Transcript Drivers for introducing ISO 9001:2000

Occupational Health and Safety
Management System
OHSAS 18001: 1999
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Contents
• What is a Management System?
• Drivers for implementing a Health and Safety Management
System
• What is OHSAS 18001
• Implementation of OHSAS 18001
• Q&A
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What is a Management
System?
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Management Systems
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ISO 9001
Quality Management
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ISO 14001
Environmental Management
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ISO 27001
Information Security Management
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OHSAS 18001 Occupational Health and Safety Management
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Each designed to provide a systematic approach to undertaking
business activities
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Management System Model
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Management systems are designed to be compatible, allowing
organisation to implement any or all that fit their business needs as either
stand alone or integrated systems.
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Based on the Deming model - Plan – Do – Check – Act
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Comprising of five main elements
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Policy
Planning
Implementation and Operation
Checking and Corrective Action
Management Review
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And demonstrating a commitment to continual improvement
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Benefits of an Externally Verified Management System
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External audits ensure that operational controls are maintained
Reduced risk of accidents and financial losses
Use of the ‘BSI registered symbol’
Maintain legal compliance
Drive continual improvement
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Development of Health and Safety Management
Systems
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1991 – HSG 65
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1996 – BS 8800
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1999 – OHSAS 18001
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2000 – Revitalising Health & Safety
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2004 – BS 8800 (revised)
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2005 – OHSAS 18001 (revised)
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Document Set
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OHSAS 18001: 1999 (Revised in 2005)
Specification for occupational health and safety management systems
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OHSAS 18002: 2000
Guidelines for the implementation of OHSAS 18001
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Other Documents
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BS 8800: 2004
Guide to Occupational Health and Safety Management Systems
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HS(G) 65
Successful Health and Safety Management
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Drivers
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Moral
Legal
Financial
Corporate Governance
Insurance
Customers
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Moral
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235 people killed in the U.K. last year in work
related incidents
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0.81 deaths per 100,000 workers
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2.2 m people suffered from work related illness
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Employees working in SMEs are twice has likely to be seriously injured
or killed
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Financial
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39 million days lost per annum
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30 million days lost due to work related illness
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9 million due lost due to injury
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Cost to business £25 billion per annum
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Uninsured costs typically 10 x more than insurance costs.
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Corporate Governance
Company Law Review
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Private companies >£500million t/o
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PLCs > £50million t/o
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Fair and true Financial and Operating Report
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Information on risks and strategies
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Insurance
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Evidence of management of risk
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Reduction in liability
All factors that effect insurance premiums
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SOCRATES “There is but one certain thing for Managers and
Supervisors alike and that is NEVER HOPE FOR SAFETY”.
STELLIOS “if you think safety is expensive –
try having an accident!!!
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OHSAS 18001
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The OHSAS 18001 Approach
Continual Improvement
Management Review
policy
Checking &
corrective
action
Implementation &
operation
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Planning
HS (G ) 65
External Factors
Internal Factors
Initial & Periodic
Status Review
Policy
Audit
Organising
Planning and
Implementing
Measuring
Performance
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The OHSAS 18001 Approach
Continual Improvement
Initial Review
Management Review
policy
Checking &
corrective
action
Implementation &
operation
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Planning
The OHSAS 18001 Approach
Initial Review
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Status Review
Existing information,
instructions & allocated
resources
Legislation &
Regulations
Status Review
Policy
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Best
practice/Guidance
from Sector
The OHSAS 18001 Approach
Initial Review
policy
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Requirements of OHSAS 18001
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Clause 4.2 OH&S Policy
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The Policy should be appropriate to the organisations OH&S risks
Include a commitment to continual improvement
Include a commitment to comply to legislation
Be documented
All employees be made aware of their individual obligations
Be available to all interested parties
Be reviewed for its appropriateness periodically
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Typical policy courtesy of Freudenberg TP - Bill Akers
We will achieve the best
practice
Standards of health and safety
As a minimum we will conduct
our
Operations to fully comply
with all
Statutory regulations
concerning
Health safety and welfare
This policy document is a statement of the company’s responsibility to achieve the best
Practice available for the Health and Safety standards that are required to give the
company
Statutory compliance with all current legislation
And regulations within the EU and UK.
