Transcript The Astra Schedule Suite

Event Management
Construction
Students
Planning
Operational Costs
Equipment
Faculty
Academic
Scheduling
Parking
Facilities
Our Vision
Building world class software while
recognizing that our software is only
relevant if it is used to solve
important business problems in
higher education.
About Us
• Higher Education focused since 1950’s with a background in
institutional planning.
• Solution Oriented. Ad Astra delivers solutions to business problems
and empowers administrative decision makers with information.
• Client-driven software development.
• Our solutions have fit over 350 campuses.
• Our goal is to help colleges and universities provide a better service
to students and at the same time run their business more cost
effectively.
Ad Astra Information Systems, LLC.
Astra Schedule
Kansas City, Mo
Objectives
of Smart Scheduling
•
Measurement and Accountability
– Data creates awareness: changes are needed, what’s working
now.
– If you can’t measure it, you can’t improve.
• Students getting the right classes
• Resource utilization (Space, Time, Energy, Faculty)
•
Improve Student Service
– Increase on-time graduations
– Increase hours per student
– Decrease transfer rates
•
Generate Cost Savings
–
–
–
–
Decrease offerings/student FTE
Decrease part-time instructional Costs
Decrease energy usage
Increase space utilization
Crisis in Higher Education
Trends (1995 – Future)
• “Baby Boom Echo”
– They are coming – more than 40 million of them!
– Peek in 2009 – largest graduating class ever – 3.2
million students
– Continue through 2018
• Full-time faculty members to support these students
has only increased 7%
• 41,236 Students, 17,365 Parking Spaces
• Crippling decline in funding
– Budgets cut by 12.5% in some cases
Software is not the entire solution
• People: Schedulers and administration have
to be motivated by student needs and
efficiencies, not just by pleasing faculty
• Process: Rolling Forward, Standard Times,
Primetime Overload
• Software: Calculate Demand, Model Process
Enhancements, Model Schedule Changes
Problems with Common
Scheduling Practices
• Rolling forward
schedules
• “Primetime” overload
• No standard meeting
blocks
Roll forward schedules are out of date
and do not reflect current student
demand.
When the 45-70 hour scheduling week is
reduced to 15 hours or less, the student
has little chance of getting all of the classes
they need in a conflict-free schedule.
Primetime Overload
Non-Standard Meeting Blocks
Paying 100%
for space that is
50% full
Paying 100%
subsidy on
student
tuitions
How many
sections of
this class
are being
offered?
Does this class
conflict with
other classes
that I need?
Paying
100% for
HVAC
Paying Faculty 100%
(Expenses > Revenue)
Is there another
building that is
already in use?
Is there a
smaller classroom
available?
Essential Solutions for
Academic Scheduling
What?
When?
Curriculum
Management
Timetabling
Faculty
Assignment
Room
Scheduling
Who?
Where?
Curriculum Management
Demand Analysis
Academic
Affairs
Gather
information from
several sources
in one tool to
produce a smart
schedule.
Institutional
Research
Facilities
Planning
Drive Cost Savings and Deliver
better Student Service
How can we assess Demand?
1. Roll-forward last like term schedules
2. Historical Analysis and Trends in Enrollments
3. Program Survey/Reference Degree Audit Systems to predict
what students will need next
4. Student Survey – polling students for availability and classes
they desire to take in future terms
Merging Demand from all sources
Faculty-to-Section
Assignment
“ In virtually all institutions, instruction is the
most significant cost category and
instructor costs comprise the vast majority
of costs contained therein.”
If This Was A Business
August 1998
Dr. W.R. Channell
Faculty-to-Section Assignment
• Create multiple scenarios for Faculty
schedules
• Ad-hoc and bulk optimization tools
• Balance and control placements by
availability, load balancing quality and
cost.
Your Investment in Faculty
Timetabling and Room
Assignments
“The only way to deal with fixed or declining
resources is to better utilize the resources
we have available, or in language of
business lower our costs per unit and
increase our margins.”
If This Was A Business
August 1998
Dr. W.R. Channell
Timetabling and Room
Assignments
• Maximize space and time availability with
a single optimization process
• Minimize student and instructor conflicts
• Manage ad-hoc changes throughout the
term in graphical interfaces
When is a Building NOT Needed?
Event Management
• Use Astra Schedule to help generate
additional revenue for your campus.
• Seamlessly coordinate the rooms,
resources and services required to hold
events on your campus.
Connecting People and Tasks
Facilities
Parking
Accounting
A/V
Security
Event
Scheduler
Catering
Academic
Scheduling
Customer
Requesting and Confirming Events
and Services
Event is
confirmed or
declined and
customer is
notified
Customer
makes
Request
from
Web
Request is
routed to the
appropriate user
and queued
Confirmations/Declines
for
services are
returned
Workflow process
trigger
notifications (email)
and To Do’s
Integration
Classes, Events, Resources, Reporting, Web
Access, Accounting, Messaging, Exams,
Requesting & Confirming, Student Information
Systems, Degree Audit Systems
Benefits:
• IT Supports one system.
• Your campus accesses data from one system.
• You report from one system.
Solutions that fit.
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Room Scheduling/Optimization
Event Management
Resource Management
Web Access (viewing, requesting, scheduling)
Reporting
HVAC Zone Management
Curriculum Modeling/Demand Analysis
Faculty-to-Section Assignment
Timetable Development
Consulting
Questions?
Sarah Collins
[email protected]
888-343-1092