July 27, 2004

U.S. Army Corps of Engineers Wilmington District

Progress Report to the Liaison Council

EEP Liaison Council Members Chris Russo -- NCDENR Bruce Ellis __ NCDOT Joe Thomas – Ecobank Alan Fickett – Ecobank Camilla Herlevich – Clean Water Management Trust Fund Jim Buck – Buck Engineering Barney O’Quinn – Arcadis Charles Bruton – NCDOT John Preyer – NCERA Derb Carter – Southern Environmental Law Center Katherine Skinner – The Nature Conservancy David Franklin – USACE Tom Bean – NC Environmental Defense Bill Ross – NCDENR Roger Sheats – NCDOT Dempsey Benton – NCDENR Dan Oakley – NCDENR Leslie Bevacqua – NCCBI Linda Pearsall – NC Natural Heritage Program Bill Holman – Clean Water Management Trust Fund Janet D’Ignazio – NCSU CTE Robin Smith – NCDENR Hawley Truax – Office of the Governor Mike Jones – Martin Marietta U.S. Army Corps of Engineers Wilmington District

Meeting Purpose

 Information exchange on progress and activities.

 Provide opportunity for Council Members to ask questions and discuss issues.

U.S. Army Corps of Engineers Wilmington District

Outline

• Welcome and Introduction • Administrative progress • Program Assessment and Consistency • Program Status • Policy process and procedure manual and information management systems • Communication plan

U.S. Army Corps of Engineers Wilmington District

Program Launch

The Memorandum of Agreement (MOA) was signed on July 22, 2003

U.S. Army Corps of Engineers Wilmington District

3-Party MOA DOT/DENR/USACE July 2003 2-Party MOA DOT/DENR April 2004 Regulatory Document

U.S. Army Corps of Engineers Wilmington District

Business Document

Administrative Progress

Three Party MOA (NCEEP.net)  Confirms: Mission, Planning Process, Funding, Mitigation timing and requirements  Defines regulatory oversight (PACG)  Mitigation protection measures  Operating procedures

U.S. Army Corps of Engineers Wilmington District

Administrative Progress

Two Party MOA (NCEEP.net) April 12, 2004  References Three Party Agreement  Responsibilities of DENR Reporting system, performance metrics, database maintenance and development, fiscal accounting  Responsibilities of the NCDOT Reliance on NCDENR, impacts provisions, funding commitment  Amendment provisions

U.S. Army Corps of Engineers Wilmington District

Administrative Progress

Contracts and partnering    Full delivery restoration program • initiated on December 23, 2003 • targeted toward restoration requirement Contract with CTNC • Executed October 21, 2003 • targeted toward HQ preservation • Stewardship 3PM and IM Data Base- RTI

U.S. Army Corps of Engineers Wilmington District

Organization

DENR Exec.

Policy Quality Control Director, EEP Administration Operation Manager Monitoring Planning Implementation

U.S. Army Corps of Engineers Wilmington District

Organizational Relationship DENR/DOT (Tri-party MOA) DENR Exec.

Director, EEP In-lieu Program Tri-party MOA DOT Exec.

PDEA ONE Program

U.S. Army Corps of Engineers Wilmington District

Organizational Relationship EEP/DENR PACG Liaison Council DENR Exec.

Director, EEP In-lieu Program Tri-party MOA DOT Exec.

U.S. Army Corps of Engineers Wilmington District

Organizational Staffing 60 60 50 40 30 20 10 34 Admin, Policy, Strategic plng = 15 Operations = 45 60 July Aug Sept Oct Nov Dec

U.S. Army Corps of Engineers Wilmington District

Biennial Budget

Founded on  MOA requirements for schedules  NCDOT forecasted impacts  Transition plan (Tri-Party)

U.S. Army Corps of Engineers Wilmington District

Tri-Party Biennial Budget

(in revision) Administration= Restoration= Preservation= Watershed Planning= $ 15 million $ 90 million $ 136 million $ 6 million $ 247 million

U.S. Army Corps of Engineers Wilmington District

Operations 6% Proposed EEP Biennial Budget Restoration 35% 28% Preservation 28% 3% Planning

Operations Preservation 1 Preservation 2

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Both needed during Transition

Planning Restoration

After Transition, this investment is recycled for future TIP projects

U.S. Army Corps of Engineers Wilmington District

New and Planned Initiatives

 Long term management (Stewardship)  Statewide short term monitoring program

U.S. Army Corps of Engineers Wilmington District

PACG

David Franklin

U.S. Army Corps of Engineers Wilmington District

PACG

PACG Agency Composition PACG Meetings PACG Responsibilities PACG Organization

U.S. Army Corps of Engineers Wilmington District

DENR EXEC.