POLICY STATEMENT
As a reputable and caring company Freudenberg Technical Products will conduct its
business to ensure the protection of its employees, customers, suppliers, contractors
neighbours and the general public.
As a minimum we will conduct our operations to fully comply with all statutory
regulations concerning health safety and welfare and this will be achieved by effective
management and planning with the aim of continual improvement and this policy will be
reviewed periodically.
These issues will receive equal priority with all other forms of business and business
planning
Within the management function.
Training will be made available to all levels of management and key personnel to ensure
they Understand their corporate and personal responsibilities for health safety and
welfare.
All employees will be informed of:
1)
2)
3)
The company’s responsibility.
Managers & Supervisors responsibility
Personal responsibilities both to themselves and others.
Signed___________________________
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Health and Safety Manager
Policy continued
The Managing Director has
the ultimate responsibility for
all Health and Safety and he
must ensure that adequate
funds are available and that
Health and Safety is given
the same priority as all other
business issues within
Freudenberg Technical
Products
ORGANISATIONAL DETAILS FOR HEALTH AND SAFETY
The managing director has the ultimate responsibility for all Health and Safety at work He will ensure
that adequate funds are available and that there is an effective policy in place and that Health and
Safety is monitored and given the same priority as any other part of the business.
He will ensure that all systems are implemented and that an effective policy is in place with all
significant matters relating to Health and Safety been reported to the parent board.
Signed___________
Managing Director
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The OHSAS 18001 Approach
Initial Review
policy
Planning
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Requirements of OHSAS 18001
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Clause 4.3 Planning, the core of the 18001 specification
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Hazard identification, risk assessment and risk control
– Agree methodology
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Identification of legal requirements
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Objective setting
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Development of Management programmes
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Initial Review - Hazard – Universal Exports
Work activity
Machine
operator
Cleaning
Hazard
Exposure
- Electricity
- Noise
- Moving parts
- Fork Lift Trucks
20 people working in
the factory
- Lone working
- Slips & trips (wet floors
- Use of chemicals –
(fumes, mixing
chemicals -adverse
reactions etc)
- Lifting
- Electricity
- Working at Height
Contractors – 10
8 hours per day
Max 60 min durations
Part time –
2 hours/evening
Legal
Management of Health & Safety Regs
Noise Regulations
Electricity at Work Regulations
Provision and Use of Work Equipment Regulations
Management of Health & Safety at Work
Regulations
Control of Substances Hazardous to Health
(COSHH)
Provision and Use of Work Equipment Regulations
Manual Handling Regulations
Both contractor and Client must consider together
risk assessment and preventative and proactive
steps to the work force, note:
Health and safety responsibilities are defined by the
criminal law and cannot be passes on from one party
to another by a contract.
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Computation of Risk
Likelihood
Every year
(1-3)
Every day
Lost
time injury
1
2
3
(1-3)
2
4
6
3
6
9
Severity
Fatality
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Example Risk Level Estimator
Slightly Harmful
harmful
Trivial
Tolerable
Highly
unlikely
Unlikely Tolerable Moderate
Likely
Extremely
harmful
Moderate
Substantial
Moderate Substantial Intolerable
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Initial Review – Universal Exports
Work activity
Machine
operation
Hazard
Exposure
Legal
Control
measures
risk
- Electricity
- Noise
- Moving parts
- Fork Lift
Trucks
20 people working
in the factory
Management
Regs
- Hearing
protection
available
- Guards (fixed)
- Maintenance
- PAT Testing
- Trained
operators
Tolerable
8 hours per day
Max 60 min
durations
Noise Regs
Electrical
Regs
Welfare Regs
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priority
Priority 3
(low)
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Lets say we have no controls in place for contractors:
Activity
Hazard
Exposure
Legal
Controls
risk
Intolerable
Cleaning
- Lone
working
- Slips &
trips (wet
floors
- Use of
chemicals –
(fumes,
mixing
chemicals adverse
reactions
etc)
- Lifting
- Electricity
- Working at
Height
Contractor
– 10
Contract
with
supplier
is prime
legal
driver
none
Intolerable
Priority 1
Verify contractors risk
assessment methods and safe
systems of work.
