Transcript Site Supervisor Orientation - Jesuit Volunteer Corps Northwest

JV AMERICORPS MEMBER
SITE SUPERVISOR ORIENTATION
2014-2015 Program Year
Welcoming
JV AmeriCorps
members keeping
calm and getting
things done.
Orientation Outline
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Highlight of Updates for Returning Agencies
Staff Contacts
Important Dates
Member Benefits/Responsibilities
Role of Site Supervisor
Prohibited Activities and Position Descriptions
Communications and Paperwork
Performance Measurement and Evaluation
Send Off and Questions
Updates for Returning Agencies
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New Staff & Evolving Structure
Program Integration efforts
 Starting
with combined Partner Agency & Site
Supervisor handbook
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20th Anniversary continues
12th events nationwide
 AmeriCorps Alums partnership
 September
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Evaluation efforts continue to be strengthened
JVC Northwest Staff Contacts
AC Specific Staff
AC Program Manager
Administrative
Assistant
Mary Hegel
Hilary Titus
Program Staff
Associate Director
JV Program Manager
Program Assistant
Laurie Laird
Amy Potthast
Rachel Wagner
Main Contact
Mary
Regional Program
See next slide…
Coordinator - formerly
known as Area
Director
Hilary
Laurie
Amy
Rachel
The 2014-2015 PC Team
Montana
ALASKA
Carolyn
Sally
CASCADES
Chloe & Moryah
MOUNTAIN WEST
Matt & Stephen
Program Coordinators
Retreat Region/Locale
Program Coordinator
Alaska
• Anchorage, Bethel, Juneau, Sitka
Sally Koch
Big Sky
• Ashland, Billings, Hays, Missoula, St. Xavier
Carolyn Chu
Cascades
• Gray’s Harbor, Portland
• Hillsboro, Seattle, Tacoma
Chloe Eberhardt
Moryah Schindler
Mountain West
• Boise, Omak, Spokane
• Gresham, Hood River, Yakima, and Wenatchee
Matt Salazar
Stephen White
Important Dates
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August 4th-9th: JV member Orientation in OR
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August 13th (Wednesday): First day of service
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August/September : Capacity Building Training
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September/October: Fall Area Visit by PC
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October/November: First JVC Northwest Retreat
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December 1st: Agency Application Deadline (2015-16)
Member Responsibilities
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1700 hours of service
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Full year of service
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to the contract date July 31st
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Participation in national days of service
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Participation in JVC Northwest retreats
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Duties outlined in position description
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Performance measure reporting
AmeriCorps Member Benefits
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Living Allowance and Ed Awards
10 days leave from service
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Health Insurance
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(does not count as service hrs)
JVC NW offers coverage
Worker’s Compensation
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JVC NW covers all JV/ AmeriCorps
members
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Please notify us immediately in the
event of an injury at your service
site!
Role of Site Supervisor
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Mentorship & Supervision
 Member
training at service site
 Weekly meetings for instruction/guidance/processing
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Uphold member contract (service dates, prohibited
activities, etc.)
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Approval of timesheets in OnCorps
Assistance with data collection
Performance evaluations
Mandatory Meetings (this orientation, fall area visit,
performance measure training)
Prohibited Activities
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Code of Federal Regulations (45CFR § 2520.65)
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Applies to JV AmeriCorps…
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Staff
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Members
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As well as volunteers they recruit/manage
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Online: http://www.ecfr.gov
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Also in your Partner Agency/Site Supervisor Handbook
§ 2520.65 What activities are prohibited in AmeriCorps subtitle C programs?
