Transcript CAHSEE Administration Update – Spring 2006

CAHSEE Administration
Training Update
November 29, 2006
Webcast
San Diego County Office of
Education
CALIFORNIA DEPARTMENT OF EDUCATION
Jack O’Connell, State Superintendent of Public Instruction
CAHSEE Webcast Presenters
JACK O’CONNELL
State Superintendent
of Public Instruction
• Lily Roberts, CDE Administrator
of California High School Exit
Examination (CAHSEE)
• Linda Stoneall, ETS CAHSEE
Director
• Paul Hoagland, ETS Emeritus
CAHSEE Director
2
CAHSEE Requirement
JACK O’CONNELL
State Superintendent
of Public Instruction
• All students must satisfy the CAHSEE
requirement, as well as all other state and
local requirements, in order to receive a
California public high school diploma.
• The CAHSEE requirement can be satisfied
by passing the exam or, for students with
disabilities, receiving a local waiver
pursuant to Education Code Section
60851(c), or receiving an exemption
pursuant to Education Code Section
60852.3 (2006) or 60852.4 (2007).
3
Recent Regulations Changes
JACK O’CONNELL
State Superintendent
of Public Instruction
• Adult students may now take the CAHSEE
up to three times per school year and may
test in successive administrations.
• By July 1, 2006, LEAs must submit to CDE
data regarding the exemptions granted
pursuant to Education Code Section
60852.3.
• By July 31 of each year, LEAs must report
to CDE data regarding the local waivers
granted pursuant to Education Code
Section 60851(c).
4
Excessive Orders
JACK O’CONNELL
State Superintendent
of Public Instruction
• Number of test administrations versus
opportunities to test
• While there is currently no
consequence to districts for
overordering, CDE is considering
regulations to reduce excessive
ordering.
• When there is a need to place an order
prior to receiving test results from the
previous administration, estimate based
on previous pass rates. Do not order for
all students who participated in the
5
previous administration.
Student Results Retention Requirements
JACK O’CONNELL
State Superintendent
of Public Instruction
• Districts must maintain in each
student’s permanent record the
following information:
– The date(s) the student took the
CAHSEE.
– Whether the student satisfied the
CAHSEE requirement for each section of
the exam.
• Must be entered in the student’s
permanent record within 60 days of
receiving data files from test
contractor.
6
Test Variations
JACK O’CONNELL
State Superintendent
of Public Instruction
• The CAHSEE Regulations identify:
– Variations for all students
– Variations for English learners
– Accommodations for students
with disabilities students
– Modifications for students with
disabilities
• Unlisted Variations
7
Test Variations (continued)
JACK O’CONNELL
State Superintendent
of Public Instruction
• English learners must be provided
with certain test variations if
regularly provided in the classroom
or used for assessment.
• Students with disabilities must be
allowed to take the CAHSEE with any
accommodations or modifications
specified in their IEP or Section 504
Plan.
8
Local Waiver Process
JACK O’CONNELL
State Superintendent
of Public Instruction
• Education Code Section 60851(c)
explains the waiver process in detail.
• At the request of the student’s parent
or guardian, a school principal must
submit to the local school board a
request for a waiver of the
requirement to pass the part(s) of the
CAHSEE on which a modification was
used and the equivalent of a passing
score was earned.
9
Local Waiver Process
(Continued)
JACK O’CONNELL
State Superintendent
of Public Instruction
For the local board to waive the CAHSEE
requirement, the principal must certify the
pupil has:
(1) An IEP or Section 504 Plan that requires the
modifications to be provided to the pupil
when taking the CAHSEE.
(2) Completion, or in the process of completion,
of high school-level coursework sufficient to
have attained the skills and knowledge
otherwise needed to pass the CAHSEE.
(3) A score report showing that the student
received the equivalent of a passing score on
10
the CAHSEE while using a modification.
Exemption for 2007 –
Senate Bill 267
JACK O’CONNELL
State Superintendent
of Public Instruction
• Exemption for certain students with
disabilities in Class of 2007 (Education
Code 60852.4) who meet all other
graduation requirements except CAHSEE
• Requires data collection - number granted
diplomas with this exemption
• By June 1, 2007 requires the
Superintendent of Public Instruction with
approval of the State Board of Education to
recommend a course of action to the
Legislature
11
Exemption for 2007 –
(continued)
JACK O’CONNELL
State Superintendent
of Public Instruction
• Eligibility Verification Forms
should be used to document
student eligibility for this
exemption. CDE will make these
available in January 2007.
