Transcript Slide 1

Spring 2012
Computer-Based Testing (CBT)
Training Materials
Grades 6 and 10 FCAT 2.0 Reading
FCAT 2.0 Reading Retake
FCAT Reading and Mathematics Retakes
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Glossary of Terms
PearsonAccess – www.pearsonaccess.com/fl
• A website used for almost all test preparation (e.g., PreID), setup,
administration, and reporting tasks.
• Correct test administration must be selected each time you log in.
• Requires a username and password.
• Links to support materials:
www.FLAssessments.com/SpringRMS
• PearsonAccess will timeout after 14 minutes of inactivity.
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Glossary of Terms
PearsonAccess Training Center
• Accessed from the Training
Center tab on PearsonAccess
Home page.
• Provides an opportunity to
 Practice PearsonAccess tasks
 Manage the Infrastructure Trial in
preparation for testing
• Requires a username and
password.
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PearsonAccess:
School User Accounts
• School user accounts are required to access the
Pearson site for FCAT / FCAT 2.0 / EOC testing.
− School Administrator (principal): can view score
reports when test results are posted.
− CBT Coordinator (school assessment coordinator): can
complete all activities related to the setup and
administration of computer-based testing.
− CBT Test Administrator (test administrator): can only
view students testing and can resume tests for students
if they exit the test.
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PearsonAccess:
School User Accounts
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School user accounts are necessary to complete the CBT test activities.
Create or reset your password for each Pearson site (operational and training
center).
Create school user accounts for test administrators in Pearson site
(operational).
Two different school user accounts may be set up:
– Individual accounts for each test administrator
 Test administrator will set up unique password.
– Generic accounts linked to the school assessment coordinator
 The password will be the same for all test administrators.
 These accounts can be randomly assigned.
Test administrators may monitor and resume students with a school user
account.
Note: Test administrators that resume students must have an additional person
in the room to monitor students.
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Glossary of Terms
Proctor Caching
• Proctor Caching is a process of loading or “caching” test content locally
on a computer at the school level.
• Does not require a separate caching server and can run on any
workstation on the network that meets minimum requirements.
• Proctor Caching software is provided by Pearson.
• Reduces test delays due to network congestion.
• Provides students with a more seamless testing experience.
• Required for all FCAT/FCAT 2.0/EOC computer-based testing in
Florida.
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Glossary of Terms
TestNav 6.9 (TestNav)
• Platform for Florida’s high-stakes
computer-based statewide
assessments.
• Software application installed
either on a file server or on each
computer that will be used for
testing.
Note: This is the URL used for testing
this Spring; it is different from the URL
used for the Infrastructure Trial.
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Glossary of Terms
TestHear
• Platform used to deliver accommodated forms (e.g., large print, zoom,
color contrast, screen reader, assistive devices) for Florida’s highstakes computer-based statewide assessments.
• Software application installed on each computer that will be used to
test students who require computer-based accommodations.
• TestHear will operate on Windows PC workstations and on Macintosh
workstations that have Mac OS 10.5 or later installed and are running
Windows (e.g., via Boot Camp).
• TestHear will not work on Mac OS X 10.4 or on Macs that cannot also
run Windows.
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Glossary of Terms
ePAT
• Electronic Practice Assessment Tool
• Provides students an opportunity to practice using the
computer-based platform prior to testing.
• Available for download at www.FLAssessments.com/ePATs.
• Download ePAT launcher separately from test content.
• Accommodated ePATs are also available. Launcher is bundled
with the practice test content for accommodated forms.
• Scripts and instructions for downloading ePATs are under the
Resources tab.
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CBT Readiness Activities
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Complete Certification Tool online
Install TestNav and TestHear
Run System Check
Conduct Infrastructure Trial
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Certification Tool
• Computer-Based Assessment Certification Tool window
is February 28 – March 9, 2012.
– A Weekly Briefing will be posted soon to provide detailed information.
• The Computer-Based Assessments Certification Tool must
be completed and submitted as directed by the FDOE.
• Schools are responsible for providing information about the
number and types of computers to be used for computerbased testing and the number of students to be tested on
each day of the administration window.
• Schools must also respond to questions about whether
readiness activities have been completed.
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Infrastructure Trial
• A District-wide infrastructure trial will be conducted on
Tuesday, March 27, 2012.
• An Infrastructure Trial is an opportunity for districts and schools
to prepare for the operational computer-based test
administrations by simulating test-day network utilization,
determining any school or district issues, and confirming that all
workstations that will be used for testing can run the appropriate
software.
– Create the same testing environment (e.g., testing rooms, number of
computers, appropriate switches and hubs, power supplies) that will
be used for testing.
– Manage the test sessions in the PearsonAccess Training Center
and will use the tools (e.g., TestNav System Check) to determine
network user capacity and bandwidth requirements.
– The Trial should take approximately thirty minutes for users to log12
in, supply random answers, and submit the test.
Computer-Based Test
Schedule
March 27
District-wide Infrastructure Trial
April 9-20
FCAT 2.0 Reading Retake
Two half-day sessions over two days*
FCAT Mathematics Retake
Untimed—up to one school day
FCAT Reading Retake**
Untimed—up to one school day
April 16-27
Grade 6 FCAT 2.0 Reading***
Two 70-minute sessions over two days
Grade 10 FCAT 2.0 Reading
Two 70-minute sessions over two days
* Each FCAT 2.0 Reading Retake session may last no longer than half the length of a typical
school day.
