Transcript No Slide Title

U.S. General Services Administration
GSA, FSS, Small Business
Government Wide Acquisition
Contract Center (SBGWACC)
proudly introduces:
8(a) STARS 
Federal Supply Service
U.S. General Services Administration
Welcome…
Steve Triplett – Assistant Regional Administrator,
FSS, Heartland Region
Mary Parks – Director, Small Business GWAC
Center
Federal Supply Service
U.S. General Services Administration
CONGRATULATIONS!!
You have just been awarded a GWAC contract under
the 8(a) STARS contract family.
Today, we will cover some of the rules governing
these contracts, how to use them and what is
required of you throughout the performance
of your 8(a) STARS contract.
Federal Supply Service
U.S. General Services Administration
IF YOU HAVE QUESTIONS…
 Should
you have questions not answered here, within
your contract itself or elsewhere on our website,
please write them down and submit them directly to
the SBGWAC Center.
 All
questions should be directed to:
[email protected]
 Responses will be posted at our website:
www.gsa.gov/8astars
Federal Supply Service
U.S. General Services Administration
Vision, Mission, Goal
Vision
To provide small business firms the opportunity to deliver
world-class solutions for the federal government
 Mission
To award and administer contracts to small business industry
partners for information technology and network solutions for
governmentwide use.
 Goal
To provide small business firms who historically have been left
out of the federal procurement process an opportunity to
compete in the federal marketplace

Federal Supply Service
U.S. General Services Administration
First of all…..What is a GWAC???

Governmentwide Acquisition Contracts limited to the acquisition of
Information Technology products and services

Authorized by the Clinger-Cohen Act, 40 U.S.C. 1412(e)
The Director of the Office of Management and Budget (OMB)
designates one or more heads of executive agencies to serve as
Executive Agents for Governmentwide Acquisition of IT
Indefinite Delivery / Indefinite Quantity (ID/IQ) task and delivery
order contracts
Task Order protests are limited to Scope, Maximum Order
Limitation and Period Of Performance
Federal Supply Service
U.S. General Services Administration
GWAC Defined…
(FAR 2.101)
“Governmentwide acquisition contract (GWAC)
means a task-order or delivery-order contract
for information technology established by one
agency for Government-wide use that is operated—
(1) By an executive agent designated by the
Office of Management and Budget pursuant to
Section 5112(e) of the Clinger Cohen Act, 40 U.S.C. 1412(e);…”
The Economy Act
DOES NOT apply to orders under GWACs.
Federal Supply Service
U.S. General Services Administration
The 8(a) STARS GWACs are…

Awarded pursuant to Section 8(a) of the Small Business Act (Public
Law 85-536) and in accordance with the Federal Acquisition
Regulations (FAR) Part 19.

Fully-competed Multiple-Award Indefinite Delivery/Indefinite Quantity
(IDIQ) Contracts set aside exclusively for 8(a) certified businesses.
Federal Supply Service
U.S. General Services Administration
The 8(a) STARS GWACs are…
NOT SCHEDULES
GWACs are total IT solutions contracts
 Task Orders against Multiple Award IDIQ GWACs are covered under
FAR Part 16; Schedules = FAR Part 8
 GWACs simplify the ordering process
 8(a) STARS GWACs allow for SOLE SOURCE, directed orders up to
the 8(a) threshold of $3 million
 GWACs pass along socio-economic credit to client agencies
 Under GWACs, Contracting Officers must receive GWAC training and
obtain a delegation of ordering authority prior to issuing a task order

Federal Supply Service
U.S. General Services Administration
8(a) STARS Contract Specifications
8
Functional Areas defined by the 2002 NAICS codes
FA1
FA2
FA3
FA4
FA5
FA6
FA7
FA8
– NAICS
– NAICS
– NAICS
– NAICS
– NAICS
– NAICS
– NAICS
– NAICS
541511 – Custom Computer Programming Services
541512 – Computer Systems Design Services
541513 – Computer Facilities Management Services
518210 – Data Processing, Hosting and Related Services
541519 – Other Computer Related Services
516110 – Internet Publishing and Broadcasting
519190 – All Other Information Services
517110 – Wired Telecommunications Carriers
Federal Supply Service
U.S. General Services Administration
NOT ALL CONTRACTS HAVE ALL
FUNCTIONAL AREAS
Block 19 of your SF33 indicates the Functional Area(s) for which
you were selected.
 Only those Functional Areas listed constitute the scope of your
contract. You may not perform work under 8(a) STARS that does
not fall within the scope of your contract.
 The NAICS under which the majority of the work falls for a
requirement will be considered the primary NAICS of your task.
 These are services-based NAICS – Task orders must involve
services that fall within the NAICS code.
 When there are questions regarding NAICS and scope, please
call the SBGWAC Center for assistance.
 Work outside your scope will be grounds for contract termination.
 At least 51% of the work must be performed by prime.

