Transcript State Subsidy Overview – The Subsidy Merry-Go

State Subsidy Overview – The
Subsidy Merry-Go-Round
Presented by:
Barbara Mazich
Chief, State Subsidy Section
School Finance Division
Labor, Education and Community Services
Voice: (717) 783-9009
Facsimile: (717) 787-3593
E-mail: [email protected]
2003 Unipay Schedule
Month
January - Unipay
February – Non-Public
February – Unipay
March – Unipay
April – Unipay
May – Unipay
June 1st – Unipay
June – Unipay
July – Unipay
August – Non-Public
August – Unipay
September – Unipay
October – Non-Public
October – Unipay
November – Unipay
December – Unipay
Treasury Payment Date
01/30/2003
01/31/2003
02/27/2003
03/27/2003
04/24/2003
05/29/2003
05/30/2003
06/26/2003
07/31/2003
08/01/2003
08/28/2003
09/25/2003
10/01/2003
10/30/2003
11/28/2003
12/26/2003
2003 Social Security Schedule
Month
January
February
March
April
May
June
July
August
September
October
November
December
Treasury Payment Date
01/02/2003
02/06/2003
03/06/2003
04/03/2003
05/01/2003
06/05/2003
07/03/2003
08/07/2003
09/04/2003
10/02/2003
11/06/2003
12/04/2003
2003 Retirement Schedule
Month
Treasury Payment Date
March
03/18/2003
June
06/16/2003
September
09/16/2003
December
12/16/2003
Monthly Payment Cycle
•
July
Approved Private Schools
Authority Rental and Sinking Funds
Intermediate Unit Operating
School Employees’ Social Security
Special Education
•
August
Approved Private Schools
Authority Rentals and Sinking Funds
Basic Education Funding
Reimbursement of Charter Schools
Intermediate Unit Transportation
Intermediate Unit Special Education
Nonpublic School Services
School Employees’ Social Security
School District Transportation
Vocational Education
•
September
Approved Private Schools
Authority Rentals and Sinking Funds
Licensed Practical Nursing
School Employees’ Social Security
School Employees’ Retirement
Special Education
•
October
Approved Private Schools
Authority Rentals and Sinking Funds
Basic Education Funding
Reimbursement of Charter Schools
Nonpublic School Services
School Employees’ Social Security
School District Transportation
Vocational Education
Monthly Payment Cycle
•
November
Approved Private Schools
Authority Rentals and Sinking Funds
Intermediate Unit Special Education
School Employees’ Social Security
Special Education
•
December
Approved Private Schools
Authority Rentals and Sinking Funds
Basic Education Funding
Reimbursement of Charter Schools
Licensed Practical Nursing
Nonpublic Transportation
School Employees’ Social Security
School Employees’ Retirement
School District Transportation
Vocational Education
•
January
Approved Private Schools
Authority Rentals and Sinking Funds
Intermediate Unit Operating
Intermediate Unit Transportation
School Employees’ Social Security
Special Education
•
February
Approved Private Schools
Authority Rentals and Sinking Funds
Basic Education Funding
Reimbursement of Charter Schools
Nonpublic School Services
School Employees’ Social Security
School Performance Incentives
Technology for Nonpublic Schools
Vocational Education
Monthly Payment Cycle
•
•
March
Approved Private School
Authority Rentals and Sinking Funds
Licensed Practical Nursing
School Employees’ Social Security
School Employees’ Retirement
School District Transportation
Special Education
Vocational Education
April
Approved Private Schools
Authority Rentals and Sinking Funds
Basic Education Funding
Reimbursement of Charter Schools
Payment in Lieu of Taxes
School Employees’ Social Security
Vocational Education
•
May
Approved Private Schools
Authority Rentals and Sinking Funds
Intermediate Unit Transportation
School Employees’ Social Security
•
June 1st
Basic Education Funding
Reimbursement of Charter Schools
Intermediate Unit Special Education
Vocational Education
Monthly Payment Cycle
•
June
Approved Private Schools
Audit Adjustments/Subsidy Revisions
Authority Rentals and Sinking Funds
Charter School Nonpublic Transfers
Charter School Transitional Funding
Homebound Education
Licensed Practical Nursing
Nonpublic Transportation
School Employees’ Social Security
School Employees’ Retirement
School Improvement Grants
School District Special Education
School District Transportation
Tuition for Orphans and Children Placed in Private Homes
How will I receive notification of State
Subsidy Payments?