** The FCAT Reading Retake is offered in paper-based and computer-based formats; selected
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schools will administer on the computer.
*** Grade 6 FCAT 2.0 Reading tests may begin on Day 2 of the testing window, April 17.
CBT Daily Administration
Schedule
FCAT 2.0 Reading Retake
• Schools administering the CBT FCAT 2.0 Reading
Retake may schedule sessions during the entire
Retake window (April 9 – April 20).
• Any paper-based accommodations must be
administered on Days 1-5 of the testing window,
April 9 – 13, 2012.
• The two FCAT 2.0 Reading Retake sessions may
each last no longer than half the length of a typical
school day and are to be administered over two
days.
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CBT Daily Administration
Schedule
FCAT Mathematics Retake
• CBT sessions may be scheduled during the
entire Retake window (April 9 – April 20).
• Any paper-based accommodations must be
administered must be administered on Days 1-5
of the testing window, April 9 – 13, 2012.
• Students may have up to the length of a typical
school day to complete the test but must
complete the test in one day.
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CBT Daily Administration
Schedule
FCAT SSS Reading Retake
• The FCAT Reading Retake is offered in paperbased and computer-based formats; selected
schools will administer the test on the computer.
• Computer-based testing (CBT) sessions may be
scheduled during the entire two-week testing
window, April 9 – 20, 2012.
• FCAT Reading Retake paper-based test must be
administered on Days 1 – 5 of the testing window,
April 9 – 13, 2012.
• Students may have up to the length of a typical
school day to complete the test but must complete
the test in one day.
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CBT Daily Administration
Schedule
Grade 6 FCAT 2.0 Reading
• Grade 6 FCAT 2.0 Reading is a computer-based test
and will be administered in two 70-minute sessions
over two days.
• The FCAT 2.0 testing window is April 16 – 27. Schools
may begin scheduling Grade 6 FCAT 2.0 Reading
sessions on Day 2 and may schedule sessions each day
for the remainder of the testing window, if needed.
• Paper-based tests (accommodations only) should be
administered on Day 2 and Day 3 of the testing window,
with make-up testing administered through Day 10, as
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needed.
CBT Daily Administration
Schedule
Grade 10 FCAT 2.0 Reading
• Grade 10 FCAT 2.0 Reading is a computer-based test
and will be administered in two 70-minute sessions
over two days.
• The FCAT 2.0 testing window is April 16 – 27. Districts
may begin scheduling Grade 10 FCAT 2.0 Reading CBT
sessions on Day 1 and may schedule sessions each day
through Day 10, if needed.
• Paper-based tests (accommodations only) should be
administered on Day 1 and Day 2 of the testing window,
with make-up testing administered through Day 5 (April 18
13), as needed.
What’s New for
Spring 2012
SEAL CODES
• Students participating in Grade 6 or 10 Reading or FCAT
2.0 Reading Retake using TestNav must enter a seal code
to open Session 2 on Day 2 of testing.
• Students are not able to return to Session 1 once they
have logged in to Session 2. Students will log in using the
same Student Authorization Tickets for both test sessions.
• TestHear accommodated forms do not require a seal code
to begin testing on Day 2.
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What’s New for
Spring 2012
TestHear Platform
• Accommodated computer-based test forms are available
for eligible students who have such accommodations
identified in their individual educational plans (IEPs) or
Section 504 plans:
– Large print
– Color contrast
– Zoom
– Screen reader
– Assistive devices
• Students are required to practice using the ePat
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specified form or combination of forms.
What’s New for
Spring 2012
PAPER-BASED MATERIALS
• Regular print and Braille test materials are available for
eligible students who have such accommodations identified
in their IEPs or Section 504 plans.
• Reading Passage Booklets for computer-based Reading
tests are available for eligible students with this
accommodation indicated in an IEP or Section 504 plan.
 Although Reading Passage Booklets are included in the category of
paper-based accommodations, eligible students who require them
will test on the computer.
• Note: Large print is not available on paper for CBT
assessments; instead students are expected to use the
accommodated form via TestHear.
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Students to be Tested
Grades 6 and 10 Reading
• In general, all students currently
enrolled in grades 6 and 10 will take the
FCAT 2.0 Reading test.
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Students to be Tested
Grades 10–Adult (AD) Students
• FCAT SSS Reading Retake: Students who entered Grade
9 prior to Fall 2009 and have not yet passed the Reading
portion of the Grade 10 FCAT participate in the FCAT SSS
Reading Retake.
• FCAT 2.0 Reading Retake: Students who entered Grade 9
in Fall 2009 and did not pass the Grade 10 FCAT 2.0
Reading participate in the FCAT 2.0 Reading Retake.
• FCAT Mathematics Retake: Students who entered Grade
9 in Fall 2009 or earlier and have not yet passed the
Mathematics portion of the Grade 10 FCAT participate in
the FCAT SSS Mathematics Retake.
• Note: Students enrolled in Grade 10 participate in
FCAT/FCAT 2.0 regardless of any ACT or SAT concordant
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scores on file.
