Transcript Georgia Tech Campus Catering Brown Bag

Georgia Tech Campus Catering
October 20, 2011
2011 RFP Process
• Evaluation Committee:
– Rich Steele, Acting Executive Director, Campus Services
– Robert Junko, Associate Director, Business
– Shamiso Barnett, MBA Career Services Mgr, College of
Management
– Trisha Sisk, Associate Director – Development Stewardship
– Dawn Williamson, Executive Assistant to the Dean, College
of Computing
– Willie Palmer, Senior Procurement Contracting Officer,
Business Services (RFP Coordinator & Liaison to DOAS)
Caterers Selected
• Georgia Tech Dining (Primary) / Tech Square
Restaurants
• Bold American Catering
• Carlyle’s
• Proof of the Pudding
• Rafeedie’s
• Rising Roll Gourmet
• Time to Dine
Key Points from RFP / Contract
• Caterers must abide by all Georgia Tech policies, rules and
regulations (www.policies.gatech.edu)
• Caterers must abide by Georgia Tech parking guidelines
(www.parking @gatech.edu).
• Caterers must abide by Georgia Tech Alcohol policies.
• Caterers must use Coca-Cola brand products exclusively when
providing services on Georgia Tech campus.
• Caterers agree to accept State of Georgia Visa Purchasing Card
or an official Georgia Tech purchase order to confirm requests
for services and costs.
• Caterers agree to accept sales tax exempt orders.
Key Points from RFP / Contract
• Caterers must agree to fully cooperate with Georgia Tech
building managers where a catered event is held.
• Caterers will be responsible for timely and appropriate set-up
of the area and must provide all catering equipment and
ancillary needs for a successful event.
• Georgia Tech building manager or event Coordinator will
designate the set-up and breakdown times, which may vary.
• Caterers will be responsible for immediate restoration of
facilities used for catered events to the satisfaction of the
building manager. Restoration shall include, but not be
limited to, cleaning and sanitation of the area, furniture
rearrangement, removal of equipment, trash removal and
repair of any facility damaged caused by Caterer.
Key Points from RFP / Contract
• Caterers must have a Certified Food Safety Manager present
at every event with more than 200 attendees.
• Caterers agree to bill Georgia Tech clients within 30 days after
each event with net 30 payment terms. Pre-event deposits
subject to caterer’s discretion.
– Invoices must contain complete and accurate details as to
the charges for each event including, but not limited to,
menu served, charges for linens or any other items
supplied by Caterer, name of Georgia Tech personnel who
ordered the event, the location of the event, date of the
event and number of attendees.
Tools for Event Coordinators
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Feedback Tool / Survey
Repository of Menu / Invoices
Sample Letters
Bob, Lara & Rich
Catering Showcase
• When: November 16, 2011
• Where: The Historic Academy of Medicine
• Time: 1:30 pm – 4:00 pm
Please join us at the newly renovated Historic
Academy of Medicine as we meet the caterers
and sample their fares. Get to know our
vendors representatives and what they have
to offer.