Federal Supply Service
U.S. General Services Administration
LABOR CATEGORIES WITHIN
THE FUNCTIONAL AREAS

The negotiated prices for your 8(a) STARS contract are ceiling
rates for the 50 United States + District of Columbia. You may
not exceed your quoted price at any time during contract
performance.

Discount prices should be used whenever possible depending on
location and complexity of the task order.

Administrative Contracting Officers issuing the task orders will
determine price reasonableness for individual tasks and may
conduct negotiations for lower rates when necessary.

Remember – the prices you quoted included a .75% Contract
Access Fee (CAF) to be remitted to FSS upon payment of your
invoices. (CAF to be discussed later.)
Federal Supply Service
U.S. General Services Administration
8(a) STARS Contract Specs Cont’d…
 $15
 No
billion PROGRAM Ceiling
individual contract limit
 As
task orders are issued, they are
deducted from the $15 billion ceiling
Federal Supply Service
U.S. General Services Administration
8(a) STARS Contract Specs Cont’d…
 Base
Period of 3 years with two 2-year options:
Base Period of Performance:
 June 1, 2004 – May 31, 2007
Option Period 1:
 June 1, 2007 – May 31, 2009
Option Period 2:
 June 1, 2009 – May 31, 2011
Contract performance must adhere with contract
terms and conditions in order to have Options
exercised
Federal Supply Service
U.S. General Services Administration
8(a) STARS Contract Specs Cont’d…
 IT
SOLUTIONS-BASED CONTRACTS
 In addition to the specific labor CLINs, Other
Direct Costs (ODCs such as additional labor
categories and commodities) as well as travel
expenses may be quoted at the task order level.

Supplies and ODCs may include those specifically
found in other areas, however they must bear a
natural relationship to the primary Functional Area.

Stay within NAICS-based scope at all times
Federal Supply Service
U.S. General Services Administration
8(a) STARS Contract Specs Cont’d…
 The
NAICS codes are service-based. Any
commodities must be integral to the predominant
service being performed.
 Subcontractor
reporting is not required at the contract
level but may be requested at the task order level.
 The
subcontracting limitation of 51% applies to the
overall contract and not to individual task orders.
Federal Supply Service
U.S. General Services Administration
8(a) STARS Contract Specs Cont’d…
 Orders
up to the 8(a) competitive threshold of $3
million can be awarded SOLE SOURCE!!
This means self-marketing on your part
Agencies may select you directly based on past
performance
Splitting requirements to avoid the threshold is
strictly prohibited and will result in contract
termination.
 Requirements over the $3M threshold must provide
for fair opportunity to all Contract holders that offer the
applicable Functional Area.
Federal Supply Service
U.S. General Services Administration
How do I find the Business?
 Agency
Websites
 Forecasts of Contracting Opportunities
 Federal Procurement Data Center
 FedBizOpps
 Conferences and Tradeshows
 Publications and Databases
 Trades Associations
 Networking with other businesses such as those
already graduated from the 8(a) program
Federal Supply Service
U.S. General Services Administration
How to receive task orders

Task orders may be issued one of two ways:
1. Through GSA, Federal Technology Service (FTS) assisted
services
Offers fee-for-service order issuance
Agencies transfer funding into GSA’s IT Fund
2. Through the Client Agency obtaining a delegation of
authority from the SBGWAC Center prior to issuing any task
orders
Agency CO issues the order directly and provides the
SBGWAC with a copy
Federal Supply Service
U.S. General Services Administration
Order Types and Details
Any in the Fixed Price family
 Any in the Time and Materials and/or Labor Hour class
 Incremental funding permitted
 ACO authority already in place for GSA, FTS warranted
Contracting Officers
 All other client agency Contracting Officers must first have a
delegation of ordering authority
 Ordering Guide available on-line at www.gsa.gov/8astars
 Applicable Functional Area and primary NAICS code MUST
appear on each and every task order!!