Students to be Tested
• English Language Learners
(ELLs)
• Students With Disabilities
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Students to be Tested
• Special Program Students
– Home Education (13-9998)
– McKay (13-3518)
– FTC Scholarship (97-9999)
– Florida Virtual Academy (50-7079)
– Florida Virtual Full-Time Middle School (71-0300)
– Florida Virtual Full-Time High School (71-0400)
– Miami-Dade Online Academy (13-7001)
– Hospital/Homebound Program (13-9732)
Note: All special program students who are eligible for the
computer-based testing will be set up in PearsonAccess by
District staff.
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Administration
Accommodations
• Appendix A of the Spring 2012 CBT Manual
contains detailed information regarding
administration accommodations for students with
disabilities and English language learners.
• All personnel involved in administering tests to
students with allowable accommodations must
familiarize themselves with the information in
Appendix A.
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TestHear: Assigning
Accommodated Test Forms
Assigning an Accommodated Form
Click “Specify” or “Override” on the Session Details screen to assign a
specific form.
Form Name in
PearsonAccess
Lrg Prt
Zoom
Con
Scr Rdr
Lrg Prt+ Con
Lrg Prt+Scr Rdr
Lrg Prt+ Con+Scr Rdr
Zoom+ Con
Zoom+Scr Rdr
Zoom+Col Con +Scr Rdr
Con+Scr Rdr
Assistive Devices
Accommodations Offered
Large Print
Zoom
Color Contrast
Screen Reader
Large Print and Color Contrast
Large Print and Screen Reader
Large Print, Color Contrast, and Screen Reader
Zoom and Color Contrast
Zoom and Screen Reader
Zoom, Color Contrast, and Screen Reader
Color Contrast and Screen Reader
Assistive Devices
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Materials Needed
for Testing
Computer-Based Test Administration Manual
• You will need the Spring 2012 Computer-Based Test
Administration Manual to read the test administration
scripts to students.
• When testing students who are allowed certain
accommodations, you may need to modify the scripts. It is
especially important that you review the scripts BEFORE
testing begins to determine the necessary modifications. Do
not interpret this as permission to paraphrase test items.
• Scripts and instructions for administration of
accommodated computer-based test forms (large print,
color contrast, zoom, screen reader, assistive devices) are28
provided in Appendix A.
Materials Needed
for Testing
Computer-Based Test Administration Manual
• Appendix D on page 311 is the CBT Test
Administrator Quick Reference Guide.
• This guide lists possible error messages students
may encounter, explanations for each message,
and possible solutions.
• This guide is a helpful resource for test
administrators during testing.
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Materials Needed
for Testing
Student Authorization Tickets
• The School Assessment Coordinator sections of the
manual provide instructions for scheduling students into
test sessions and printing Student Authorization Tickets.
• For each test session, each student needs a Login ID and a
test code (password), which are printed on the Student
Authorization Tickets.
• Students will need a pen or pencil during testing to sign
their tickets.
• Students taking the FCAT 2.0 Reading tests will log in
using the same Student Authorization Tickets for both
sessions.
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Materials Needed
for Testing
Student Authorization Tickets (cont.)
• Student Authorization Tickets must be handled
in a secure manner and returned to the school
assessment coordinator immediately after each
day of testing is completed.
• The test administrator will give each student a
ticket only AFTER all students have entered the
testing room, as instructed in the script, and all
tickets must be collected BEFORE students leave
the testing room.
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Materials Needed
for Testing
Student Authorization Tickets (cont.)
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Materials Needed
for Testing
Session Roster
• A Session Roster is a list of all students scheduled in a test
session that displays important information including:
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Test Administration
Session Name
Test to be Administered
Test Code (password)
Student Name
Florida ID
Student Date of Birth
Class information
Login ID
Blank space to record attendance information and accommodations used.
• The Session Roster may be used to record required
administration information.
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Materials Needed
for Testing
Session Roster (cont.)
• Session Rosters must be handled in a secure
manner and returned to the school assessment
coordinator immediately after each test session
is completed.
• The School Assessment Coordinator sections of
the Spring 2012 CBT Manual provide instructions
for creating and printing Session Rosters.
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Materials Needed
for Testing
Session Roster (cont.)
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Materials Needed
for Testing
Test Group Code
• A test group code is a unique four-digit number used to
identify a group of students testing together.
• Each group of tested students, initial and make-up, in a
testing room should receive a unique test group code.
• School assessment coordinators create a unique four-digit
code for each test session including make-up test sessions
and distribute test group codes to test administrators.
• Students will enter the test group code before beginning the
test, as indicated in the scripts.
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Test Code &
Test Group Code
Test Code
Test Group Code
A six-digit code created by PearsonAccess
and printed on Student Authorization Tickets
and Session Rosters. The Login ID and the
test code are required to log in to TestNav.
A unique four-digit number created by
district assessment coordinators or by school
assessment coordinators used to identify
groups of students tested together. The test
group code is entered after the Welcome
screen in TestNav and before students see
the first question.
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Materials Needed
for Testing
Seal Code
• A seal code is a unique four-digit number used to allow
students to access Session 2 of the computer-based FCAT
2.0 Reading tests (FCAT 2.0 Reading Retake and Grades 6
and 10 Reading tests given on TestNav) after they have
completed Session 1.