Both contractor and Client must
consider together risk
assessment and preventative
and proactive steps to the work
force
Health and safety responsibilities
are defined by criminal law and
cannot be passes on from one
party to another by a contract…
See ‘Use of contractors on HSE
web site’
Part time 2 hours /
evening
COSHH
PUWER
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Case study
• Health and safety responsibilities are defined by the criminal
law and cannot be passes on from one party to another by
a contract…
• See ‘Use of contractors on HSE web site’.
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Example of a Control Measure
Statement for: Control of Contractors
POLICY:
Objectives
To ensure all contractors whilst carrying out work for FTP take reasonable care for their own safety as well as for
the health and safety of company employees and any other persons who may be affected by their activities.
To ensure all contractors comply with the company policies and procedures and with any statutory provisions
placed upon them or the company.
Implementation
All Contractors must complete a permit to work before any work is carried out on
Site this must include H&S Policy, Insurance Policy, Method Statement, There are
NO exceptions to this rule under any circumstances
All contracts will include obligations for health and safety; full details of these obligations will be available on site.
All contractors will be issued with an FTP identification badge and informed of the contact person who will be
responsible for implementation.
All contractors will be issued with a Contractors Handout when they arrive on site. It will contain details of our
Environmental Health and Safety Requirements.
REFERENCE DOCUMENTATION:
Health and Safety at Work Act 1974
VA 145 13 076 Permit to Work Procedure
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The OHSAS 18001 Approach
Initial Review
policy
Implementation &
operation
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Planning
Requirements of OHSAS 18001
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Clause 4.4 Implementation and Operation
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Structure and responsibility
Training, awareness, competence
Consultation and communication
Documentation, change control
NB kept to the minimum required for effectiveness
Operational control
Emergency preparedness and response
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Implementation and Operation
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PPE
Visitors
First aid
COSHH
Lone working
Permit to work
Process training
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Policy continued
We will encourage all
Managers and
Supervisors to take
ownership of Health
and Safety within
there area
Employees must take
ownership of there
work space and
equipment
MANAGERS
Each manager is responsible for the day-to-day safety of his work area and all employees under his
control.
To this end he will ensure that all employees fully understand the company Health and Safety Policy
and that all company directives and procedures are fully complied with.
The manager will ensure that his department has documented procedures for all Health and Safety
and auditing standards..
a) The provision and maintenance of safe plant and equipment and all safe systems of work.
b) The provision for safe storage handling and transportation of articles and substances.
c)
The provision of information instruction training and supervision.
d) The provision of safe access and egress
e) The provision of a safe working environment
f)
The provision of good welfare facilities.
g) The provision of First Aid and Occupational Health facilities
h)
Ensure any new machinery either purchased or delivered complies with all existing Health and
Safety legislation
i)
Prior to going into production.
To assist in achieving these standards a full time Safety Manger will provide advice and resources to
each of the business managers.
Risk Assessments will be carried out on a 18 Month cycle except when the risk becomes intolerable or
when a change in production is to be carried out Managers must ensure that the Safety Department is
aware of all changes taking place that include any form or movement of machinery.
Trained personnel must only carry out risk Assessments.
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Policy continued
Supervisors and Team
Leaders
Have the day-to-day
responsibility for health
and safety in their
respective areas.
Supervisors and Team Leaders
On a day-to-day basis the Supervisor or Team Leader have control of health safety and welfare within
their respective areas.
They must be familiar with the company’s Safety Policy and actively support the company on any
Safety matters this will include attendance at monthly Safety meetings and the support of any Safety
training that may be taking place.
Their specific responsibilities will include
1)
Ensuring that all machinery and equipment is safe and maintained as appropriate.
2) Report all accidents near misses and dangerous occurrences and ensure that the required
investigations are carried out
3) Ensure that all employees under their control carryout their duties in a safe way at all times while
at work.
4)
Maintain a good standard of housekeeping at all times
5) Make recommendations to their business manager on matters regarding Health Safety and
Welfare.
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Policy continued
Safety Representatives
hold a key role of being
the employee
representatives on
matters relating to
Health, Safety and
Welfare
Safety Representatives.
Freudenberg Technical Products fully supports employee representation on health safety and welfare
matters.