Federal Supply Service
U.S. General Services Administration
You Must be Registered in…
 The
GSA, FTS IT Solutions (ITSS) on-line ordering
system at http://it-solutions.gsa.gov
 ITSS will soon be replaced by “GSA Preferred”. Your
registration will be migrated over.
 Central Contractor Registry at www.ccr.gov
Federal Supply Service
U.S. General Services Administration
IT-Solutions Registration Training for 8(a)
STARS Vendors
GSA Federal Supply Service
U.S. General Services Administration
Topics Covered

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Home Page
Pre-Registration
Information Page
Vendor Company
Registration
User Registration
Federal Supply Service
ITSS Home Page
U.S. General Services Administration
•Dual System Log In
–Use Integrated System
•Forgot Password
•Registration Help
•General Information
–GSA
–ITSS
–What’s New
•News Board
Federal Supply Service
U.S. General Services Administration
Pre-Registration Information
From this screen select
one of the following:


VENDOR COMPANY if the
company is not currently
registered in ITSS.
REGISTER A PERSON if
the company is already
registered and a user is
being added.
Federal Supply Service
U.S. General Services Administration
Vendor Company Form
Highlights
Fields marked by a gold ball
are required
 Federal Tax ID: Enter your company's
Federal Taxpayer
Identification Number. Call the IRS at 1-800-829-1040 if you do not
know this number. This information is enforced to be the same on
all employees of a company and therefore can only be found on
the company document.

CAGE Code: Enter your company's Commercial and Government
Entity (CAGE) Code. If you do not have a CAGE code, call the
Defense Logistics Center at 1-888-352-9333 for more information,
or register on-line using the hyperlink provided on the page.

Payment Terms: Enter the appropriate payment terms for your
company.
Federal Supply Service
U.S. General Services Administration
Vendor Company Form
Highlights

Coverage Area: This is the geographical regions best describing the area
your company services. You can have a maximum of three boxes checked.
For example, companies that have worldwide coverage check Worldwide,
while a company that only serves the states along the Pacific coast would
check the boxes for CA, OR, and WA.

DUNS Number: If you have a Parent Company above, its Data Universal
Numbering System (DUNS) Number needs to be entered here. Call Dun &
Bradstreet at 1-800-333-0505 for more information.

8(a) Certified? If your company is 8(a) certified, click Yes. The form will
reload and the SBA Contact Information will appear on the form.
Otherwise, click No. When the form reloads, these fields will be hidden.
Federal Supply Service
U.S. General Services Administration
Vendor Company Form
Highlights
 SBA Contact Information You will need to give the name, address,
phone, and fax numbers of your SBA Contact. Local SBA contact
information can be found at http://www.sba.gov/GC/asstdir.html

Product/Service Keyword: This is a key word listing of the products
and services your company offers. Providing this information will
allow GSA Customer Service Representatives to quickly find
companies that offer the products clients need. This list does not
replace other item lists and pricing guides you may have. It is
designed to facilitate a quick search of items (i.e., routers, hubs,
network cards, dB programmers, etc.) Up to 500 keywords can be
entered in this field.
Federal Supply Service
U.S. General Services Administration
Vendor Company Form
Highlights

Update Employee Records: All the information BELOW this box can also be
found on individual account records. Check this box if you want any
changes made to the fields below pushed down to the users who are, or
will be, registered under your company.

Company and Employee Data: The fields under this header are also found
on the person's records. If Update Employee Records is checked, the
system will try to update the same fields for each person registered under
your company every time this document is saved. However, each person's
record must also have its Allow Updates option checked to allow this
update to change its information.

Office Information This should be the default office address for your
company.
Federal Supply Service
U.S. General Services Administration
Vendor Company Form
Highlights

Govt. Contracts: List any government contracts awarded to your
company. Please include the contract number, contract type, and
start & stop dates.

Company Officer: The Registration Desk may need to verify the
company information with a company officer. Enter the name of a
company officer that can verify company information if necessary.

Open Market? Yes should be checked if your company will
compete in Open Market contracts. The form will reload and the
Open Market sections will appear under this question. Otherwise,
click No. When the form reloads, these sections will not display.
Federal Supply Service
U.S. General Services Administration
Vendor Company Form
Highlights

DUNS Number: Data Universal Numbering System (DUNS). This
will default to the DUNS number on your company's account, but
you can edit this if needed. You can also call Dun & Bradstreet at
1-800-333-0505 for more information.

Open Market Ordering Address: Enter the Ordering Address, City,
State, Zip, and Country for the Open Market contracts. If this is the
same as the Office Address, click on the blue Copy Office Address
button.

Open Market Remit To Address: Enter the Remit To Address, City,
State, Zip, and Country for the Open Market contracts. If this is the
same as the Office Address, click on the blue Copy Office Address
button.
Federal Supply Service
U.S. General Services Administration
Person Form
Highlights

Company: This is the company you are registered under.

