher
name, address and SSN of the person providing service
payments are made directly to the individual providing the service,
not to a third party
complete citizenship information
specific information about the service provided
IACT in the 6000 series
Services Voucher will default IACT based on payment type selected
payments of $5000:
- Complete the Payroll Voucher
- May require written Professional Services Agreement (PSA)
please contact Purchasing Department for information
Which form?
If the person is an Independent Contractor,
use the Services Voucher
Exceptions - following types of payment requests will continue to be processed using
the Payroll Voucher e-form until programming is complete.
-Payments over $5000
-Payments to individuals who do not have or do not provide
either an SSN or an ITIN.
Conflict of Interest Policy
http://www.uiowa.edu/~purchase/purchase/P_vendors/conflict_of_interest.htm
Which form?
If the person is doing work similar to what
employees are doing on campus, (ie: instructing,
office work, etc.) they should be employed. Use an
Appointment Form in the HR Transaction System.
If the person is a current or recent employee, use
either a Special Compensation Form or an
Appointment Form.
If the person works for another State of Iowa
office, use the Non-Services Voucher to pay the
employing office directly.
Payments to non-US citizens or
nonresident of US territories
if the payee is not a U.S. citizen or a resident of U.S.
territories, federal tax will be withheld
requirements affecting nonresident aliens coming to the U.S.
in order to participate in academic activities when an
honorarium may be awarded can vary
please contact Pat Meskimen 335-2383,
Xuefen Zhen 353-2460 , or Katie Villhauer 335-2380
with questions about these rules
[email protected]
Office responsibilities
department creates the payment request, providing all
necessary information
Payroll Office audits all Services Vouchers and Payroll
Vouchers for potential employment situations
if necessary, Office of the General Counsel for review
Accounts Payable creates check or processes direct deposit
and issues 1099-MISC income form at year end for payments
over $600
Resources
HR/Data Access/Reports
to check for employment status
https://hris.uiowa.edu/portal/menu.php?tab=
AP-PO PeopleSoft
to check payment status
www.irs.gov
publication 1779
HR Unit Rep
Payroll Office
Marianne Stratton 335-2420
Katie Villhauer 335-2380
Resources
HR Data Access Reports
Resources
AP-PO PeopleSoft
Resources
www.irs.gov
Questions?
Thank you for attending!