• Seal codes will be provided in PearsonAccess, and all
students in a test session will use the same seal code.
• Seal codes should not be given to students until
directed to do so on Day 2 when Session 2 is
administered.
• TestHear accommodated tests do not require a seal code38
to proceed to Session 2 on Day 2.
Materials Needed
for Testing
Seal Code (cont.)
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Materials Needed
for Testing
Seal Code (cont.)
Students
enter the
seal code
here
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Materials Needed
for Testing
Mathematics Reference Sheet
• Paper copies of the FCAT Mathematics Retake
Reference Sheet are provided for ALL students taking
the FCAT Mathematics Retake.
• The computer-based test has a pop-up window that
includes the FCAT Mathematics Retake Reference
Sheet.
• Reference sheets for computer-based tests will be
included in test administration manual shipments.
• The reference sheet is also available at
www.FLAssessments.com/SpringRMS and as a
perforated sheet in Appendix E of the manual and may
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be photocopied if necessary.
Materials Needed
for Testing
Mathematics Reference Sheet (cont.)
• Once students complete the test, the test
administrator must collect all reference sheets.
• The school assessment coordinator must package
the used and unused reference sheets in the
District Assessment Coordinator ONLY box.
• Used reference sheets are secure materials.
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Materials Needed
for Testing
Approved Four-function Calculators
• The computer-based FCAT Mathematics Retake has a built-in, fourfunction calculator.
• Once a student has participated in a practice test, he or she may
request to use an approved hand-held four-function calculator provided
by the district. (No other calculators may be used.)
• Students with visual impairments may use the approved large key/large
display calculators or approved talking calculators supplied by the
FDOE.
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Materials Needed
for Testing
Computer-Based Test Work Folders
• The Florida Computer-Based Testing Work Folder is a blank
piece of yellow 11x17 paper folded in half. Work folders arrived
in your shipment of test administration manuals.
• For the Mathematics test session, students are provided with
work folders to work the problems. One work folder should be
sufficient for each student; however, students may request
additional folders.
• Work folders are to be distributed to students at the beginning of
each Mathematics test session.
• School assessment coordinators and test administrators must
ensure that students have enough desk space to use their
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folders.
Materials Needed
for Testing
Computer-Based Test Work Folders (cont.)
• Once students complete the Mathematics test, the
test administrator must collect all work folders.
• The school assessment coordinator must package
the used and unused folders in the District
Assessment Coordinator ONLY box.
• Used work folders are secure materials.
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Materials Needed
for Testing
Reading Passage Booklets
• Reading Passage Booklets will be provided for eligible
students taking computer-based Reading tests who have
this accommodation identified in their IEPs or Section 504
plans.
• Districts were required to specify the number of each type
of Reading Passage Booklet needed for students during the
PreID window.
• The booklets contain reading passages but do not contain
test items. Students will respond to test items on the
computer.
• The passages for Session 2 should be clipped or secured
for Day 1 and removed for Day 2.
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Materials Needed
for Testing
Reading Passage Booklets
• The school assessment coordinator must specify in
PearsonAccess the correct form for each student in a TestNav
Grade 6 or Grade 10 FCAT 2.0 Reading test session who will use
a Reading Passage Booklet. Instructions for assigning the correct
form are provided on page 119 of the Spring 2012 CBT Manual.
• On the day of testing, school assessment coordinators and test
administrators must ensure that students with this accommodation
receive the correct booklet for the assessment they are taking.
• Reading Passage Booklets are secure materials and must be
stored in a secure location before and after testing. Please
see the Spring 2012 RMS Manual for passage booklet return
instructions.
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Materials Needed
for Testing
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters
a room for the
purpose of
monitoring a test
MUST sign the log
for that testing room.
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Materials Needed
for Testing
Seating Chart
• An accurate seating chart must be maintained for each testing room for
each test session. Seating charts must capture the following
information:
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the room name/number
student names and their location in the room during testing
date
session starting time
test administrator name
names of proctors (if applicable)
test group code
• All seating charts must indicate the front and back of the room, as well
as the direction the students are facing.
• If students move around or change seating during a test session, a new
seating chart must be created.
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Materials Needed
for Testing
Additional items:
• Pens and/or pencils
• Clock or watch
• Signs
 Do Not Disturb Sign
 Electronic Devices Sign
 Session Signs (FCAT 2.0 Reading Tests)
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School Assessment
Coordinator
Before, During, and After
Testing
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School Coordinator
Before Testing
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the
FCAT/FCAT 2.0 Administration and Security Agreement.
 Ensure that test administrators sign the Test Administrator Prohibited
Activities Agreement and FCAT/FCAT 2.0 Administration and Security
Agreement.
 Train your test administers and proctors. You must train several
employees to act as possible alternates.
 Receive test materials from your district assessment coordinator.
 Inventory the materials within 24 hours of receipt and report missing
materials or request additional materials immediately.
 For Mathematics tests only, ensure an adequate supply of reference
sheets and approved four-function calculators are available for all 52
students.
School Coordinator
Before Testing
 Create school user accounts for test administrators.
 Communicate the process for collecting required administration
information to your test administrators.
 Distribute test group codes to test administrators.
 Assign proctors, as needed.