Email Address: This is the email address you will be sent automatic
email notifications when the system needs to alert you regarding
events occurring with your orders.

Job Title: The job title or position you hold in your company.

Department: The department you belong to within your
organization

Will you be submitting quotes? "Yes" should be checked if you are
authorized to submit quotes on-line. If you click "No", GSA will not
be able to send you Request for Quotes.
Federal Supply Service
U.S. General Services Administration
Person Form
Highlights

Allow Updates from Organization Record: If you want your account to
be updated whenever your company account is updated, check
this box. Any changes made to the company document will
overwrite what you have in the Company and Employee Data
section unless you leave this box unchecked.

Company and Employee Data

Office Information: ITSS uses this information as default
information throughout the system. The registration process will
default the office information on the person document to the
information on the company document.
Federal Supply Service
U.S. General Services Administration
Person Form
Highlights

Open Market Contract Information :The information below will be
referenced for orders awarded under Open Market contracts.

Federal Tax ID : Your company's Federal Taxpayer Identification
Number is enforced to be the same for all employees of your
company and therefore can only be found (and changed) on the
company document. Click on the View Company Doc button at the
bottom of the account form to access the company account.

Open Market Remit To Address: Enter the Remit To Address, City,
State, Zip, and Country. If you want to make this the same as your
office address, click on the blue Copy Office Address button.
Federal Supply Service
U.S. General Services Administration
Contractor Approval
Faxed authorization requirements:
 The contractor must fax an authorization letter to the
ITSS Registration Desk @ 858.509.8842
 The authorization letter must be on company
letterhead.
 The authorization letter must be signed by a
Company Officer (or immediate supervisor) on behalf
of the new registrant.
 The letter should state:
“[New registrant’s name] is authorized to quote on behalf of
[company name] on the following contract numbers:
[contract vehicle numbers].”
Federal Supply Service
U.S. General Services Administration
IT-Solutions Contact Information

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
Registration Desk – 877.243.2889 option 2
Registration Fax – 858.509.8842
Registration Email – [email protected]
Hours: M-F, 6AM – 5PM PST
Federal Supply Service
U.S. General Services Administration
GSA Regional FTS Office Locations:
FTS
Client Support Centers (CSCs) (including European and
Asian Business Units) provide direct client interface and support,
issue and manage task/delivery orders against contracts, and
deliver (resell) solutions to our clients.
Federal Supply Service
U.S. General Services Administration
Your Obligations under 8(a) STARS:
Applicable Functional Area and primary NAICS code MUST
appear on task orders!!
 You must have a minimum of $100,000 worth of task orders
during the Base Period of the contract in order for your Option to
be exercised.
 You must actively market the contract and comply with the
Marketing Plan submitted with your proposal.
 You must request past performance data from your customers
and provide to FSS for any task order issued under 8(a) STARS.
 You must immediately notify us of any changes to your business
including, address, phone, POC, etc.

Federal Supply Service
U.S. General Services Administration
Activities Prohibited under 8(a) STARS
 Splitting
Procurements to avoid thresholds
 Pass-Throughs
 Sole Source Orders above the 8(a) Competitive
Threshold of $3 million
 Accepting orders from Contracting Officers who do not
have a delegation of ordering authority
 Accepting orders outside the scope of YOUR 8(a)
STARS contract (i.e. wrong Functional Area/NAICS)
 Leasing
 These actions may result in termination of contract
Federal Supply Service
U.S. General Services Administration
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U.S. General Services Administration
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U.S. General Services Administration
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U.S. General Services Administration
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U.S. General Services Administration
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U.S. General Services Administration
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U.S. General Services Administration
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U.S. General Services Administration
Useful Links…
 www.gsa.gov
 www.sba.gov
 www.sellingtothegovernment.net
 www.acq.osd.mil/sadbu/
 www.medweek.gov
 www.ncai.org
 www.fedbizopps.gov
 www.fpdc.gov
Federal Supply Service
U.S. General Services Administration
Benefits of 8(a) STARS:
 Let
client agencies know… they will receive credit
towards their 8(a) socio-economic goals.
 Let client agencies know… they can issue SOLE
SOURCE task orders up to the 8(a) threshold of $3M.
 Let client agencies know… these are solutions-based
contracts allowing for combinations of hardware,
software and IT services.
 Let client agencies know… Task Orders under 8(a)
STARS are non-protestable except for scope,
maximum order limitation or period of performance.
Federal Supply Service
U.S. General Services Administration
Benefits of 8(a) STARS:
 Let
client agencies know… Section 803 is satisfied
 Let
client agencies know…
8(a)’s CAN GET THE JOB DONE RIGHT!!
Federal Supply Service
U.S. General Services Administration
RESOURCES ON-LINE…
www.gsa.gov/8astars
 Resources available at our website include:
List of Awardees per Functional Area with links to your
websites (if available)
Contract terms and conditions
Ordering Guide
FAQs
Newsletters
Current acquisition information and guidance
Upcoming events
Industry Partner Past Performance
Federal Supply Service
U.S. General Services Administration
Marketing Initiatives