• This law is in effect through
December 31, 2007.
12
CDE Resources
JACK O’CONNELL
State Superintendent
of Public Instruction
• Assistance Packets:
– Notifying Parents and Guardians
– Reporting Individual Student Results
– Explaining Summary Results
• Released Test Questions –
October 2006
• Student Study Guides
• Teacher Guides
13
CDE Resources - continued
JACK O’CONNELL
State Superintendent
of Public Instruction
• Compendium of Remediation Models
• CAHSEE Intervention Series - NEW
• Matrix of Test Variations,
Accommodations, and Modifications
for Administration of California’s
Assessments
• Q & A about Test Variations
• Scribe Guidelines
14
2007 Admin Objectives
JACK O’CONNELL
State Superintendent
of Public Instruction
District CAHSEE Coordinators
will administer 2007
census/make-up tests correctly
and on time.
•Review what’s new for the year
•Before testing: orders, supplemental
orders, Pre-ID
•During testing: code answer docs
•After testing: batch, complete SGID,
call for materials pick-up
•Data corrections
15
Before Testing: Orders
• Order dates closer to admin
JACK O’CONNELL
State Superintendent
of Public Instruction
Admin.
Feb. 6-7
Order
12/20
Deadline
March 7- May 8-9
8
2/5
3/26
• Audio CDs and Version 97 Booklets
ordered separately
• Automatic Overages of
booklets/answer docs:
•5% district in February and March
•10% District in May
•No school overage
16
How to Place Orders
www.ets.org/cahsee
JACK O’CONNELL
State Superintendent
of Public Instruction
17
CAHSEE Project Calendar
http://www.ets.org/Media/Tests/CAHSEE/pdf/calendar.
pdf
JACK O’CONNELL
State Superintendent
of Public Instruction
18
CAHSEE Online
JACK O’CONNELL
State Superintendent
of Public Instruction
19
JACK O’CONNELL
State Superintendent
of Public Instruction
•
•
•
•
Before Testing:
Supplemental Orders
Use District overage first
Pre-requisite: initial order placed
10% of original order guaranteed
Special versions (braille, large print,
audio CDs) risky because they must
be produced in advance
• Orders over 10% filled if materials
available
• Supplemental Shipment Order
Request in CAHSEE-Online
20
How to Place Supplemental Order
JACK O’CONNELL
State Superintendent
of Public Instruction
21
Order Status
JACK O’CONNELL
State Superintendent
of Public Instruction
22
How to Place Supplemental Order
JACK O’CONNELL
State Superintendent
of Public Instruction
23
Before Testing: Pre-ID
JACK O’CONNELL
State Superintendent
of Public Instruction
• Nonpublic School (NPS) code
(positions 232-238)
www.cde.ca.gov/re/sd: Nonpublic,
nonsectarian schools
• Special education exit date (positions
239-246)
Admin
Feb 6-7
March 7-8 May 8-9
Pre-ID
Deadline
1/3
2/8
4/4
3/1
5/2
Late Pre- 1/31
ID
24
Look Up NPS Code
JACK O’CONNELL
State Superintendent
of Public Instruction
25
How to Submit Pre-ID
JACK O’CONNELL
State Superintendent
of Public Instruction
26
Edit Demographics Until Document
Submitted for Scoring
JACK O’CONNELL
State Superintendent
of Public Instruction
27
District Profile
JACK O’CONNELL
State Superintendent
of Public Instruction
28
District Profile
JACK O’CONNELL
State Superintendent
of Public Instruction
29
Before Testing: NPS
JACK O’CONNELL
State Superintendent
of Public Instruction
• Districts responsible for testing
students placed by IEP into NPS
• NPS assigns examiners
• Ensure NPS examiners
– Receive training
– Sign security affidavits before
receiving materials
30
During Testing
JACK O’CONNELL
State Superintendent
of Public Instruction
• Ensure Pre-ID document is only
used by the student whose name
is on the document
• Code answer doc correctly
Special Education Exit Date
NPS Code
31
Special Education Coding
