Transcript Document

3
BASIC
APPLICATION
SOFTWARE
3-2
Competencies
Discuss common features of most software
applications
Discuss word processors and word processing
features
Describe spreadsheets and spreadsheet features
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3-3
Competencies cont.
Discuss database management systems
Describe presentation graphics
Discuss integrated software
Describe ways to share data between
applications
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3-4
Application Software
Basic applications
Called general-purpose or productivity applications
Common types
Word processors
Spreadsheets
Database management systems
Presentation graphics
Specialized applications
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3-5
Common Features
Graphical User Interface (GUI)
Windows
Menus
Toolbars
Help
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3-6
Toolbars
Commonly used commands
Contain shortcuts
Most common
Standard
Formatting
Open
Save
Print
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3-7
Web Based Applications
Access to applications stored on web sites
Application service providers (ASP)
Special sites
Allows access to Web-based applications
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3-8
Word Processors
Used to create text-based documents
Memos, letters, and faxes
Newsletters, manuals, and brochures
Three most widely used word processing
programs
Microsoft Word
Corel WordPerfect
Lotus WordPro
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3-9
Word Processor Features
Word Wrap
Editing
Thesaurus
Spelling and grammar checkers
Find and Replace
Formatting
Font and font sizing
Character effects
Bulleted and numbered lists
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3-10
Creating a Report
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3-11
Spreadsheets
Programs that manipulate numeric data
Three most widely used spreadsheet programs
Microsoft Excel
Corel Quattro Pro
Lotus 1-2-3
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3-12
Spreadsheet Features
Workbook files
Worksheets
Formulas
Functions
Analytical graphs
or charts
What if Analysis
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3-13
Creating a Sales Forecast
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3-14
Creating a Chart
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3-15
Database Management Systems
DBMS
A collection of related data
Sets up a structure for data storage
Three most widely used database programs
Microsoft Access
Corel Paradox
Lotus Approach
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3-16
Database Features
Tables
Records
Fields
Record sorting
Queries
Forms
Reports
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3-17
Creating a Database
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3-18
Creating a Query
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3-19
Presentation Graphics
Programs that create visually interesting
presentations
Three most widely used presentation programs
Microsoft PowerPoint
Corel Presentations
Lotus Freelance Graphics
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3-20
Presentation Graphics Features
Slides
Design templates
Special effects
AutoContent wizard
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3-21
Creating a Presentation
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3-22
Integrated Packages
A single program that provides the functionality
of a widely used program
Popular with many home users
Classified as personal or home software
Advantages are cost and simplicity
Disadvantages are limited functions
Popular packages are Microsoft Works & Apple
Works
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3-23
Software Suites
Collection of separate application programs sold
as a group
Four types of suites
Productivity suite
Personal suite
Specialized suite
Utility suite
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3-24
Sharing Data Between
Applications
Copy and paste
Object linking and embedding (OLE)
Powerful and useful features
Connects separate applications
Supports sharing and exchanging files
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3-25
Object Linking
A link is made from the source file to the
destination file
Use when you want the destination document to
contain the most updated data
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3-26
Object Embedding
Object from the source file is embedded in the
destination document
Object becomes part of the destination document
Changes made to the embedded object not
reflected in the original source file
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3-27
A Look to the Future
Web-Based Application Software
Use the Web to connect to an application service
provider
No programs to install
Allows for a simpler
and cheaper
computing system
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3-28
Key Terms
analytical graph (70)
application service
providers (asp)(63)
application software(62)
AutoContent wizard (77)
basic applications (62)
bulleted list (66)
business suite (80)
button (62)
cell (69)
character effects (66)
chart (70)
column (69)
database (74)
database management
system (DBMS) (74)
database manager (74)
destination file (81)
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3-29
Key Terms
dialog box (62)
document (66)
drop-down menu (62)
editing (66)
field (74)
find and replace (66)
font (66)
font size (66)
form (74)
format (66)
formula (69)
function (69)
general-purpose
applications (62)
grammar checker (66)
graphical user interface
(GUI) (62)
Help (62)
home software (79)
home suite (80)
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3-30
Key Terms
icons (62)
integrated package (79)
label (69)
master slide (77)
menu (62)
menu bar (62)
numbered list (66)
numeric entry (69)
object embedding (81)
object linking (81)
object linking and
embedding (OLE) (81)
personal software (79)
personal suite (80)
pointer (62)
presentation graphic (77)
productivity applications
(62)
productivity suite (80)
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3-31
Key Terms
pull-down menu (62)
query (74)
range (70)
recalculation (70)
record (74)
relational database (74)
report (74)
row (69)
sheet (69)
slide (77)
software suite (80)
sort (74)
source file (81)
special-purpose
application (62)
specialized applications
(62)
specialized suite (80)
spelling checker (66)
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-32
Key Terms
spread sheet (69)
standard toolbar (62)
system software (62)
table (74)
text entry (69)
thesaurus (66)
toolbar (62)
user interface (62)
utility suite (80)
Web-based application
(63)
what-if analysis (70)
window (62)
word processor (69)
word wrap (66)
workbook file (69)
worksheet (69)
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3-33
FAQs
What is a graphical user interface?
What are the advantages of using a web-based
application?
What kind of documents can I create with a
word processing program?
What is the difference between a spreadsheet
and a worksheet?
What is a relational database?
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3-34
Discussion Questions
What are the major differences between a
spreadsheet and a database?
Discuss the features you can use to enhance a
presentation.
Why are integrated packages popular? Why not
use a software suite? Discuss.
Describe the two methods for sharing data
between applications.
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.