Transcript FORMAL REPORTS - Luzerne County Community College

INFORMAL
REPORTS
SPECIFIC
GUIDELINES
2
III. SPECIFIC GUIDELINES
B) RECOMMENDATION REPORTS

specific suggestions regarding





3
personnel
equipment
procedures
products
services …
III. SPECIFIC GUIDELINES
B) RECOMMENDATION REPORTS



4
main purpose =
 to persuade
data =
 objective
audience =
 internal or external
III. SPECIFIC GUIDELINES
B) RECOMMENDATION REPORTS

ABC Format

Abstract



5
purpose of writing
brief reference to the problem to which the
recommendations respond
summary of recommendations covered
III. SPECIFIC GUIDELINES
B) RECOMMENDATION REPORTS

ABC Format

Body

Organization
1) Problem – Recommendation
2) brief discussion of the problems and then a detailed list
of recommendations

6
recommendations in the same order as the problems
III. SPECIFIC GUIDELINES
B) RECOMMENDATION REPORTS

ABC Format

Body

Focus




7
* Keep the focus on the recommendations *
Discuss the problems, absolutely, but be concise.
Do not go into too much detail with the problems.
Do not repeat what you have already done in the
Problem Analysis Report.
III. SPECIFIC GUIDELINES
B) RECOMMENDATION REPORTS

ABC Format

Body


description of the problems (concise)
description of the recommendations (detailed)



8
What should be done?
Change or upgrade from what to what?
Be specific.
III. SPECIFIC GUIDELINES
B) RECOMMENDATION REPORTS

ABC Format

Body



9
data that support your recommendations
main benefits of the recommendations (heading)
any possible drawbacks or consequences (heading)

Be specific, esp. with costs.
III. SPECIFIC GUIDELINES
B) RECOMMENDATION REPORTS

ABC Format

Conclusion




10
brief restatement of main recommendations
the main benefit of the recommended change
your offer to help with the next step
(as always, further contact)