Transcript Bob Roesch Human Resources Director

New Hire Paperwork Completion

Use legal name for all forms
 For address, please use home address
associated with work location, Boulder area
address for Colorado Employees
 Use your hire date when the date is requested
UCAR Policies and Employment
Acknowledgement
This form is used to acknowledge
your receipt of outlined Policies
and Procedures. You will receive
the outlined packet with your new
hire packet on your first day of
work.
How to complete the form:
•Sign first Line
•Print name legibly on second line
•Date on third line
Benefit Enrollment Form
This form is used to complete
the enrollment of benefits that
you are automatically eligible
for.
How to complete the form:
•Fill in demographic information (use
Boulder address or local to your work location)
•Indicate beneficiaries for each benefit
you are eligible for: AD&D and Travel
AD& D insurance
•Sign and date the bottom
(info on benefits see next slide…)
Benefit Enrollment Form
•Basic A D&D coverage*
•Paid for by UCAR
•$50,000 of coverage
•Applicable if accident occurs at
work or on personal time
•Travel A D&D coverage*
•Paid for by UCAR
•$150,000 of coverage
•Applicable if accident occurs on
work travel only
*Both Benefits can have multiple primary and
secondary beneficiaries.
UCAR New Employee – Invitation
to Self Identify
This form is an optional form. We
use the information from this form
when completing surveys and
grants and request employees to
complete.
How to complete the form:
•Select Race/Ethnic Origin
•Select biological designation
•Check any applicable
disability/veteran status
•Sign and date second page
Intellectual Property Agreement
This form is your agreement to
adhere to UCAR’s Intellectual
Property Agreement in accordance
with the Cooperative Agreement with
the National Science Foundation
How to complete the form:
•Fill In last name, first name on page 1
•Sign first line, second page
•Print name legibly on second line,
second page
•Date third line, second page
Continued on next slide
Intellectual Property Agreement
How to complete the form (cont.):
•Read three questions on page three,
answer accordingly
•Give details for any question that
received a yes answer
•Identify previous employer if
applicable
•Sign
•Print name and division legibly
W-4
The W-4 is used for tax purposes
and notifies the UCAR of how many
exemptions you wish to claim.
Please talk to your parents or a tax
professional about how to properly
fill out this form as we are unable to
advise on the completion of this
form. You can also access
www.irs.gov
How to complete the form:
•Complete all the highlighted areas
•For address, please use home
address associated with work location,
Boulder area address for Colorado
Employees
Please note: At the end of employment you will complete a form to change
your home address in order to receive your W2.
Direct Deposit Form
This form is used for employees
that would like their pay check to
be deposited directly into a
bank account, meaning they
would not receive a paper pay
check.
How to complete the form:
•Complete your bank account
information, please enter your banks
routing number and/or attach a voided
check
•Print name, sign and date the bottom
of the form
Emergency Contact Card
This form is used to collect information regarding who to
contact if there is an emergency at work.
How to complete the form:
•
•
•
Fill in your contact information – use Boulder address/home address
associated with work location
List two emergency contacts – people that HR can call if something
happens to you
Sign the bottom of the form
UCAR Employee Education
Information
This form is used to collect
information regarding
educational accomplishments
How to complete the form:
•
•
•
•
Complete Name
High school graduate information
Circle completed year in college, if
applicable
Leave the remainder of the form blank
unless degree obtained, otherwise
specify
I -9
This form is mandated by the United States Government.
•Must be completed within 3 business days of hire date.
•You must bring your documentation with you (to Colorado if you live
out of state)
•The last I-9 slide will have a list of acceptable documentation.
•Please bring one item from List A, or
•Bring one item from both List B and List C
I-9
How to complete the form:
•Complete highlighted sections
•Only complete “maiden name”
section if you are a female and
married. Otherwise leave blank
•Use Boulder address if working in
Colorado or local home address near
work location
•Be careful with Date of Birth and
Date, easily mixed
Please note: At the end of employment you will complete a form to change
your home address in order to receive your W2.
I-9
List of acceptable
documents:
•Choose one document from list A, or
•One document from List B and one
from List C
Card Access and Authorization
Form
This form is used to obtain UCAR
building access.
How to complete the form:
•Fill in requested information
•Decide if you want to be able to use
your access card as a debit card at
the UCAR cafeteria (read explanation
on form).
•Decide if you want a bus pass
•Decide if you will use the library to
check out books
•Decide if you want to be able to cash
checks on UCAR front desks (read
explanation on form).
•Sign bottom
Last few items
 Print
documents on one side only
 Complete every line of each form, we
need all requested information
 Have
safe travels! Looking forward to
meeting you all
For additional questions or information please contact Konnie Carrillo at
303-497-8706