Transcript Document

SPO Payment confirmation Process
Activities at SPO
SPO Payment Process Flow: Waiting for
confirmation
1
Consultant Comes to
SPO and handovers
orders and Payments
5
Receipts updation
10
6
Pending confirmation files
would be updated from
time to time by treasury
4
SPO Deposits Cash
in Oriflame’s SPO
Bank `A/C.
SPO sends payment details to
[email protected] in specific
excel format with copy to branch
Cash Deposit
Placing Order
Mail
7
8
SPO owner to contact branch
for any receipt confirmations
during the day
Pending orders reports would
be sent to the SPO Owners at
the day end everyday through
email.
Receipt conf.
Pending Conf.
A response for payment query would be sent
within 1 working day of receipt of mail.
Query response
3
SPO places order
online
Receiving Order
Treasury to check the
excel file with bank
statement and update
receipts in consultant
accounts
Activities at Oriflame
2
11
Any unpaid SPO order for more than 2
days would be cancelled*
Order Cancellation
* Rs.200 penalty
to SPO owner
per order
Mail
12
The negated orders list would be sent to SPOs and
penalty would be recovered monthly
Penalty recovery
9
Queries relating to deposits
exceeding 1 working day to be sent
to [email protected] by
SPO owners
Mail
SPO Process Summary
(Waiting for Confirmation)
1.
Consultant comes to SPO and handovers the Order and Payment.
2.
SPO Owner would places order online.
3.
SPO Owner would deposit the cash in the designated Oriflame SPO A/C.
4.
SPO will send details of amount deposited in specific excel format.
5.
Treasury to check the excel with bank statement and update receipts in consultants Account.
6.
Treasury will update SPO pending confirmation list from time to time (This will be available on online FTP
Server).
7.
SPO would contact branch for any receipt confirmation during the day.
8.
A detailed pending orders report would be sent to the SPO Owner everyday through E-mail.
9.
For all orders relating to deposits exceeding one day, the SPO owner should send a mail to
[email protected] with issue details. A response would be sent by SO with proper reason as to why
the amount is not confirmed to the SPO, within 24 hours from the receipt of mail.
10. All unpaid orders more than 2days would be cancelled and the SPO owner would be charged Rs200 as penalty
fees.
11. The negated orders list would be sent to the SPO owner and the penalty would be recovered monthly.
* Note: All entries in the pending list more than 30 days old would be deleted after
an intimation to branch SCM and Anubhuti.
Activities at SPO
SPO Payment Process Flow: Payment
before ordering
1
2
Consultant Comes to
SPO and handovers
orders and Payments
6
4
Pending confirmation files
would be updated from
time to time by treasury
Receipts updation
Pending Conf.
9
Queries relating to deposits exceeding 1 working day
to be sent to [email protected] by SPO
owners
Mail
5
SPO sends payment details to
[email protected] in specific
excel format with copy to branch
SPO places order
online
Placing Order
Cash Deposit
Receiving Order
Treasury to check the
excel file with bank
statement and update
receipts in consultant
accounts
Activities at Oriflame
3
SPO Deposits Cash
in Oriflame’s SPO
Bank `A/C.
Mail
7
8
SPO owner to contact branch
for any receipt confirmations
during the day
Pending orders reports would
be sent to the SPO Owners at
the day end everyday through
email.
Receipt conf.
10
A response for payment query would be sent
within 1 working day of receipt of mail.
Query response
Mail
SPO Process Summary
(Payment before ordering)
1.
Consultant comes to SPO and handovers the Order and Payment.
2.
SPO Owner would deposit the cash in the designated Oriflame SPO A/C.
3.
SPO will send details of amount deposited in specific excel format.
4.
Treasury to check the excel with bank statement and update receipts in consultants Account.
5.
SPO would place order online.
6.
Treasury will update SPO pending confirmation list from time to time (This will be available on online FTP
Server).
7.
SPO would contact branch for any receipt confirmation during the day.
8.
A detailed pending orders report would be sent to the SPO Owner everyday through E-mail.
9.
