Transcript 12 - NEWESD 101

Welcome to Student News
1:00 – 2:00 (call in 12:45)
Please MUTE your microphones!
Make sure your K20 contact registers your district for the next month’s VTC.
We will not be taking roll call, so please email a list of VTC attendees at your
site to:
[email protected]
Introduction
Student News VTC
• Welcome to the March 2009 Student VTC.
• Our next VTC will be Thursday, April 23, 2009
• If you have comments or suggestions for
upcoming VTC’s, please email them to:
[email protected]
News
News
Upcoming Workshops
• Transcript Training –April 8th (full) & April 10th
• Year End Prep – June AM Dates, all secretaries
• Elementary NY Scheduling – June PM Dates
Be sure to look for e-mails!!
• District Contacts only :Year End Process –
June/July dates
News
Important Dates
CSRS
• March data, due April 15
• April data, due May 8
• Summer CSRS
• Summer CSRS due September 15th
– June, July, and August-End Data
CEDARS
• August-Begin and September Data for 2009-10
News
Fiscal Conversions
• April 30, 2009 – Deer Park
• Districts this summer
– North Franklin
– Ritzville
News
Upcoming Release
• April Release Weekend
3:00 AM Saturday, April 4 through
9:00 AM Sunday, April 5
Users must be logged out during this
installation
Release notes will be posted to the Student
Website
Tim Colliver
CITRIX and WEB ACCESS
Addressing Questions From
WASWUG
• Citrix will be available next year
– All enhancements will be made to the web product
• Currently not all functionality is available through Web
Access
• Coordinators will receive training in August
– We will then determine training needs for our districts
– We will develop a timeline for training – as needed
• Our Goal: Make the transition to Skyward Web Access
with your best interest in mind.
Juli
Food Service Transaction Reports
SM\FS\RE
Gradebook: Teacher Log
Gradebook: Teacher Log
Gradebook: Teacher Log
Teachers enter
details based on
grading period.
There is a
Summary and
Detail box for
information.
Then teacher
choose to
display this log
in Family Access
or in Student
Access.
Gradebook: Teacher Log
Gradebook: Teacher Log
Family Access
If the teacher selects to ‘Show in Family
Access’ , the parents get a Teacher’s Log
tab in their Gradebook screen. This is
another way teachers can communicate
with parents.
Gradebook
Display Due Date Warning
Web Access: Stu Mgmt tab\EP\GB\PS\CF\District Setup
Gradebook
Teachers seeing NY Schedulies
Gradebook
Teachers seeing NY Schedulies
WA\EP\TA\MS\SC – Schedule\ Next Year Schedule
Auto Email – New Option
Demographic Changes
Auto Email – New Option
Demographic Changes
Web Access Processing List
Create list from Scratch
Web Access Processing List
Create list from Scratch
Use Add/Delete Names
To put names on the list and
remove names from the list.
Family Access Management
From Citrix
Family Access Notes
on Calendar
Web Access\Product Setup\FM\FA\CF\EC\General Information
Family Access Notes
on Calendar
Family Access Notes
on Calendar
Family Access Notes
on Calendar
Family Access Notes
on Calendar
Juli
.175/ CEDARS
Extract weekly on Friday’s from
April 3 until May 1, 2009
To View Your Errors –
•
•
•
•
Log on to the OSPI – EDS website
Choose My Applications
Core Student Records System
Submissions
NEW for CEDARS
.175/ CEDARS
.175/ CEDARS
.175/ CEDARS
Once you have logged in to the CEDARS area,
follow the instructions in the CEDARS Data
Correction Manual.
Print this manual from the EDS website:
Info Center – Documents/Other Documents
CEDARS Error Process (October 2008)
.175/ CEDARS
Error Correction Hints
•
•
Process Errors: check that Data Elements
have data supplied and whether the data
submitted matches the physical constraints.
Individual File Errors: if a record has a
process error, it will not be loaded into the
data warehouse and Business Process
Errors are not applied.
Crista
Educational Milestone
Utilities
These utilities must be run using Skyward Web Access
Product Setup/Student Management/Office/Curriculum and
Assessments/Educational Milestones/Utilities
Educational Milestone
Utilities
Two utilities are available for updating the Educational
Milestones
• Mass Add/Delete Educational Milestones
• Mass Change Educational Milestone
Educational Milestones
Mass Add/Delete Educational Milestones
Run this utility once for the HSBP Milestone and once for the CulPrj
Milestone
Educational Milestones
Mass Add/Delete Educational Milestones
Click Save
Educational Milestones
Mass Add/Delete Educational Milestones
Click Run
Educational Milestones
Mass Add Educational Milestones Report
Educational Milestones
Mass Change Educational Milestones
Run this utility once for the HSBP Milestone and once for the CulPrj
Milestone
Educational Milestones
Mass Change Educational Milestones
Click
Save
Educational Milestones
Mass Change Educational Milestones
Click
Continue
Educational Milestones
Click Run
Educational Milestones
Mass Change Educational Milestones Report
Crista
WA Transcript CADR
What the heck is CADR?