 Arrange ePat practice sessions.
 Ensure that appropriate test settings are available for all test sessions.
 Verify student information and create test sessions.
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School Coordinator
Before Testing
 Distribute Session Rosters, Student Authorization Tickets, and seal
codes (if administering FCAT 2.0 Reading tests on TestNav), work
folders, reference sheets, and approved four-function calculators on the
day of test administration.
 Ensure that shortcut icons to the student comment forms are created on
the desktop.
 Make arrangements to test any special program students (district virtual
instruction programs, Home Education Program, etc.) who may be
testing at your school.
 If any students who require special accommodations are testing at your
school, discuss with test administrators how accommodations will be
provided (Appendix A).
 Complete the Computer-Based Assessment readiness activities:
− Certification Tool by March 9, 2012
− Infrastructure Trial on March 27, 2012
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Receiving Testing
Materials
• You will receive the following materials, as
appropriate for your school:
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Computer-Based Test Work Folders
FCAT Mathematics Retake Reference Sheets
FCAT Reading Retake Passage Booklets
FCAT 2.0 Reading Retake Passage Booklets
Grade 6 FCAT 2.0 Reading Passage Booklets
Grade 10 FCAT 2.0 Reading Passage Booklets
Other materials, as indicated in the Spring 2012 RMS Manual
(as applicable)
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Proctors
• When testing a large group of students, proctors
MUST be assigned to the room to assist the test
administrator.
• Refer to the table below for the required number of
proctors.
1-25 students
26-50 students
Test Administrator*
Test Administrator and 1 Proctor
51-75 students
Test Administrator and 2 Proctors
* It is strongly encouraged that a proctor be assigned to rooms with 25 or fewer students
whenever possible.
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Establish an Appropriate
Setting
• Tests should be administered in a room that has comfortable
seating, good lighting, adequate ventilation, and sufficient
workspace.
• Visual barriers (e.g., carrels, file folders taped to the side of
computers) must be installed on very workstation.
• Students must not be able to easily view other students’
computer screens, Reading Passage Booklets, or work folders.
• During the practice test, check the configuration of your testing
room to make sure you will be able to provide a secure
environment during testing.
• Post the sign that reads TESTING—Please Do Not Disturb and
display starting and stopping times as soon as testing begins.
• Remove or cover all visual aids in the room. Students may not
have access to any unauthorized aids.
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Establish an appropriate
setting
• On each day of testing, open each student
workstation in the testing room to the student login
screen as indicated in the script, but do not log in
for students.
• Display the student comment form URL, or create
shortcuts on student workstations to ensure each
student is able to complete a form after testing.
• Ensure that Test Administrators have a way to
contact the technology coordinator or the
school assessment coordinator without leaving
the room unattended.
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Arrange ePATs
• All students MUST participate in a practice session at the
school using the correct ePat to learn how to use the
computer-based system prior to taking a computer-based
assessment.
• Schedule and arrange ePATs as described in the Spring 2012 CBT
Manual pages 16 and 106.
– Complete at least two weeks prior to administration and record
attendance.
– Read verbatim the appropriate ePat script in CBT manual.
– Provide students with URL so they can practice on their own:
www.FLAssessments.com/ePAT
• To access instructions for downloading and installing the ePAT
Launcher and practice test content, go to
www.FLAssessments.com/ePATs. The technology coordinator
will need to download and install the software.
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Arrange ePATs
• Students who require accommodated CBT forms (e.g., large
print, color contrast, zoom, screen reader, assistive devices)
must complete a practice test for the specific accommodated
form or form combination that they will use during testing.
• Accommodated practice forms are available at
www.FLAssessments.com/ePATs.
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ePAT Online Tools
Test
Tool Name
Reading and
Mathematics
Pointer
Reading and
Mathematics
Eliminate Choice
Reading and
Mathematics
Highlighter Tool
Reading Only
Notepad Tool
Reading and
Mathematics
Eraser Tool
Reading and
Mathematics
Help Tool
Mathematics Only
Calculator Tool
Mathematics Only
Straightedge Tool
Mathematics Only
Exhibit Tool
Icon
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Create Test Sessions
• Test Session is a required field for scheduling students to
take a test. The three ways that you can set up sessions
are: Test Group, Test Day, or Test Administration.
• You will need to create test sessions before you can verify
student information.
• These can be temporary sessions for the purpose of
verifying student information, or they can be test sessions
you plan to use for testing.
• Detailed instructions on how to create a test session and
verify student information are on pages 107-110 of the CBT
manual.
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Organizing Test Sessions
• Two ways of organizing test sessions
1. By Test Group – only includes students in a particular group
(e.g., class, testing room) who will be testing together
Advantage: PearsonAccess can be used to manage the testing
groups and session rosters will include only one group of students
testing together. Can also be used to distinguish between students
taking regular computer-based form (Main) and the
accommodated forms.
Disadvantage: will require setup and management of more
sessions
2. By Test Day – includes all students in a school to be tested in a
subject on a particular day
Advantage: greater security because a session can be started and
stopped on the same day
Disadvantage: requires coordination of testing groups at the school
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Managing PearsonAccess
Student Information
• Wave 1 PreID file will be submitted February 24, 2012.
 School may add students using the Create New Student
wizard after March 2, 2012.
