Transcript www.ayso.org

AYSO National Referee Program
Regional Referee Administrator
Training
Agenda
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Regional Referee Administrator duties
Getting organized
Developing a budget
Recruiting volunteer referees
Training new and returning referees
Scheduling referees
Retaining referees
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The Big Picture
AYSO Vision Statement:
“To provide world-class youth soccer programs
that enrich children’s lives”
Based on six (6) Philosophies:
Everyone Plays®
Balanced Teams
Open Registration
Positive Coaching
Good Sportsmanship
Player Development
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Josephson Institute of Ethics Survey
Based on the 4,200 high school student-athletes who
responded, the survey concludes:
• Approximately 50% of the boys and 33% of the girls
surveyed see nothing wrong with cheating, using racial slurs,
faking injuries, arguing or violence … if it will help to win
the game.
• “…The survey reveals that coaches and parents simply
aren’t doing enough to assure that the experience is a
positive one …”
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More Statistics
California Parks and Recreation Association survey question:
• “What is the biggest problem in youth sports today?”
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Out of control parents/spectators
Win-at-all-cost coaches
Poorly run leagues
Poor sportsmanship by kids
Inexperienced officials
48.0%
30.6%
10.5%
7.0%
2.6%
“We have met the enemy and they are us”!
Remember…
“In AYSO, it’s about more than the game!”
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In the Beginning (there was a void)
You “volunteered” - now what?
1. Don’t panic! Relax … take a deep breath.
2. You have more resources than you know!
3. Your job is very important!
Being a volunteer is not an excuse for doing a poor job.
Remember…
In AYSO, it’s about more than the game!
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Regional Referee Administrator
Duties
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Register your referees annually;
Work with the Child and Volunteer Protection Advocate; (CVPA)
Appoint a Regional Director of Referee Instruction; (RDI)
Appoint a Regional Director of Referee Assessment; (RDA)
Develop a schedule for training and game coverage;
Prepare an annual budget;
Communication – before, during and after the season;
Provide leadership and be an active role model;
Promote referee welfare within the Region;
Represent the Region at Area meetings;
Know the rules (Region, Area, Section, National);
Work with RC, Region Coach Administrator and Region staff;
Identify and train a successor;
Collaborate with the Area Referee Administrator. (ARA)
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Where do I start?
To have a successful season you will have to put
these pieces together.
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You Are Not Alone!
People who can help:
• Previous RRA and staff
• RC – Regional Commissioner
• CVPA – Child & Volunteer Protection Advocate
• RCA – Regional Coach Administrator
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You Are Not Alone!
More people who can help:
• ARA, ADI, ADA – Area Referee Staff
• SRA, SDI, SDA – Section Referee Staff
• National Referee Advisory Commission (NRAC)
• National Referee Program Administrator (NRPA)
– Thomas Bobadilla
• National Office Staff
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Where to Get More Information
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AYSO National Referee Program Manual
AYSO Guidance for Referees, Coaches, Other Volunteers and Parents
AYSO edition of the Laws of the Game
National Rules & Regulations
Recruiting & Retaining Referees
Referee Mentor Handbook
Other useful sources
– Regional Guidelines
– Area and Section Guidelines
– Various web sites
Other suggestions?