JACK O’CONNELL
State Superintendent
of Public Instruction
• County/District Code of
Residence (Box 11)
• Primary Disability (Box 12a)
• Served at a NPS (Box 12b) see
District and Test Site
Coordinators Manual, page 3
• NPS Code (Box 12c)
32
NPS code (Box 12c)
if not on Pre-ID
JACK O’CONNELL
State Superintendent
of Public Instruction
33
Special Education Exit Date (Box 15)
if not on Pre-ID
JACK O’CONNELL
State Superintendent
of Public Instruction
34
After Testing:
Correct Score Codes
Mark One for Each ELA and Math
JACK O’CONNELL
State Superintendent
of Public Instruction
•
•
•
•
R: Previously met CAHSEE Requirement
S: Score
A: Absent
E: Significant Medical Emergency (Grade 10
only)
• T: Grade 10 student took CAHSEE at previous
district (Transfer)
• Z: Student sat for test, made no marks
Or assessed with CAPA
• M: Moved
35
M: enrolled in math or ELA, but
not both (box 3)
JACK O’CONNELL
State Superintendent
of Public Instruction
36
Special Education Coding
JACK O’CONNELL
State Superintendent
of Public Instruction
• Accommodations/Modifications
(Box 13) see District and Test
Site Coordinators Manual, pages
7-8 NOTE: “X” added for Unlisted
Accommodations
• Assessed with CAPA (Box 14)
• Special Education Exit Date
(Box 15)
• Special Test Versions box
removed
37
After Testing: Return Materials
JACK O’CONNELL
State Superintendent
of Public Instruction
• Batch answer docs
• SGID: with each answer doc
batch
– For NPS, batch all answer docs
under school code 0000001.
– (NPS answer doc school code =
correct NPS code)
• Call for pick-up no later than 5
days after testing
38
Batches with Separate SGIDs
JACK O’CONNELL
State Superintendent
of Public Instruction
– Grade 10 census: required for
every grade 10 enrolled student at
time of testing including absent
– Grade 10 make-up: must have
been reported “Absent” during
Census
– Grade 11
– Grade 12
– Adults
39
SGID for Grade 10
Census or Make-Up
JACK O’CONNELL
State Superintendent
of Public Instruction
40
SGID for 11, 12, Adult
JACK O’CONNELL
State Superintendent
of Public Instruction
41
After Testing: Data Corrections via
Mass Demographic Updates
JACK O’CONNELL
State Superintendent
of Public Instruction
• Census/Make-up is correctable
(field 601 – for post edits only,
not a Pre-ID field)
• SSID is correctable (position
131-142)
– Local ID number and last name
REQUIRED to match in mass
update process
42
JACK O’CONNELL
State Superintendent
of Public Instruction
•
•
•
•
After Testing:
Data Corrections
Individual corrections also
available
Closed on the days of each
administration
Closed until results available
Data will be open for corrections
when not closed for running
reports
43
How to Do Data Corrections
JACK O’CONNELL
State Superintendent
of Public Instruction
44
Demographic Edits
JACK O’CONNELL
State Superintendent
of Public Instruction
45
Administration Training Materials
JACK O’CONNELL
State Superintendent
of Public Instruction
• Presentation materials posted
at:
– www.ets.org/cahsee
– Look under “Resources” tab
• Webcasts archived at:
– http://www.sdcoe.tv/archives.asp
Look under “Test Prep”
– September 2006 full training
posted
– December 2005 training includes
CAHSEE-Online tutorial
46
For More Information
JACK O’CONNELL
State Superintendent
of Public Instruction
• Testing Policy and General Information:
(916) 445-9449
www/cde/ca/gov/ta/tg/hs
• State and Federal Accountability Programs:
(916) 319-0863
www.cde.gov/ta/ac
• Testing Logistics: (800) 241-5687
www.ets.org/cahsee
47
Questions?
JACK O’CONNELL
State Superintendent
of Public Instruction
Contact
CAHSEE Support at
1-800-241-5687
Email questions to
[email protected]
48