New Collateral to promote 8(a) STARS GWAC
– Ordering Guide
– Promotional Flyer
New Website
– www.gsa.gov/8astars
– Also available from our Center’s home page at
www.gsa.gov/gwacs
– Also listed on www.gsa.gov under Technology
Contracts
– Resource for locating contract information and points of
contact
Federal Supply Service
U.S. General Services Administration
Marketing Initiatives
 Events,
conferences and tradeshows will be
posted on our Center’s website at
www.gsa.gov/gwacs and on GSA’s home page
under Events
 Newsletter (coming soon)
 Contract Comparison Matrix (coming soon)
 GWAC-wide publication (Oct ’04)
Federal Supply Service
U.S. General Services Administration
Public Relations
 Congressional
notifications about awardees were
sent early May
 Press releases will be issued upon award of
contracts and to recognize significant news
events in the future
 Media interviews will be scheduled with
technology trade publications
 Broadcast e-mails will be sent to internal and
external customers
Federal Supply Service
U.S. General Services Administration
Marketing Your Contract
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
Post 8(a) STARS contract info on your company’s website
and to link to us at www.gsa/gov8astars
Download the GSA logo from www.gsa.gov and add to your
marketing materials
Contact agency Offices of Small and Disadvantaged
Business Utilization at www.osdbu.gov
Notify current clients and contacts about 8(a) STARS award
Maximize your local media coverage
Attend technology expos in your area to curb costs
Explore memberships in professional organizations such as
– National Contract Management Association
www.ncmahq.org
– Armed Forces Communications and Electronics
Association www.afcea.org
Federal Supply Service
U.S. General Services Administration
Thank You
 Tia
Meredith-Ash
–Tel: 816-926-3992
–E-mail: [email protected]
 Jean
Oyler
–Tel: 816-823-3358
–E-mail: [email protected]
Federal Supply Service
U.S. General Services Administration
Evaluation
Form…
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Event Evaluation Form
Fax back to 816-823-1608
Name of Session: _____________________________________________________
Date:__________ Time:________ Speaker(s):_______________________________
Location:______________ We hope that this session has been beneficial to you!
Your opinion is of great importance, so please take a moment to fill out the following survey.
Please answer the following statements on a scale of 1 (Strongly Disagree) to 5 (Strongly Agree)
1. The objectives of this event were met.
1
2
3
4
5
2. The speakers were well organized and prepared.
1
2
3
4
5
3. The speakers were knowledgeable of the subject matter.
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5
4. The length of the session was adequate.
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5. I had ample opportunity to participate in discussions.
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6. Overall, I would say that the event was beneficial to me.
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7. What did the speakers do well? __________________________________________
_________________________________________________________________________
8. What could the speakers have done better? _______________________________
_________________________________________________________________________
9. What are the top two things/areas you learned from this event?
a. _______________________________________
b. _______________________________________
10. What, if any, information do you specifically need that was not addressed during this event?
___________________________________________________________
11. Were the venue and visual aids adequate? _______yes
______no
If Not – Why?______________________________________________
12. Are you interested in additional program meetings? _____yes
______no
If no, please state reason ______________________________________________
If yes, how often? ______________ On-line or face-to-face? __________________
Would you be willing to host the next meeting? ____yes _____no
If yes, please complete #13 below.
13. You would like to be contacted by someone from GSA, please supply the following information:
Name: ______________________________________________________________
Company:____________________________________________________________
Telephone Number: _________________ E-mail Address____________________
Federal Supply Service
U.S. General Services Administration
How to Contact the SBGWAC Center
 By
e-mail:
[email protected]
 On the Web:
www.gsa.gov/8astars
 Toll-free Number: (877) 327-8732
 Mary Parks – Center Director
(816) 823-3960
 Rita Velilla – Chief, Acquisitions
(816) 823-4356
 Howard Innis – Contracting Officer
(816) 823-4658
 Delta Helm – Contracting Officer
(816) 926-1387
 Jean Oyler – Bus. Dev. Specialist
(816) 823-3358
Federal Supply Service
U.S. General Services Administration
Federal Supply Service