EEP PACG Technical Committee Issue A Ad hoc Issue B Ad hoc Issue C Ad hoc U.S. Army Corps of Engineers Wilmington District

Program Status

Suzanne Klimek Director of Operations

U.S. Army Corps of Engineers Wilmington District

Major Program Initiatives

 Assessment of Program Status  Development of Statewide Programmatic Strategy  Status of Preservation Initiative  Project Implementation  Watershed Planning  Functional Assessment Teams

U.S. Army Corps of Engineers Wilmington District

Assessment of Program Status

 Impact Projections from DOT (March ’04)  Conversion of projected impacts to program needs according to Tri-party MOA  Transfer of DOT Assets and Debit Ledger  Compilation of WRP Assets  Response to latest round of full-delivery RFPs  Overall reconciliation for all CUs

U.S. Army Corps of Engineers Wilmington District

Development of Programmatic Strategy

 Conduct annually to determine program action plan  Evaluation of situation for each CU  Existing assets and needs over time  Past and current efforts and their success  Needs in the near and long term  Set course for year  Share through web site

U.S. Army Corps of Engineers Wilmington District

Status of Preservation Initiative

 Contract with CTNC executed October ‘03  Preservation applied during transition period based on ecoregions

U.S. Army Corps of Engineers Wilmington District

Preservation Status Riverine Wetlands

Riverine Wetland Acres 100 % 45% 100 % 100 % 100 % 100 % 100 % 0% NOCP SOCP NICP SICP SP CP NM SM

U.S. Army Corps of Engineers Wilmington District

Preservation Status Non-riverine Wetlands

Non-riverine Wetland Acres 100 % 100 % 100 % 100 % 0% 0% 0% NOCP SOCP NICP SICP SP CP 0% NM SM

U.S. Army Corps of Engineers Wilmington District

Preservation Status Streams

Stream Feet 100 % 48% 100 % 100 % 52% 64% 100 % 100 % NOCP SOCP NICP SICP SP CP NM SM

U.S. Army Corps of Engineers Wilmington District

Project Implementation

 Continue implementation of projects initiated by WRP  Transfer and continue implementation of projects initiated by DOT  Additional projects initiated under EEP  Full-delivery contracts

U.S. Army Corps of Engineers Wilmington District

Summary of WRP, DOT and EEP Projects

     Total number of projects = 379 Streams = 215 projects   780,000 linear feet of restoration Average length = 3,640 linear feet Riparian Wetlands = 80 projects   2,240 acres of restoration Average size = 28 acres Non-riparian Wetlands = 45 projects   6,380 acres of restoration Average size = 141 acres Miscellaneous = 39 projects  Coastal marsh, riparian buffer, nutrient offset

U.S. Army Corps of Engineers Wilmington District

Status of Full-delivery Contracts

 15 full delivery RFPs issued in Dec. ‘03  Executing contracts on 9 totaling $16,280,528  Working to resolve technical issues on 2  Received no response on 3  Did not open 1  Working on improvements to RFP format with input from the NC Environmental Restoration Association

U.S. Army Corps of Engineers Wilmington District

Watershed Planning

 22 Local Watershed Plans completed or underway  4 river basin plans scheduled for revision in 2004  Working on packaging LWPs to present to USACE to get credit for alternative forms of mitigation  Will initiate additional LWPs later this year

U.S. Army Corps of Engineers Wilmington District

U.S. Army Corps of Engineers Wilmington District

Status of Functional Assessment Teams

Wetlands

 Evaluation parameters developed (i.e. soil type, canopy cover)  Field verification of parameters underway

Streams

 Plan to present GIS method to PACG in September  Field method still to be worked on

U.S. Army Corps of Engineers Wilmington District

Policy Process and Procedures Manual

Barb Satler

U.S. Army Corps of Engineers Wilmington District

Policy, Process and Procedures Manual Quality Management System  Designed and adopted to promote effectiveness, efficiency, and transparency in operations  Designed as a single point of reference for day-to day operations  Primary users: EEP Staff  Benefits to partners, customers, the business community  Adopted ISO 9001:2000 Quality Standards

U.S. Army Corps of Engineers Wilmington District

Policy, Process and Procedures Manual Quality Management System  ISO 9001:2000        Principles Customer Focus Leadership Involvement of people Process approach Systems approach Factual decision making Continual improvement

U.S. Army Corps of Engineers Wilmington District

PPPM Format

1.

2.

3.

4.

5.

6.

7.

8.

9.