• Through a Penn*Link letter.
• If not connected to Penn*Link, you will
receive a letter through the mail.
• Through the Financial Accounting
Information (FAI) System.
FAIVB88
Department of Education
PAGE 1
SFD-School Finance Division
07/08/2002
Requested Transfer Date: 07/10/2002
**Attn: Superintendent/Director/Business Manager/Program Coordinator**
**Forward this information immediately to your business office**
**Payments are disbursed individually by the total of each VT Nbr.**
Payee -
Depository -
I am a No Name SD
Unknown Bank NA
AUN: 123456789
ACH NUMBER: 123456789
123 Fern St
BANK ACCT:
123-4567
No Where, PA 16101-2596
SCH
Project
Description
__________
_________________
725
Social Security
VT Nbr
________
22000001
TOTAL:
Payment Amt
REV
______________
____
$57,703.00
7810
School
CFDA
______
$57,703.00
$57,703.00
*Questions concerning payment information should be directed to the
appropriate program office(s). If you have any changes or corrections
to the information concerning your deposit and/or account number
Please call the Division of School Finance at 717-783-9102
Failure to do so may delay transfer of funds.
*Note: It is your responsibility to contact the automated clearing
house coordinator at your bank to verify that the transfer of funds
did occur as listed.
Year
_________
2002-2003
What notification do I receive when a
payment is reduced?
• A Penn*Link letter, also referred to as a
“deduction letter”, is sent every time a
payment is reduced.
February Unipay
***FORWARD THIS INFORMATION TO YOUR BUSINESS OFFICE ***
NO NAME SD
PO BOX 123
NO WHERE, PA 12345-1234
SCHOOL CODE: 1-23-45-567-9
ATTN: SUPERINTENDENT
-----------------------------------The following breakdown is a summary of your 02/28/2002 Basic Education Funding payment and deductions.
The account code information may be used to record the proper entries to your accounting system.
Payment
Amount
----------
Account
Code
------------
$ 555,555.00
Cr 7110
Incarcerated Education Revisions
$
1,000.00
Dr 1441-561
Tuition Transfer
$
3,000.00
Dr 1000-562
PRRI Revision
$
2,000.00
Dr 5130-880
February Basic Education Funding
Less Deductions:
Net Payment Amount
$ 549,555.00
Dr 0101
The above tuition transfer amount may involve several Charter Schools. If you have any questions concerning this deduction or
supporting documentation, please call the Division of Subsidy Data and Administration at (717) 787-5423.
If you have any questions concerning the account code, please call the School Finance Division at (717) 783-9009.
How and When Should Schools Report Bank
Changes?
• Bank Changes should be submitted to the
Comptroller’s Office approximately one
month prior to the requested effective date.
Requests must be in writing, and can be
submitted by completing and faxing a
Banking Information Change Form to (717)
787-3593.
• A form can be obtained from the website
www.pde.state.pa.us/school_acct
Financial Accounting Information (FAI)
System
• User registration request via ePDE Web portal
• ePDE help desk (717) 783-6788.
What information can I obtain on FAI?
• Project Information
• Quarterly Reconciliation of Cash on Hand
• Payment Detail Information (10 years)
• Audit Confirmation Reports
Where do I go for Labor, Education, and Community
Services, Comptroller Office Updates?
To the Website Address: www.pde.state.pa.us
• K-12 Schools
• Finances
• School Accounting