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Useful Websites
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WWW.AYSO.ORG
WWW.eAYSO.ORG
WWW.FIFA.COM
WWW.USSOCCER.COM
WWW.ASKTHEREF.ORG – fun
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Fix It Before It Breaks
• Be proactive – Anticipate problems
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National Rules & Regulations
Standard Regional Guidelines
Policies & Procedures
Protest Committee/Dispute Resolution
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Develop Your Team
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You - Region Referee Administrator (RRA)
Assistant Referee Administrator (A-RRA)
Director of Referee Instruction (RDI)
Director of Referee Assessment (RDA)
Referee Scheduler
Director for Youth & Women Referees
Regional Coach Administrator (RCA)
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Develop a Communication Plan
• Communicate early & often
• Be consistent
• Use multiple methods
– Hardcopy and electronic
• Web sites (local and national)
• Be accountable (you and your team)
• Misconduct / Dispute Resolution
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Support AYSO National Programs
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National Referee Program
National Coaching Program
National Management Program
Very Important Player (VIP) Program
Safe Haven Program
Kids Zone® Program
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Calendar of Events
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Local and national events
Training
Tournaments
Registration dates
Beginning and end of season
Mentor/Assessor schedule
Meetings
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Time & Task Deadline Calendar
• Build your Time & Task Calendar by working backwards
• Determine:
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What must be done by the day of the event
What is the logical order
What needs the longest lead time
What has the highest impact on success
Who has responsibility, authority, accountability
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Where Do We Get New Referees?
Population
Player & Parent Involvement
U6
U8
U10
U12
U14
U16
U19
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How Do We Get Referees
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See Recruiting & Retaining Referees Manual
Make the job fun and easy
Minimize problems outside the touch lines
Recruiting is a never-ending annual task
– Parents of young players
– Youth referees
– Buddy system (couples): 2 makes 1
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Training Referees
• Register and advertise the course
• Order course materials
• Identify instructors
– Region, Area, Section & National
• Schedule training for new referees
– Flexible: evenings, half day, multi-day
• Design a Returning Referee program
– Annual updates
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Training: Food for Thought
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Identify available/potential instructors
Flexible training for new referees
Returning referee training program
Incentives to encourage attendance
Training for: fun, a challenge, growth
Upgrades take time
Appreciate referee efforts
Remember – Plan ahead!
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Training Course Objectives
U-6, U-8 Official
Assistant Referee
Basic
Intermediate
Advanced
National
Fun, fair and safe fundamentals
Assistant Referee duties & offside
Basic knowledge needed to referee
Knowledge for more challenging matches
Knowledge for most AYSO matches
Knowledge for all AYSO matches
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Why Schedule Referees
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No refs – No games
Scheduling is crucial to your program’s success
Needs to be well-organized, fair, flexible
Meet the needs of the Region, teams, and referees
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What You Must You Know Before You
Can Start
5 Important Steps:
1. Identify your requirements
Players, Games, Dates, Fields, Referees
2. Develop a plan
How will you schedule your referees?
3. Schedule the referees
Implement the plan
4. Publish the schedule
Make available to all
5. Maintain the schedule
Changes during the season
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Do It – Step 1
Identify your Requirements
• Get your game schedule
– Age divisions
Number of games per day
Playing dates
• Get your referees
– Returning referees
– New referees
• Maintain a database
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Referee name, telephone, email
Certification level, skill level
Parent, coach, player (and team #)
Availability constraints
Other ?
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Do It – Step 2
Develop your Plan
How will you schedule your referees? For example:
Age Division
Scheduling Method
Divisions U-5/U-6
Don’t assign referees. The coaches will handle this
responsibility.
Division U-8
Don’t assign referees. Each team will provide their
own.
Divisions U-10 to U-14
Assign referees based on the Referee Team method.
Divisions U-16/U-19
Assign referees using the self-scheduling method.
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Some Scheduling Methods
Scheduling Method
Pros
Russian Roulette
Midnight Caller
Do It Yourself
Assigned Games
Referee Teams
Web-Based
Computerized Programs
Others?
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Cons
Do It – Step 3
How will you Schedule your Referees?
A sample plan for Region X:
Age Division
Scheduling Method
Divisions U-5 and U-6
The coaches will manage these games.
Division U-8
Assign Referee only.
Division U-10
Assign Referee only. Recruit club lines from each
team.
Divisions U-12 to U-19
Assign referees using the Referee Team method.