Introduction Scope References Terms Management System Overview Management Responsibilities Resource (Administrative) Management Work Processes Measurement and Analysis

U.S. Army Corps of Engineers Wilmington District

EEP Core Processes

Organizational Strategic Planning  top-level management function  sets program goals and measures  evaluate performance  ensures resources to meet mission and achieve goals

U.S. Army Corps of Engineers Wilmington District

EEP Core Processes

Operational Strategic Planning  Operational management function  Sets program goals and measures  Directs project to achieve all objectives

U.S. Army Corps of Engineers Wilmington District

EEP Core Processes

Watershed Planning  Technical function  Addresses scientific and economic factors affecting watershed quality  Development of Watershed Restoration Plans and Local Watershed Plans

U.S. Army Corps of Engineers Wilmington District

EEP Core Processes

Land Acquisition  Operational function  Identification  Assessment  Negotiation  Administration of real estate transactions

U.S. Army Corps of Engineers Wilmington District

EEP Core Processes

Implementation  Project management function  Accomplishes watershed restoration and mitigation goals  Variety of delivery methods using the private sector

U.S. Army Corps of Engineers Wilmington District

EEP Core Processes

Contracting  Administrative function  Supports procurement needs of planning, acquisition, and implementation  Complies with legal and regulatory requirements  Ensures “best value” for the State of NC

U.S. Army Corps of Engineers Wilmington District

EEP Core Processes

Accounting  Administrative function  Supports budgeting, accounts receivable and payable  Supports associated reporting needs of all other EEP functions

U.S. Army Corps of Engineers Wilmington District

EEP Core Processes

Administration  Resource management function  Supports organizational needs such as human resources, infrastructure and communications

U.S. Army Corps of Engineers Wilmington District

PPPM Policy Example

POLICY EXAMPLE: Quality 1.0

PURPOSE AND SCOPE

The Ecosystem Enhancement Program will ensure organizational excellence by continually improving the effectiveness, efficiency and quality of operations consistent with customer requirements, stakeholder expectations and the overall mission of the organization. The EEP Quality policy is consistent with the North Carolina Department of Environment and Natural Resources Organizational Excellence and Quality Policy.

2.0

QUALITY POLICY STATEMENT

The Ecosystem Enhancement Program shall:  Understand and focus on customer requirements  Provide and sustain a leadership system in support of high performance, individual development, initiative, organizational learning, and promotion of partnerships  Provide resources to, and authorize and empower supervisors and staff for process implementation  Be committed to continual review and improvement of policies, process and procedures in support of efficient and effective operations  Use a factual knowledge management approach to decision making  Ensure a beneficial relationship with customers, suppliers, stakeholders, the regulatory community, and staff.

 Produce measurable results that focus on capacity and capability

REFERENCES

EEP Mission Statement (link in background section of manual) NCDENR Organizational Excellence and Quality Policy (currently resides in: \\archer\dot\shared\EEP Procedures\RTI\PPPM development\Team b management\DENR Quality Policy)

AUTHORIZATION

_________________________________ William Gilmore

U.S. Army Corps of Engineers Wilmington District

PPPM Process Map Example

START From 02.02.01

Site Proposal submitted to EEP Implementation Supervisor assigns Project Manager to follow up on site proposal.

Project Manager identifies appropriate Party (Agency) to contact landowner End of Process.

GO TO 7.2.2.2.1 Assign Design Services Contractor Send letter to LO with standing offer Maybe Yes Landowner Willing?

No Record information in IMS NRCS (via existing contract) SWCD (via existing contract) Project Manager (PM) Other SPO Provides Preliminary Offer to PM PM Discuss Offer and/or Plan with LO via Letter or Visit

Content includes:

-EEP’s mission and work -Easements or options -Potential on property -Purpose of site visit Responsible party contacts landowner via phone call or letter EEP Allowed on Land?

Yes SUBPROCESS: CONDUCT INITIAL ASSESSMENT 7.2.2.1.2.1

No STOP Record information in IMS No Proceed?

Yes SPO Liaison forwards request to SPO Field Supervisor forwards SPO request to EEP SPO Liaison Field Supervisor determines priority of project acquisition (looking at ops plan with Jim) PM sends property information to Field Supervisor PMDevelops Preliminary Project Cost Estimate Conceptual Plan No Contractor Develops Conceptual Plan Use RFS Method to Contract for Conceptual Plan Yes Review Teams Assess Project Yes Conceptual Plan Required?

No Landowner requires offer from SPO?

yes Proceed?

Process to Identify and Approach Landowners for Restoration Projects ID No. 02.02.01.02

Owner: TBD

Page 1 of 1

04/19/2004 Rev. 0.1

Author: A. M. Miles/pc STOP Record Information in IMS No

U.S. Army Corps of Engineers Wilmington District

Information Management Database

 On target for IBEAM Notebook requirements completion in August  IBEAM facilitates rapid development of programming Followed phased approach to analysis, design and implementation Highest priority to conduct analyses for asset accounting and forecasting

U.S. Army Corps of Engineers Wilmington District

Information Management Database

 Creates information system that contains data elements and functionality essential to supporting operations and goals  Scope includes:  EEP implementation project management and tracking   DOT project tracking and mitigation forecasting Mitigation debit and credit ledger

U.S. Army Corps of Engineers Wilmington District