Transcript ESOL info on the mainframe updates

Mainframe data
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Additional information
Entry Data
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In order to enter a child in the ESOL program,
it’s important to enter the correct code. This
segment will provide information about specific
codes to use on mainframe.
If students have not passed the LAB with a
percentile of 33% or higher in each of the
subtests, they will be LY (enter LY in the Ltd
Eng Cd field).
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For Pre-K students please refer to the Pre-K
Informational Sheet in the ESOL Document Bank for
data entry.
KG students who attended Pre-K and have not passed
the LAB in KG their Basis of entry code will be A.
Students who enter our schools during FTE week will
also have a Basis of entry code of T until tested.
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New (to district) ELL students in grades
K-2 who have not passed the LAB will
have a Basis of entry code of A.
New ELL students in grades 3-12 who
have not passed the LAB will have a
Basis of entry code of R.
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For LY students, other important
information (dates and codes) should also
be entered on the mainframe.
For KG students, please refer to the
Pre-K Informational Sheet in the
ESOL Document Bank to enter specific
codes and dates.
Entry Data -Dates
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For 1st-12th grade students, in addition to codes these
dates should also be entered in the ESOL Information
segment of the mainframe:
Dates to enter
Entry date:
Plan date:
the date the student enters the
ESOL program, normally the student’s
first day of school (will never
change)
1st day in school in of
current year. Student receives a
schedule. (changes annually)
Classification date:
date of initial LAB testing (will
never change)
Entry Data Codes
Codes to enter
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Instructional Strategy: C
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Extension of Instruction: Y
Enter Y after 3 years of ESOL services from the
first classification date.
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FTE MAX: X
Enter X after 6 years of ESOL services.
Check that child attended school during both FTE
Surveys each year on Screen #2 to total 12 Ys.
If child withdrew and reentered, it’s best to print
out this screen(s) and file in Blue insert to show
that child was out of the county. Also a note can
be made inside of blue insert cover.
Exit Data
In order to exit a child out of the ESOL program, it’s important to
enter the correct code (s). This segment will provide information
about specific codes to use on the mainframe. There are two fields
to exit ELLs.
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In order for ELLs to exit the ESOL program, please be aware of the new
passing composite scores for CELLA
K-2= > 2050
3-5= > 2151
6-8= > 2200
9-12= >2250
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In order for ELLs to exit the ESOL program, they also need to score a level of 3
on the FCAT Reading
Entering exit codes on mainframe:
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Basis of Exit Code1 (use code B if child has passed the
CELLA) for grades k-12
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Basis of Exit Code2 (use code E if child has passed the
FCAT Reading ) for grades 3-12
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If child has passed the CELLA and FCAT in the same
year, enter LF in the Ltd Eng Cd field.
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LF monitoring dates will also be entered for a period of
2 years in the following areas:
1st report card
1st semi an review
2nd semi an review
End of 2nd year
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For specific LF monitoring dates, please refer to the
LF monitoring chart in the ESOL Document Bank
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LZ students
Please check that all four LF monitoring
dates have already been entered on the
mainframe before placing the LZ code.
Basis L entry/exit data
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If students re-enter the ESOL program through an ELL
committee, the Basis of entry code will be L. The reclass
date (date of the ELL meeting to re-enter student) should also
be entered.
If students exit the ESOL program through an ELL committee,
the Basis of exit code will also be L. The reclass exit date
(date of the ELL meeting to exit student) should also be entered.
Any student entering through an ELL committee meeting should
also exit through an ELL committee meeting. In this case:
Basis of Entry is L
Basis of Exit is L
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The date of the ELL Committee
meeting will be used as the re-eval
date on the student’s profile and
mainframe if it occurs at the end of the
3rd,4th,and 5th year the ELL is in the
ESOL program.
Re-evaluation Data for non-Basis L
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A date should be included in the Re-Eval date
field if students are being reevaluated.
According to the ELL Database and Program
handbook, this data element is NOT to be used
to record ANNUAL DIAGNOSTIC ELL assessment
dates; it should only be used for the required
reevaluation that occurs at the end of the third,
fourth and fifth year the ELL is in the ESOL
program (enter last day of the school year in the
re-eval date field).
ZZ Data
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If students are new to the county and have passed
the LAB with a percentile of 33% or higher in each of
the subtests, they will become ZZ.
Enter ZZ in the Ltd Eng Cd field
When and if you have any
questions please contact your ESOL
Contact, or ESOL Specialist.