The company views Safety Representatives as playing a key role in consultations with the employer
and considers the Safety Representative to be one of the main links of any Health and Safety
Committee.
In addition to this The Safety Representative shall promote Health and Safety to all employees and will
have the following functions
1) They will investigate complaints by an employee that relate to that employee’s Health Safety and
Welfare.
2) They will make representations to the employer on matters regarding Health Safety and Welfare.
3) They will make representations to the employer on general matters that may have Health and
Safety Concerns.
4) Carryout inspections of the workplace and document in accordance with company procedures.
5) Represent all employees in consultation with officers and inspectors of the Health and Safety
Executive or any other enforcing authority.
6) Receive any instructions or information from officers or inspectors affecting the employee’s health
safety and welfare.
Safety Representatives should receive training to give them the skill and knowledge that will allow them
to fulfil their obligations.
Safety Representatives names should be included in any Inductions given to new employees.
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Policy continued
Employees. It is
Freudenberg Technical
Products policy that all
employees shall fully comply
with all legislation and any
Specific safety instructions
or safety procedures this
forms part of their
conditions of employment.
Employees. All employees have a Legal Duty while at work TO:
1) Take responsibility for their own and that of others Health and Safety and except responsibility
for all of there acts or omissions whilst in the place of work.
Co-Operate with their employer at all times enabling the employer to comply with all duties and
requirements that may be placed upon them.
3) Report to the Supervisor or Manager any faults in plant machinery and equipment or indeed
any dangerous situation.
4) Not interfere with or misuse anything that belongs to the company that is in the best interests
of Health and Safety
5)
Comply with all Health and Safety Instructions given to them by any person in authority.
Reporting of Faults and Dangerous Situations.
Every employee has a legal duty to report to there Team Leader or Supervisor any faults to any
plant or equipment.
If the response they receive is not satisfactory then they should contact the Health and Safety
Department.
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The Formalised System
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Paper or electronic
Stand-alone or integrated
Typical structure includes:
Policy
Procedures
Processes
Associated documents/records
e.g. Accident records, completed risk assessments
(COSHH, Fire, DSE)
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OHSMS Documentation
Level 1
Level
2
Level
3
Level
4
Policy
Policy, Scope
Describes processes
who, what, when,
where
Describes how tasks and
specific activities are done
Provides objective Evidence of compliance to
OHS requirements clause 4.5
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Procedure
s
Work Instructions,
checklists, forms,
Records
The OHSAS 18001 Approach
Initial Review
policy
Checking &
corrective
action
Implementation &
operation
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Planning
Requirements of OHSAS 18001
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Clause 4.5 Checking and corrective action
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Performance measuring and monitoring
Accident, incident, non-conformance and corrective and preventive
actions
Records and records management
Audits
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Monitoring and Measurement
Proactive
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Internal Audits
Objective achievement
Training effectiveness
Staff attitudes
Health surveillance
Exposure levels
Use of PPE
Reactive
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Unsafe acts
Near misses
Accidents
Sickness absence
Complaints
Regulatory Issues
The OHSAS 18001 Approach
Initial Review
Management Review
policy
Checking &
corrective
action
Implementation &
operation
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Planning
Requirements of OHSAS 18001
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Clause 4.6 Management Review
The periodic review of the management system
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The results of Internal Audits
Changes to the OHSMS
Incident/accident reporting and outcomes
New/changes to legislation
New/changes to processes
Objectives and policy
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Consider changes to the organisation, are our objectives still relevant.
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Management Review
Inputs
What needs to change?
Outputs
Audits –External
-Internal
Organisation changes
Actions Outstanding
Objectives & Targets
Accidents/Incidents
Review
Operational Control
Legal Compliance
Policy
Training/competency
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Improvement
action
plan
Route to Registration
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Registration Process
Introductory visitgap analysis.
Conducted early on in the project.
Identifies areas that are OK
and which areas need more work.
Address
non-conformances
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PHASE ONE
Desk top
review
PHASE TWO
Implementation
audit
Certification Benefits
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External audits ensure that operational controls are maintained
Reduced risk of accidents/incidents and financial losses
Use of the ‘BSI Registered symbol’
Maintain legal compliance
Drive Continual Improvement
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Questions?
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