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Do It - Step 3
Get the Game Schedule
Time
Field 1
(small)
Field 2
(small)
Field 3
(small)
Field 4
(small)
Field 5
(small)
Field 6
(full-size)
8:00
U-8
U-8
U-10
U-10
U-12
U-14
U-8
U-8
U-10
U-10
U-12
U-14
U-10
U-10
U-12
U-14
U-10
U-10
U-12
U-16/19
U-12
U-16/19
8:30
9:00
9:30
10:00
U-8
U-8
U-8
U-8
U-8
U-8
10:30
11:00
11:30
12:00
12:30
1:00
U-8
U-8
U-8
U-8
U-8
U-8
1:30
2:00
U-10
2:30
3:00
3:30
U-12
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How Many Games?
Region X has 36 games per week that need referees:
Division
Teams
Games per week
U-5, U6
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13
U-8
32
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U-10
18
9
U-12
12
6
U-14
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3
U-16/19
4
2
Note – U 5&6 games may not need refs - handled by coaches
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How Many Refs Do You Need?
Rule of Thumb:
if you assign each referee for a ½ day or less, you need:
U-5&U-6
U-8
U-10
U-12
U-14
U-16+
No referees (managed by coaches)
1 experienced referee (or U-8 Official) do 4 games
1 experienced ref + 2 club linesmen to do 3 games
1 experienced ref + 2 new referees or ARs to do 2-3 games
1 experienced ref + 2 new referees to do 2 games
3 experienced referees to do 2 games
Assume 15% will not be available any given Saturday
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29 Referees Needed in Region X
Division
Games/week
Officials Needed
U-5 and U-6
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0 refs
U-8
16
4 experienced refs or U-8 Officials
U-10
9
3 experienced refs + club linesmen
U-12
6
3 experienced refs + 6 new refs/ARs
U-14
3
2 experienced refs + 4 new refs
U-16/19
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3 experienced refs
15 experienced + 10 new refs (U-8 Officials, ARs, club linesmen) = 25
Assume 15% will not be available: 25 x .15 = 4
Total referees needed: 25 + 4 = 29
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27 Refs Available in Region X
Available Volunteers
Code Names
3 Assistant Referees
ar1 – ar3
2 U-8 Officials
u8o1 – u8o2
17 Regional Referees
r1 – r17
3 Intermediate Referees
i1 – i3
1 Advanced Referee
a1
1 National Referee
n1
Note: The RRA is not the “spare” referee!
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Referee Teams
Ref
Team
Name
Email
Cert
Tel Number
Schedule
Requests
Skill
Level
10-1
Harry Potter
[email protected]
Asst Ref
555-123-4567
Morning games only
U-8
10-1
Homer Simpson
[email protected]
Reg Ref
555-123-4567
Do not scheduled
when Bart is playing
U-10
10-1
Bilbo Baggins
[email protected]
Inter Ref
555-123-4567
Afternoon games only
U-12
10-1L
Steffi Seitz
[email protected]
Adv Ref
555-123-4567
I’ll ref anytime
U-16
10-2
Mark Fults
[email protected]
Natl Ref
555-123-4567
Saturday all day
U-19
10-2
10-2
10-2L
10-3
10-3
10-3
10-3L
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Blank Schedule for Region X
Time
Field 1
Field 2
Field 3
Field 4
Field 5
Field 6
U-8
U-8
U-10
U-10
R (
) R (
) R (
) R (
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U-12
R (
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AR (
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AR (
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U-14
R (
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AR (
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AR (
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U-8
U-8
U-10
U-10
10:00 R (
) R (
) R (
) R (
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CL
CL
CL
CL
U-12
R (
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AR (
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AR (
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U-14
R (
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AR (
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AR (
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U-8
U-8
U-10
U-10
12:00 R (
) R (
) R (
) R (
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CL
CL
CL
CL
U-12
R (
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AR (
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AR (
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U-16/19
R (
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AR (
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AR (
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8:00
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Scheduler’s Worksheet
8:00
ar 1
9:00
10:00
X
ar 2
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X
r1
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X
r2
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X
i1
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i2
n1
X
12:00
X
u8 1
a1
11:00
X
1:00
2:00