(a) While charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the
AmeriCorps program or the Corporation, staff and members may not engage in the following activities:
(1) Attempting to influence legislation;
(2) Organizing or engaging in protests, petitions, boycotts, or strikes;
(3) Assisting, promoting, or deterring union organizing;
(4) Impairing existing contracts for services or collective bargaining agreements;
(5) Engaging in partisan political activities, or other activities designed to influence the outcome of an election to any public
office;
(6) Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political
platforms, political candidates, proposed legislation, or elected officials;
(7) Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes
mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship,
maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious
proselytization;
(8) Providing a direct benefit to—
(i) A business organized for profit;
(ii) A labor union;
(iii) A partisan political organization;
(iv) A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue
Code of 1986 except that nothing in this section shall be construed to prevent participants from engaging in advocacy
activities undertaken at their own initiative;
(v) An organization engaged in the religious activities described in paragraph (g) of this section, unless Corporation
assistance is not used to support those religious activities; and
(9) Conducting a voter registration drive or using Corporation funds to conduct a voter registration drive;
(10) Providing abortion services or referrals for receipt of such services; and
(11) Such other activities as the Corporation may prohibit.
(b) Individuals may exercise their rights as private citizens and may participate in the activities listed above on their
initiative, on non-AmeriCorps time, and using non-Corporation funds. Individuals should not wear the AmeriCorps
logo while doing so.
Additional Notes on Positions
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Non-displacement and non-duplication
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Includes temporarily replacing staff
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No money handling
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Non-clerical and non-administrative roles
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No fundraising
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only allowed if directly support program activities
some exceptions for limited in-kind
Notes on “red flag language”
Inclusion Practices
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JVC Northwest is committed to non-discrimination in
the selection of our JV/AmeriCorps members
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Work to provide reasonable accommodation for
members with disabilities.
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Hope to learn from and collaborate more with partner
agencies
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Resources:
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www.jan.wvu.edu
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http://www.serviceandinclusion.org/
Communications
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Please check emails
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Please put jvcnorthwest.org on your safe list
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JVC Northwest’s primary form of contact
Notify of change in:
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Site Supervision
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JV AmeriCorps member
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position/schedule/service location
Identity
Also, please remember
the Northwest!
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Members should wear gear while serving - every day!
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“Serving Here” Poster at the Service Site
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Participation in National Service days of recognition and of service
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20th Anniversary Events (September 11-12th)
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National swearing in across the country!
Martin Luther King, Jr. Day of Service (January)
Cesar Chavez Day (March)
Earth Day/Arbor Day/Global Youth Service Day (April)
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Networking /collaboration with AmeriCorps programs
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Jesuit Volunteer AmeriCorps member in publicity
20th Anniversary – September 12th
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Fly those A’s
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National celebration of the
first AmeriCorps members
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Regional events
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Livestream of President
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National service education
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Celebrate alums
All members to participate!!!
Paperwork Schedule
Thanks for
helping
keep us
AmeriCorps
grant
compliant!
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Site Supervisor Contract (8-1-2014)
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Placement Agreement (8-29-2014)
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Capacity Building Paperwork (beginning /end of year)
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Approve timesheets in OnCorps (monthly)
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Site Monitoring Tool (fall area visit)
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Midterm member evaluation (February)
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End of the year member evaluation (July)
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End of the year survey (July/August)
Timesheets in OnCorps
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Instructions will be sent for 2014-2015 year in late
August
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Please take time to review hours carefully
 Hours
need to be entered and approved after
completion (i.e. no early submissions)
 AmeriCorps
service not considered employment…no
hours for vacation, sick leave, etc… also no lunch
Performance Measures
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Capacity Building -Primary Measure
 Most
positions & most complex
 Additional
webinar will be held once
tools have been finalized
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Education & Health
 Member
training at orientation &
individual follow up throughout the
year
Strengthening the Evaluation
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CNCS requiring us to continue
beef up our efforts
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Continued focus on Capacity
Building
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100% return rate on
organizational assessments
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Projects should flow from these
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New or enhanced systems or
processes
Additional survey at year end
Our External Evaluators
 Kimberly Firth, Leonard
Research & Evaluation, LLC
 Audrey Block, Impactivism
Send off & Next Steps
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Site Supervisor Contract will be emailed soon.
 Return
signed and dated by August 1st.
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New members arrive Wednesday, August 13th!
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Placement Agreement
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be sent out in July and is due 8-29-2014
Capacity Building training will be in Aug./Sept.
 Organizational
Assessments due to follow
Questions
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We welcome your questions!
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If particular to your agency, please contact us after
the webinar. 503-335-8202
 [email protected]
 [email protected]
 [email protected]