• Access Session Roster
 Test sessions must be created in PearsonAccess.
 Students must be assigned to a test session BEFORE
student data can be verified.
 Test sessions can be modified at any time.
• All students testing on the computer that were captured in
the PreID file will be in a class called FL CLASS.
• Verify the accuracy of Student Name and Student Florida
ID number using the Session Roster prior to testing.
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PearsonAccess: Creating
Test Sessions
Create a New Test Session
1. Log in to PearsonAccess, select Spring 2012 R/M/S and Retakes
administration.
2. Go to Test Management>Manage Test Sessions.
3. Click New Session to go to the New Test Sessions screen.
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PearsonAccess: Creating
Test Sessions
Create a New Test Session (continued)
4.
Enter the session details:
 Session Name (50-character limit)
 School
 Test to be Administered
 Default Form Group Type (Main)
 Scheduled Start Date (used for planning purposes – a test session will not start until
you click START on the Session Details screen)
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PearsonAccess: Creating
Test Sessions
Create a New Test Session (continued)
5. Add students to test sessions by:
• Class (View By: Classes) (FL CLASS)
• Individual Student (View By: Students)
6. Select the check box for each class or student to be added
to a session.
7. Click Save.
8. Return to the newly created test session or to the Manage
Test Sessions screen.
Note: Maintain a list of all test sessions. Ensure
technology coordinator cached test content for all
sessions and Proctor Caching is running for
sessions prior to the first day of testing.
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PearsonAccess: View
and Verify Student Data
• Student Name and Florida ID Number MUST be correct in
PearsonAccess.
• Confirm all students are in test sessions.
1. Go to Test Management>Manage Test Sessions
2. Select “View By: Students”
3. Select the Show All Students box and click Search
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PearsonAccess: View
and Verify Student Data
4. Review the Session Name column for any empty/blank fields.
− Click twice on this column heading to sort descending by name.
− Students who have not been placed in a session will have an
empty/blank field in this column.
5. Add students with blank fields to test sessions.
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PearsonAccess:
Scenario/Action Required
Scenario
Action Required
Student Name or Florida ID Number
is incorrect
See Delete a Student (pgs. 110-11) then Add a Student (pgs. 111113).
Other student information is incorrect
besides Student Name or Florida ID
Number
See Manage Other Student Information (pgs. 118-119) and
Update Student Information (pgs. 114-117).
Error in Student Name after first 11
characters of the first name or after
the first 12 characters of the last
name.
Use the incorrect profile for testing, then update the fields after
testing with the school or district student information database
manager.
Student not included in PreID upload,
student is new to school, or student
transfers from another school or
district.
See Add a Student (pgs. 111-113). (For a student transfer, do not
attempt to change the student’s enrollment in PearsonAccess.)
New test needs to be added or
changed for an existing student, or
incorrect test format is assigned (e.g.,
changing paper to online)
See To change the tests assigned to a student (pg. 117). (Note:
changing a test to paper in PearsonAccess will not automatically
order materials or print a PreID label.)
Student not participating in the
administration
Remove from any test sessions. No further action required.
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Supervise Test
Administration
During testing, please ensure the following:
• Students have cleared the area around their workstations of
all materials except for Student Authorization Tickets, pens or
pencils, and the following materials, as applicable: work
folders, approved four-function calculators, Reading Passage
Booklets, and reference sheets.
• Students agree to the student pledge and enter the correct
test group code.
• Students do not talk or make any disturbance.
• Students are working independently.
• Students are working in the correct test.
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During Testing:
Manage Test Sessions
DESCRIPTION
MANUAL
PAGE(S)
Start test sessions
A session must be started
in PearsonAccess before
students can begin the
test.
Page 125
Monitor session details
Keep track of each
student’s testing status in
PearsonAccess.
Pages 125-126
Resume students’ tests
If a student exits the test
(intentionally or
unintentionally) and will
finish later.
Pages 126-128
TASK
Note: NEVER submit a student’s answers or mark a student’s test complete because of a
technical issue without first receiving directions from FDOE or Pearson. Only mark a
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student’s test complete if the test is intended to be scored.
Early Warning System (EWS)
• Certain circumstances, such as loss of an Internet
connection, trigger the “EWS on the TestNav interface
that students see during testing.
• The EWS alerts students to possible problems with the
transmission of their test data and allows you to take action
to ensure student responses are captured.
• If a student receives this alert, follow the prompts for the
“Test Proctor” on the screen.
• For more information, see Appendix D (pages 312 – 330) in
CBT manual.
• Note: The student’s test may need to be resumed
PearsonAccess before the student can continue testing.
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Monitor Session Status
Ready
The student has not started the test.
Active
The student has logged in and started the test.
Exited
The student has exited the test but has not submitted his/her
answers. (The student cannot resume the test unless authorized by
the school assessment coordinator or the test administrator, if
applicable.)
Resumed
The student has been authorized to resume the test.
Resumed-Upload
The student has been authorized to resume the test and any
responses saved locally have been uploaded.
Submitted
The student has finished testing and submitted his/her answers.
Completed
The student’s submitted test data have been processed.
The student has exited the test and will not resume the same test.
Marked Complete
Click the Marked Complete icon to view the reason why the test was
marked complete.
