Transcript Aftermarket Spare Parts Update in one or two lines

Collaborative Procurement
Catherine Kinsella
Commercial Delivery Manager - Fleet
Background; Collaborative Procurement & the Fleet
Category
•Part of OGC’s Collaborative Procurement programme – 9 categories in all
•OGC’s fleet team comprises 6 commercial delivery managers – addressing a
total spend of circa £1.6bn
•Multi-organisational category strategy team and category board – contributing
resources, ideas, procurements and governance – and commitment to
collaboration
•Key strategic objectives are to
– drive better value for money on total public sector fleet expenditure
– Identify best practice which can improve supply chain
efficiency and effectiveness
– develop and encourage good practice in fleet management
– deliver policy through procurement
•Reported £60m in cashable benefit in 2008/2009
•Targeted with reporting £90m in 2009-2010
•Targeted with reporting £125m 2010-2011
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Why we need to be more collaborative…
•Autonomous supply agreements: over 240 suppliers awarded contracts in
the last 5 years for commercial vehicles.
•Lack of reliable data – on fleet, on procurement methods, replacement
cycles, spend…
•No standardisation – lots of different specifications
•Literally hundreds of individual buying departments with similar
requirements operating in isolation from each other, resulting in
fragmentation of buying power, adverse impacts on service delivery.
•Lots of duplication and ad hoc purchasing for a small number of vehicles
including avoidable administration
•No visibility and reduced Tactical negotiation of total activity for key
suppliers to government – lots of fragmented relationships
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Commercial
Leadership
Collaborative Category Board (CCB)
Strategy and
1st Level Project
Management
Collaborative
Fleet Strategy
Fleet Strategy Team (FST)
D
A
T
A
Central Fleet Delivery Unit (CFDU)
Standard Requirements
Commercial
Delivery
Strategic Enablement
Specialist Requirements
Emergency Local Authorities
Services
Contracting
Authorities
OGC & Contracting
Authorities
Contract-Type Outputs
Non-Contract-Type Outputs
Outputs
Fleet
Policy
Guidelines &
Standards
Strategic
Industry &
Supplier
Engagement
Customer
Interface
Commercial
Intelligence
Major
National
Contracts
Delivery Agents
Customers
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Operational
Fleet
Specialist
Contracts
Operational
Fleet
Service
Contracts
F
L
O
W
S
Fleet
Mgmt
Partners
What is Available?
Contracts Database; with a full and up-to
date access to frameworks and
accreditation deals i.e. Pro5 Frameworks
http://www.ogc.gov.uk/contractsdatabase
Working with PBO’s;
Networking Capabilities & Stakeholder
Groups;
•Capital Ambitions work on Commercial
Vehicles
•RIEP Community
Pro5
•FCST Stakeholder Group; leads to the CCB
•The LGFSG, Implementation of e-auctions
•Procurement through strategic planning
•Engagement between customers &
suppliers
•Identify requirements for next generation
frameworks
Buying
•Eradicate duplication of activities
Solutions
Marketing & Promoting; Booklets guides,
leaflets & regional events are all tools OGC
has activity implemented in order to
promote ‘collaborative procurement’
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What is the Contracts Database?
• An easy to use online tool with existing and upcoming public sector
frameworks.
•Entries on the database cover central and local government frameworks.
•Are there benefits in using the database
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Stakeholder Engagement; strategic level
• REIP Community
•Birmingham CC
•St Edmonds bury
•Office of Government Commerce
•Buying Solutions
•Royal Mail
•Home Office
•National Police Improvement Agency
•Firebuy
•Department for Transport
•Department for Children Schools and Families
•North East Purchasing Organisation
•Yorkshire Purchasing Organisation
•Department for Environment Farming and Rural Affairs
•Department for Work and Pensions
•HM Revenue and Customs
•Environment Agency
•Ministry of Defence
•Office for Low Emission Vehicles
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40%
Other
FCB
60%
Collaborative Procurement
What is it?
The collaborative procurement mark
is a logo which will be used to
signpost to procurement
practitioners.
Who owns the mark?
OGC will register the mark and each
Collaborative Category Board (CCB)
or relevant forum would manage the
use of it on behalf of their
stakeholders
Why Collaboration is vital!
The current economic climate means
that public spending is coming under
increased scrutiny with all parts of the
public sector
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From Jan 2010 direct your contacts to
www.ogc.gov.uk/collaborative_procurement
_mark
Aspirations;
Local Authority Fleet Stakeholder Group (LAFSG)
Promote ‘best practice’ and ‘vfm’
Identify the areas of fleet which can benefit from collaborative procurement
- Increase two-way communication with Local Authorities (LA) in England
Channel procurement through delivery agents
- Ascertain LA Fleet makeup and requirements
CCB signed up to the fleet strategy principles; can we do the same???
- Align OGC strategy and local authority operational and procurement
requirements
Would you like to have a ‘voice’ with OGC
- Invitation for local authorities to join
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Attending today;
Helping Government deliver best value from its spending
Catherine Kinsella
Commercial Delivery Manager – Fleet
T: 07827 082 128
E: [email protected]
Craig Chew
Commercial Delivery Manager – Fleet
T: 07554 439 043
E: [email protected]
Mark Pinheiro
Commercial Delivery Manager
T: 07748111898
E; [email protected]
Service Desk: 0845 000 4999
E: [email protected]
W: www.ogc.gov.uk
The Pan Government Collaborative Procurement programme is an initiative led by key organisations and policy groups across the public sector,
and enabled by the OGC. The Programme is designed to improve the value for money the Government is able to achieve from its collective
spend through a joined up approach to the procurement of common goods and services and forms a core strand of the Government’s
Operational Efficiency Programme.
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Capital Ambition
Commercial Vehicles Project
Briefing and Update
OGC on behalf of Ken Cole
30th April 2010
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Summary Position
Project launched in November 2009
Steering Group chaired by Will Tuckley CEO LB Bexley
£250k funding granted some via a DfT grant
Link up with OGC on the national scene
ALTO, Firebuy, PATN and SLT all represented
Need to deliver results - quickly
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Business Profile
Costs in London about £100M per annum
Average London direct spend just under £2M per annum
Costs of running workshops / spares and maintenance accounts for
the balance
About 6,000 vehicles across London
Common use of suppliers. Ten account for £25M on their own
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Some of The Opportunities
To rationalise different procurement approaches and standardise core
specifications used
To share forward planning and replacement programmes and even exchange
vehicles
To rationalise / improve workshop capacity
To improve vehicle utilisation
To work with colleagues across London and beyond
To look at opportunities for taking cost out of outsourcing arrangements
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The Prize
London acting as one to deliver improved an outcome for all at less
cost
Significant cashable savings through working smarter – not just
procurement
Lead to the rest of the UK public sector
Recognised template for other categories
Proactive contribution to the 2010/11 financial challenge
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Latest Developments
Independent report on current framework contracts completed and signed off
Transtech commissioned for Pan London survey
Project Manager Secondment soon to be published (12 months plus 6 months
extension
Electronic Newsletter being distributed
Guidance on the benefits of leasing / outright purchase/ spot hire to be
commissioned
Possible bid for alternatively fuelled vehicles (Met Police, LFEPA and L B
Camden
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Contact Details
Ken Cole
07721 556537(M)
01784 898045 (DD)
[email protected]
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