Transcript Academic Personnel eFile System

Western Association of Schools
and Colleges (WASC)
Culture of Evidence
Presentation
October 28, 2009
Western Association of Schools and Colleges (WASC)
Culture of Evidence Presentation
Introduction
Culture of Evidence – Overview
Implementing a Culture of Evidence
Campus Tools – Breadth of Utilization
Feedback on Newest Tool – Student Data Query
System
On the Horizon
Western Association of Schools and Colleges (WASC)
Culture of Evidence Presentation
Culture of Evidence – Overview
A wide variety of data (financial, budgetary,
student, human resources, etc.) is available 24x7
via online, web-based systems.
Systems are open and transparent – access to the
data warehouses is NOT limited by (or restricted
to) department, fund, etc.
Authorization is granted directly by departments
via an online, web based system – those who
“need to know” are granted access immediately.
Western Association of Schools and Colleges (WASC)
Culture of Evidence Presentation
Implementing a Culture of Evidence at UCR
UCRFStotals – Financial & Budgetary Data Warehouse
Student Data Query System (SDQS)
Student Academic Advising System (SAAS)
Distribution of Payroll Exp – Payroll Data Warehouse
Human Resources Data Warehouse (HRDW)
Facilities Management System (FMS)
Course and Instruction Reporting System (CIRS)
Strategic Academic Research and Analysis (SARA)
Please visit http://apb.ucr.edu/inst_plan/ for
campus reports, metrics, and data sets.
Western Association of Schools and Colleges (WASC)
Culture of Evidence Presentation
Breadth of Utilization – Users & Row
UCRFStotals (finance and budget warehouse) = 759
Database row count: 17.5 million
Student Data Query System (SDQS) = 266
Database row count: 26.3 million
Student Academic Advising System (SAAS) = 258
Database row count: 26.3 million
Distribution of Payroll Expense = 615
Database row count: 2.3 million
Human Resources Data Warehouse (HRDW) = 168
Database row count: 52.8 million
Facilities Management System (FMS) = 518
Database row count: 7.3 million
Course and Instruction Reporting System (CIRS) = 133
Database row count: 1.4 million
Western Association of Schools and Colleges (WASC)
Culture of Evidence Presentation
Feedback – Student Data Query System
“Several years ago CNAS instituted a Learning Community program called
CNAS Scholars where students volunteered to take a 1 unit discussion and
workshop to support their CHEM 1A class. Statistical analysis [showed that]
the students who took the voluntary support activities had markedly higher
grades in CHEM 1A than those who did not. Due to those results, all CHEM
1A students must now enroll in lecture, laboratory and a mandatory discussion
section now receiving 5 units for the class instead of the typical 4…. It is
important for Chemistry and CNAS to be able to justify the addition of the
extra unit as important to the success of the CHEM 1A students. My office is
generating this data since we were able to very quickly pull the grades from all
sections of CHEM 1A, CHEM 1HA and CHEM 1LA (the newly separated
laboratory section) [using the SDQS] to compare them to the grades students
received in CHEM A [in previous years] without the extra discussion section.”
Barbra Wallace
Director, CNAS Undergraduate Academic Advising Center
Western Association of Schools and Colleges (WASC)
Culture of Evidence Presentation
On the Horizon
Campus Data & Query System:
Examine the intersection of data from disparate sources
Web Based, pre-formatted views of information
Drill-down from graphical interface into tabular data
Western Association of Schools and Colleges (WASC)
Culture of Evidence Presentation
Questions / Comments?