Transcript Slide 1

Guidelines for Using
the Services Voucher*
*formerly known as the Payroll Voucher
Tippie College Admin Support Committee
Tuesday, November 11, 2008
Presenters: Katie Villhauer, Payroll
Marianne Stratton, Payroll
Effective 7/7/2008…

Payroll Voucher replaced with the Services Voucher
located in the Accounts Payable e-ProVoucher system.
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Exceptions - following types of payment requests will
continue to be processed using the Payroll Voucher eform until programming is complete.
http://www.uiowa.edu/hr/payroll/forms/index.html
-Payments of $5000 and up
-Payments to individuals who do not have or do not provide
either an SSN or an ITIN.
Services Voucher
http://www.uiowa.edu/hr/payroll/contractors/index.html
Use a Services Voucher
to pay someone:
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personally for a service provided,
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who is using a Social Security number,
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who is not employed by or associated with the
University of Iowa,
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who may be working under a consultant or
contractual agreement,
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who is an Independent Contractor.
An Independent Contractor :
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does not provide services similar to what employees
are doing on campus
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is not employed by the University of Iowa
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is not a recent employee of the University
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is not a student of the University
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is not a State of Iowa employee
Independent Contractor?
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see IRS Publication 1779 at www.irs.gov
Behavioral control
Financial control
Relationship of the parties
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payments do not have State, Fed or FICA taxes held
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important to classify correctly!
1099 reporting vs W-2 reporting
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Recent changes in IRS approach to Independent
Contractors
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please contact Payroll Office anytime with questions
Completing the Services Voucher
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name, address and SSN of the person providing service
payments are made directly to the individual providing the service,
not to a third party
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complete citizenship information
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specific information about the service provided
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IACT in the 6000 series
Services Voucher will default IACT based on payment type selected
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payments of $5000:
- Complete the Payroll Voucher
- May require written Professional Services Agreement (PSA)
please contact Purchasing Department for information
Which form?

If the person is an Independent Contractor,
use the Services Voucher
Exceptions - following types of payment requests will continue to be processed using
the Payroll Voucher e-form until programming is complete.
-Payments over $5000
-Payments to individuals who do not have or do not provide
either an SSN or an ITIN.

Conflict of Interest Policy
http://www.uiowa.edu/~purchase/purchase/P_vendors/conflict_of_interest.htm
Which form?
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If the person is doing work similar to what
employees are doing on campus, (ie: instructing,
office work, etc.) they should be employed. Use an
Appointment Form in the HR Transaction System.
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If the person is a current or recent employee, use
either a Special Compensation Form or an
Appointment Form.
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If the person works for another State of Iowa
office, use the Non-Services Voucher to pay the
employing office directly.
Payments to non-US citizens or
nonresident of US territories
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if the payee is not a U.S. citizen or a resident of U.S.
territories, federal tax will be withheld
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requirements affecting nonresident aliens coming to the U.S.
in order to participate in academic activities when an
honorarium may be awarded can vary
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please contact Pat Meskimen 335-2383,
Xuefen Zhen 353-2460 , or Katie Villhauer 335-2380
with questions about these rules
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[email protected]
Office responsibilities
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department creates the payment request, providing all
necessary information
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Payroll Office audits all Services Vouchers and Payroll
Vouchers for potential employment situations
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if necessary, Office of the General Counsel for review
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Accounts Payable creates check or processes direct deposit
and issues 1099-MISC income form at year end for payments
over $600
Resources
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HR/Data Access/Reports
to check for employment status
https://hris.uiowa.edu/portal/menu.php?tab=
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AP-PO PeopleSoft
to check payment status
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www.irs.gov
publication 1779
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HR Unit Rep
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Payroll Office
Marianne Stratton 335-2420
Katie Villhauer 335-2380
Resources
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HR Data Access Reports
Resources
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AP-PO PeopleSoft
Resources
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www.irs.gov
Questions?
Thank you for attending!