Transcript Site Supervisor Orientation - Jesuit Volunteer Corps Northwest
AMERICORPS
SITE SUPERVISOR ORIENTATION
2013-2014 Program Year
Welcoming
Looking forward to a year of partnership in service.
Presentation Outline/Logistics
Staff Contacts Timeline Member Benefits/Responsibilities Role of Site Supervisor Inclusion Practices/Prohibited Activities and Position Descriptions Communications and Paperwork Performance Measurement and Evaluation Send Off and Questions
JVC Northwest Staff Contacts
Julia Rachel
Main Contact Other Program Staff Regional Program Coordinator - formerly
known as Area Director
JV Program Manager Program Assistant See next slide… Julia Peters Rachel Mathiowetz AC Specific Staff AC Program Manager Administrative Assistant Mary Hegel Hilary Titus
Mary Hilary
Program Coordinators
Meg Retreat Region/Locale
•
Alaska
Anchorage, Bethel, Juneau, Sitka •
Big Sky
Ashland, Billings, Hays, Missoula, St. Xavier • • •
Cascades
Portland Gray’s Harbor, Gresham, Portland Hillsboro, Seattle, Tacoma • •
Mountain West
Boise, Spokane Hood River, Yakima, Wenatchee and Omak
Program Coordinator Sally Koch Megan Bell Julia Peters Chloe Rico Moryah Schindler Matt Salazar Stephen White
A Beginning Timeline
August 5 th -10 th : JV member Orientation in OR August 14 th (Wednesday): First day of service September/October: Fall area visits October/November: 1 st JVC Northwest Retreat Mountain West/Cascades: Oct. 25 th -28 th Big Sky/Alaska: Nov. 1 st -4 th December 2 nd : Agency Application Deadline (2014-15)
Member Responsibilities
1700 hours of service Full year of service (to the contract date, July 31
st
for most) Participation in national days of service Participation in JVC Northwest retreats Duties outlined in position description Performance measure reporting
Member Benefits
Living Allowance and Ed Awards 10 days leave from service (Not “vacation” and cannot count service hrs) Health Insurance JVC NW offers coverage Worker’s Compensation JVC NW covers all JV/ AmeriCorps members
Please notify us immediately in the event of an injury at your service site!
Role of Site Supervisor
Mentorship & Supervision Member training at service site (send to Mary) Weekly meetings for instruction/guidance/processing Uphold member contract (service dates, prohibited activities, etc.) Approval of timesheets in OnCorps Performance evaluations Mandatory Meetings (this orientation, fall area visit, performance measure training)
Inclusion Practices
JVC Northwest supports inclusion practices.
Provide reasonable accommodation for members with disabilities.
Focus on the Position Descriptions (pre and post interview) Use inclusive language Go over position description and essential tasks Resource: http://www.serviceandinclusion.org/
Prohibited Activities
Code of Federal Regulations (45CFR § 2520.65) Applies to JV AmeriCorps… Staff Members As well as volunteers they recruit/manage Online: http://www.ecfr.gov
Also in your Site Supervisor Handbook
§ 2520.65 What activities are prohibited in AmeriCorps subtitle C programs?
(a) While charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the AmeriCorps program or the Corporation, staff and members may not engage in the following activities: (1) Attempting to
influence legislation
; (2) Organizing or engaging in
protests, petitions, boycotts, or strikes
; (3) Assisting, promoting, or deterring
union organizing
; (4) Impairing existing contracts for services or
collective bargaining
agreements; (5) Engaging in
partisan political activities
, or other activities designed to influence the outcome of an election to any public office; (6) Participating in, or endorsing, events or activities that are likely to include
advocacy
political candidates, proposed legislation, or elected officials; for or against political parties, political platforms, (7) Engaging in
religious instruction
, conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization; (8) Providing a direct benefit to— (i) A business organized for profit; (ii) A labor union; (iii) A partisan political organization; (iv) A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 except that nothing in this section shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative; (v) An organization engaged in the religious activities described in paragraph (g) of this section, unless Corporation assistance is not used to support those religious activities; and (9) Conducting a
voter registration drive
or using Corporation funds to conduct a voter registration drive; (10) Providing
abortion services or referrals
for receipt of such services; and (11) Such other activities as the Corporation may prohibit.
(b)
Individuals may exercise their rights as private citizens and may participate in the activities listed above on their initiative, on non-AmeriCorps time, and using non-Corporation funds. Individuals should not wear the AmeriCorps logo while doing so.
Additional Notes on Positions
Non-displacement and non-duplication No money handling Non-clerical and non-administrative roles
only allowed if directly support program activities
No fundraising
some exceptions for limited in-kind
Notes on “red flag language”
Communications
Please check emails
Please put jvcnorthwest.org on your safe list
JVC Northwest’s primary form of contact Notify of change in: Site Supervision JV AmeriCorps member position/schedule
JV AmeriCorps Identity
Poster of the Service Site Participation in National Service days of recognition and of service National Day of Service and Remembrance (Sept. 11th) Make a Difference Day (October) Martin Luther King, Jr. Day of Service (January) AmeriCorps Week (mid-March) Cesar Chavez Day (March) Earth Day/Arbor Day/Global Youth Service Day (April) Networking /collaboration with AmeriCorps programs Jesuit Volunteer AmeriCorps member in publicity
Paperwork Schedule
Thanks for helping keep us AmeriCorps grant compliant!
Site Supervisor Contract (8-2-2013) Placement Agreement (8-30-2013) Approve timesheets in OnCorps (monthly) Site Monitoring Tool (fall area visit) Midterm member evaluation (February) End of the year member evaluation (July) End of the year survey (July/August)
Timesheets in OnCorps
Instructions and new sign in and password will be sent for 2013-2014 year in late August
Please take time to review hours carefully
Hours need to be entered and approved after completion (i.e. no early submissions) AmeriCorps service not considered employment…no hours for vacation, sick leave, etc… also no lunch
Performance Measures
Education and Health placements
will be notified
Capacity Building (everyone else) Questions, please make time to check in with Mary
Additional webinars will be held once tools have been finalized.
Also will cover the year of evaluation.
Evaluation
External Impact Evaluation required for our grant.
Asking agency support in the coming year data collection Goes beyond performance measurement.
Focus on capacity building
Our Evaluators
Kimberly Firth, Leonard Research & Evaluation, LLC Audrey Block, Impactivism
Send off & Next Steps
New members arrive Wednesday, August 14 th !
Site Supervisor Contract will be emailed soon.
Return and signed and dated by August 2nd.
Email [email protected]
member training done at your site
(can be post training)
Member contract
(with updated position description)
emailed after orientation Placement Agreement Will be sent out in July and is due 8-30-2013 Performance measure training will be in Aug./Sept.
Questions
We welcome your questions!