For all orders relating to deposits exceeding one day, the SPO owner should send a mail to
[email protected] with issue details. A response would be sent by SO with proper reason as to why
the amount is not confirmed to the SPO, within 24 hours from the receipt of mail.
* Note: All entries in the pending list more than 30 days old would be deleted after
an intimation to branch SCM and Anubhuti.
Other Information
Bank Accounts
Bank Name
Account Numbers IFSC Code
Bank Address
ICICI
000705028871
ICIC0000007
Connaught Place 9A,
Phelps Building,
Inner Circle,
Connaught Place,
New Delhi - 110001
SBI
30846209338
SBIN0001537
SBI (01537),
B-37,38, Second Floor, Inner
Circle, Connaught Circus,
New Delhi – 110001
Confirmation Timings
Intimation time*
Confirmation#
09:00 AM
11:00 AM
10:45 AM
12:15 PM
12:30 PM
02:00 PM
03:00 PM
04:30 PM
* Please note that the Intimation time would mean Mail receipt
time or deposit time at bank whichever is later
# Confirmation is subject to the amount appearing in the bank
statement
How to use Excel file for
Payment confirmation
SPO Payment Confirmation
Excel Sheet
1
2
Consultant Mention the
Number is a exact amount
mandatory
against the
field
consultant.
3
4
Should match
with actual
deposit
amount
5
Bank
where
the
money is
deposite
d
6
Please state the
transaction number
or the Branch
location of the bank
where the amount is
deposited for Faster
tracking of your
deposit
7
8
Your 3
Digit
SPO
code
no.
Features of SPO Payment Confirmation
Excel Sheet
Field No.
1.
2.
Name
Action needed
Consultant No.
•Consultant
Amount
No. is a mandatory field , No payments would be confirmed if it is not mentioned.
•All
the characters of consultant no. should be numeric.
•No
Extra characters like #, - , @, * , space , New etc. should be present in this field.
•Mention
•There
•Rs.
the exact amount deposited by the consultant.
should be no special characters like #, - , @, * , space etc .
2000 , 2000/-, -2000, (2000) : Wrong
2000 : Right
3.
INV# (for inv
clearance)
•Mention
4.
Deposit Amount
This should exactly match with the amount deposited in the bank. If the amount doesn’t match then the entire transactions file
would be pending with us for confirmation until this amount is traced in Bank.
5.
Bank
Select the Bank where the money is deposited, from the drop down list.
6.
Trans # / Banks
Branch name
•Mention
•If
INV# field is left blank the Amount would be transferred to the cons. prepay A/C.
•For
Date of deposit
•Date
7.
SPO#
note that if Trans ID mentioned is wrong no payment would be confirmed
•Mention
•No
the Transaction No. (or ) location of Bank branch where the amount is deposited.
faster payment confirmation please mention bank transaction ID.
•Please
7.
the correct invoice no. against which the payment is being made.
the right Date of deposit.
format has to be DD/MM/YYYY*.
payments would be confirmed if the deposit date mentioned is wrong.
Mention your 3 digit SPO code.
Note: 1. Grey cells in the excel sheet are protected, they are Automatic and you need not fill anything in it.
2. Please don’t try to tamper or change the format of excel file, this will delay your payment Confirmation.
3 * For setting the right date format please refer to the Date Format PPT attached.
•
Trouble shooting
Facing Problem in entering Date in
DD/MM/YYYY format
Are you facing problem in entering date in DD/MM/YYYY format?
You need to change your computer date format.
How can we change the date format?
Pls. go through the presentation you can easily change the date format
of your computer.
How to change date format
Step 2:
Choose
Settings
Step 1:
Click on
start button
Step 3:
Choose
Control Panel
How to change date format
Step 4:
Choose Regional and
Language Options
Step 5:
Choose
Customize
How to change date format
Step 6:
Choose Date
Step 7: Choose dd/mm/yyyy
format from drop down menu
or type dd/mm/yyyy
Step 8: Choose “/” from
drop down menu
Step 9:
Choose Apply
Step10: Choose Ok
Courtesy: Oriflame Treasury Team