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After Testing:
Manage Test Sessions
TASK
DESCRIPTION
MANUAL
PAGE(S)
Mark a student’s test
“complete”
Mark a student’s test complete if a student
exits the test and will not resume the same
test.
131-132
Stop test sessions
A test session cannot be stopped until all
students are in “Completed” or “Marked
Complete” status or until “Ready” students
have been removed.
132
Invalidate tests
Any tests that should not be scored must be
invalidated.
132-133
Record
accommodations
All accommodations used by students must
be recorded in PearsonAccess.
133-134
Note: Test sessions must be STOPPED after all students are in “Completed” or
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“Marked Complete” status.
Recording Invalidations
and Accommodations
• Instructions provided in the Spring 2012 CBT manual for
invalidating a test on pages 132 - 133.
– You must select a reason in the “Do Not Score” field.
• Note: The last day of testing in a district is the final day to
submit any invalidations.
• Administration accommodations for ESE/504 and ELL
students must be recorded in PearsonAccess after students
complete CBT sessions.
– School assessment coordinators are responsible for
recording the accommodations. Instructions are provided
in the Spring 2012 CBT manual on pages 133 - 134.
• Invalidations and accommodations should be recorded
by 4:00 PM EST on Friday of the week the student
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tested.
Organize and
Return Materials
• Store any hand-held, approved four-function calculators as
directed by the district assessment coordinator.
• File the FCAT/FCAT 2.0 CBT Administration and Security
Agreements, the Test Administrator Prohibited Activities
Agreements, and Student Authorization Tickets for one school
calendar year.
• Copy the seating charts, required administration information, and
Security Logs, file the copies, and return the originals in the
District Assessment Coordinator ONLY box.
• Session Rosters, used and unused Reference sheets, and used
and unused work folders return in the District Assessment
Coordinator ONLY box.
• Reading Passage Booklets are secure documents and must
be packaged with NOT TO BE SCORED materials using the
YELLOW return labels.
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Technology Coordinator
Before, During, and After
Testing
78
Technology Coordinator
Before Testing
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the
FCAT/FCAT 2.0 Administration and Security Agreement.
 Ensure all workstations meet the minimum requirements at
www.FLAssessments.com/MinimumSpecs.
 Confirm TestNav 6.9 software has been installed on all computers to be
used for testing.
 Install TestHear on all computers to be used for testing students
requiring accommodated CBT forms.
 Ensure all student workstations have successfully loaded the
Infrastructure Trial.
 Meet with the school assessment coordinator to discuss the
administration of the computer-based test, to walk through the test
administration procedures, and discuss plans for handling possible
technical interruptions during testing.
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Technology Coordinator
Before Testing
 Run the TestNav System Check to determine the amount of bandwidth
needed for testing.
 Evaluate the testing locations in the school to ensure availability of
sufficient electrical outlets and network jacks.
 Ensure you are aware of the applications that must be disabled prior to
testing.
 Confirm that the computers used for test administration have the
appropriate required version of a standard Internet browser based on
the operating system in use on the computer and the pop-up blocker is
disabled (see Appendix C).
 Ensure the school has a high-speed connection to the Internet AND the
connection is not over-allocated.
 If a firewall is used, confirm the appropriate destination/port/protocol
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combinations are allowed through the firewall.
Technology Coordinator
Before Testing
 Ensure that any proxy servers have been checked to ensure that the
appropriate URLs are not blocked.
 Confirm that Internet content filters are configured to allow the specific
IP addresses required for administering computer-based testing.
 Ensure Proctor Caching computers have been set up properly.
 Ensure a printer is available for printing the Student Authorization
Tickets, seal codes, and Session Rosters (color is not required).
 Analyze the network to determine whether network bottlenecks exist.
 Confirm that student computers and the Proctor Caching computer
have not been updated with any additional software and will not be
updated before testing begins.
 Confirm that test content has been cached for all scheduled test
sessions. Test content is available one week prior to the test 81
administration window (pages 141–171).
Technology Coordinator
Before Testing
 Verify that no high bandwidth network activity other than computerbased testing will be occurring during the computer-based testing
window.
 If utilizing wireless network connections for computer-based testing,
ensure that all computers can effectively communicate with their access
point from the testing location and all security measures have been
properly enabled.
 Ensure that laptops are connected to AC power. If batteries must be
used, ensure that they are fully charged and have the capacity to last
for the entire test session.
 Ensure that each computer station is equipped with a keyboard and
mouse (or other pointing device), and earphones (if applicable).
 Disable instant messaging, email notification, screen savers, power
savers, and remote desktop.
 Disable or delay anti-virus, auto-scan and/or auto-update, system
restore utilities, Windows Security Firewall, web content filtering, or
other software that may impact CPU speed or scan/block information
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transferred between the workstation and the servers.
Technology Coordinator
Before Testing
 Ensure student workstations and the user profiles and logins being
used for testing allow full permissions (read-/write-/modify-) to the
TestNav/Temp, TestNav/Logs, and gh/TestHearPearson/Data
directories.
 Ensure that the primary and secondary save locations are set for
student response files and that students have read-/write-access to
these locations.
 Ensure that test administrators are familiar with how to access TestNav
and TestHear software from student workstations and how to access
the student comment forms. The student comment form is available at:
www.FLAssessments.com/SpringCBTStudentCommentForm.