HECB is an acronym for the Washington Higher Education Coordinating Board
The HECB determines the minimum requirements for students planning to
seek admission to public baccalaureate institutions in the State of Washington
(4 year colleges and universities)
HECB requirements have recently been renamed to CADR - College
Academic Distribution Requirements
These requirements include:
• Minimum course credits in 6 subject areas (3 credits per year)
• Minimum SAT or ACT Scores
• Minimum GPA
Today we will focus on the Minimum course credits in the 6 subject areas
WA Transcript CADR
New College Admission Requirements for the
Class of 2012 were approved by the HECB in
2007 (WAC) 392-415-070
• Standardized high school transcripts must include a “B” designation
for courses that meet or satisfy HECB core course requirements.
• Under the revised minimum college admission standards, the “core
course” requirements are renamed College Academic Distribution
Requirements (CADR) – these will still carry the “B” designator.
• It is the responsibility of each school district to determine which of
their high school courses meet CADR guidelines and to ensure that the
“B” designations are made on their respective students transcripts.
WA Transcript CADR
College Academic Distribution
Requirements
• CADR should not be confused with high school
graduation requirements. CADR are more rigorous than
the high school graduation requirements, which are
determined by the State Board of Education and the local
school district.
• Detailed information can be found at:
http://www.hecb.wa.gov/research/issues/admissions.asp
WA Transcript CADR
6 Subject Areas
•4 credits of English –Passing the 10th Grade WASL-Reading is equivalent to earning the first 2
CADR credits for English.
•3 credits of Math - Passing the 10th Grade WASL-Math is equivalent to earning the first 2 CADR
credits for Math.
•Math Senior Year – Students must earn 1 credit of Math during their senior year (this does not
mean a 4th credit of Math is required).
•2 Credits of Laboratory Science – This requirement takes effect for the class of 2010.
•2 Credits of Language - World Language, Native American Language, or American Sign
Language.
•3 Credits of Social Science – History or Social Science.
•1 Credit of Fine Art – There are fairly rigid guidelines on what is acceptable and what is not
acceptable in this subject area.
WA Transcript CADR
Yearly Requirement
3 Credits of CADR courses per year
OSPI pointed out on their most recent CSRS VTC that in
order to satisfy CADR requirements, students are required
to pass 3.0 credits of CADR classes per year
WA Transcript HECB
HECB Course Designation for Transfer
Courses
•Starting with the class of 2012, if a transfer student has a HECB designator on their
transcript, that course must also include the HECB designator when you enter the PSA
(prior school attended) courses into history.
•This means that you will need to begin creating a new set of transfer courses that have
the HECB designator box checked.
•If you currently have transfer courses named TRF???, we suggest you use TRB???
Where the number is the same for both types of transfer courses.
•In the above example the district uses TRF104 for Transfer Fine Art. The equivalent
course with a HECB designator would be TRB104. This is only a suggestion. Use a
naming convention that makes sense to you.
•If a transfer student does not have an HECB designator on their transcript, that course
must not include the HECB designator when you enter the PSA courses into history. In
some cases it may be prudent to contact the sending district and find out if the course
should have included the HECB designator.
•Note: It is ok to show the HECB designation on transcripts for students in the classes of
2009 – 2011, but it is required for the class of 2012 and beyond.
WA Transcript CADR
HECB/CADR Course Designation in WESPaC
WA Transcript CADR
Example Transcript with HECB/CADR Course Designation
Juli
Standardized State Course Codes
Steps you should be taking:
•Print a list of current Course Codes and Descriptions from
Skyward
•Download or review online the NCES Standardized Course
Codes http://nces.ed.gov/surveys/hst/courses.asp
Clarification: OPSI will be adding to
this list for the state of Washington
•Cross-reference the Skyward Course Code with the NCES
Course - save in easily accessible format such as an Excel
spreadsheet
•We will give you further details when this field becomes
available in WESPaC
Resources
• ESD101 Student Website
www.esd101.net/nerdc
– Training Materials
• Login and Password are no longer needed to view
• This presentation will be posted upon completion of
the VTC.
– FAQS
– Calendar
Feedback
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• Training needs?
• Email suggestions to [email protected]
Thank You!
Please e-mail a list of VTC attendees at
your site to:
[email protected]