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X
X
No
Problem
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X
Potential
problem
Not very
good
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X
X
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X
X
X
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Sample Referee Schedule
Week 1
Teams
8:00 AM
9:00 AM
Referees
Teams
Referees
Field 1
Field 2
Field 3
Field 4
Field 5
Field 6
08B1 v 08B2
08G1 v 08G2
10B1 v 10B2
10G1 v 10G2
12B1 v 12B2
14B1 v 14B2
R: U801
R: U802
Team: 10-1
Team: 10-2
12G1 v 12G2
14G1 v 14G2
Team: 10-1
Team: 10-2
08B3 v 08B4
08G3 v 08G4
R: U801
R: U802
Teams
9:30 AM
10:00 AM
10B3 v 10B4
Referees
Teams
Referees
RL: U1001
CL:
CL:
RL: U1001
CL:
CL:
08B5 v 08B6
08G5 v 08G6
R: U801
R: U802
RL: U1002
CL:
CL:
10G3 v 10G4
RL: U1002
CL:
CL:
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Do It – Step 4
Publish the Schedule
• Let everyone know
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Referees
Teams
Fill-in referees
Field staff
• Publication methods
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Email to each referee
Post schedule on website
Post schedule at fields
Mail hardcopy to referee
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Do It – Step 5
Maintain the Schedule
• Changes will happen
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Add new referees
Referee can’t make it
Re-assignments for upgrade assessments
Game schedule changes
• Can the Referee Scheduler do it all?
– For a small Region? Probably
– For a large Region? Get help!
– Add support staff by:
• Age division
• Field assignment
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Can Automation Help?
• Absolutely – just don’t lose the personal touch.
• After all, this is a people-job.
• Examples: (none officially supported by AYSO)
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Arbiter Sports (arbitersports.com)
Referee Assistant (referee-assistant.com)
Schedules Etc (schedulesetc.com)
Club Spaces (clubspaces.com)
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Example of Automation?
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Share your experiences with automation.
How has your Region used automation?
What has worked?
Referee assistant computer program
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Scheduling Conclusion
• Referee scheduling is a challenging but critical task.
• 5 steps to successful Referee Scheduling
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Identify your requirements
Develop a plan
Schedule the referees
Publish the schedule
Maintain the schedule
• Develop the method that is right for your Region
• Consider use of automation to make the job easier
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Keep ‘em coming back
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Nothing succeeds like success
Ensure referees are well trained and supported
Mentors help during and after games
Support group socialization
Online discussion groups
Motivational incentives
Minimize problems outside the touch lines - Kids Zones
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Building a Budget
• Training courses needs:
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Facilities rental: school, library, community center
Course materials: handouts, certificates, badges
Meals: breakfast, lunch, dinner, snacks
Equipment rental: LCD, VCR, overhead projector
• Referee supplies
– Uniforms, flags, whistles
– Awards and incentives
• Referee meetings
– Support and camaraderie
• Staff development
– Instructor & Assessor training
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Budget Information Sources
• Previous year’s budget
• Actual expenditures
• Previous year’s rosters
– Materials needed
– Number attending
– Number upgrading
• Remaining uniforms and supplies
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Making the Budget Work
• Ensure adequate lead time for orders
• Coordinate orders with RC and Treasurer
• Utilize AYSO reimbursement form
• Access to “Official Purchaser”
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Summary
• Know your duties
– Enlist lots of help
• Get organized
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People
Information
Staff communication
Calendars
• Get everyone registered and Safe Haven‘d
• Make recruiting an ongoing team effort
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Summary
• Provide ample
– training opportunities
– mentoring opportunities
– upgrade opportunities
• Schedule
– retaining, recruiting, schedules early !!!
• Develop and submit a detailed budget
• Create a supportive environment
• and remember…
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In AYSO,
it’s about more than the game!
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