 On each day of testing, confirm that they Proctor Caching computer and
Proctor Caching software are turned on and remain running.
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Technology Coordinator Before Testing
Monitor Display and Shading
• To ensure students will see all of the content in the test,
students are asked to confirm that they can see 15% shading
on the Test Group Code screen when they first log in to the test.
• If students cannot see the shading, they must exit the test and
their monitor settings must be adjusted.
• General instructions for adjusting monitor settings are provided
on pages 173-174 of the Spring 2012 CBT Manual. The steps
for changing contrast and brightness settings will vary
depending on the manufacturer and model of each individual
monitor.
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Technology Coordinator Before Testing
Proctor Caching
• Instructions for installing the Proctor Caching software are provided
in the Spring 2012 CBT Manual.
• Computers used for Proctor Caching do not need to be serverclass machines but should meet the system requirements.

Proctor Caching can run on either a Windows or Mac operating
system, and each can support both Windows and Mac-based testing
workstations.
• Each testing computer must be configured to refer to a Proctor
Caching computer in order to obtain test content.


If more than one computer is being used for Proctor Caching, be sure
to specify the IP address of the correct Proctor Caching computer
during the TestNav installation process.
For example: if there are 80 computers that may be used for testing
and two Proctor Caching computers, 40 of the testing computers may
be configured to link to Proctor Caching computer A, and the
remaining 40 may link to Proctor Caching computer B.
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Technology Coordinator Before Testing
Proctor Caching
• Proctor Caching Security
 Proctor Caching software stores a copy of the test content on the
local hard drive of the machine on which it runs.
 Test content transmitted and stored by the Proctor Caching
computer is in encrypted format.
 At no time does the Proctor Caching computer un-encrypt the test
items.
 “Purge cache” function deletes all encrypted test content
from the hard drive of the Proctor Caching computer.
 FDOE and Pearson require that test content be purged at the end of
each administration window.
• Proctor Caching Computer Placement
 Proctor caching can be implemented at either the lab- or the
school-level.
 Computer should be located as close as possible on the network
to the student workstations.
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Technology Coordinator Before Testing
TestNav
• Installation instructions are provided in the Spring 2012
CBT Manual.
• Once TestNav has been properly installed and tested, it
should continue to be successful on student workstations
through the test administration, as long as no incompatible
software updates are made.
File Share vs. Local Install
• Two options for installing TestNav
 File Share
 Local Install
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Technology Coordinator Before Testing
TestHear ePATs
• TestHear must be installed locally on all computers that will be
used by students requiring accommodated CBT forms (e.g.,
large print, zoom, screen reader, color contrast, assistive
devices).
• TestHear ePATs will only operate on Windows PC workstations
and on Macintosh workstations that have Mac OS 10.5 or later
installed and are running Windows (e.g., via Boot Camp).
TestHear ePATs will not work on Mac OS 10.4 or on Macs that
cannot also run Windows.
• TestHear accommodated Reading forms are larger than regular
TestNav forms. To help determine bandwidth requirements and
to provide an opportunity to practice loading TestHear forms,
accommodated test data has been added to the Testing
Volume Calculator in the TestNav System Check
(www.FLAssessments.com/SystemCheck) and to the
Infrastructure Trial in the Training Center.
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Technology Coordinator
During Testing
 Ensure Proctor Caching software is running on all Proctor Caching
computers.
• Turn on Proctor Caching software
 Windows: go to Start>All Programs>Proctor Caching>Proctor
Caching
 Mac: once Proctor Caching is initiated it will not have to be
restarted unless it has been manually stopped
 Adjusting monitors that are not correctly displaying test items with
shading.
 Monitor each testing room to ensure that there are no technical issues.
 Be available during testing to answer questions from test
administrators.
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Technology Coordinator
After Testing
Purge test content from the Proctor Caching
computer(s).
Complete the Spring 2012 CBT Technology
Coordinator Comment Form at
www.FLAssessments.com/SpringRMS.
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Reminders
• Schools must complete the Certification Tool and
conduct the District-wide Infrastructure Trial to prepare
for CBT assessments.
• Schools must administer an ePAT using the
appropriate script provided in the Spring 2012 CBT
Manual to all students to be tested to ensure that
students have enough time to become familiar with the
item types and features of the testing platform.
• ePATs can be used at any time up to the day of the test.
• The ePAT is also available for students to practice with
on their own.
• Test content must be purged from the Proctor Caching
computers after the test administration window.
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Pearson Support and
PearsonAccess
Contact Pearson Support
• Phone Number: 1-877-847-3043
• E-mail: [email protected]
Appendix C in the Spring 2012 CBT Manual provides the
following information:
• PearsonAccess
 User Accounts
o FDOE distributed instructions for setting up user accounts to district
assessment coordinators.
 Browser requirements
 Logging in for the first time
 Resetting passwords
• Training Center
 Test Setup Exercise
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Contact Information
Student Assessment and Educational Testing
Maria C. Bruguera, Director I
Email: [email protected] or
Mara Ugando, Staff Specialist
Email: [email protected]
305-995-7520
Infrastructure and System Support
Roly Avila, Supervisor
Email: [email protected]
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