Transcript Document

About the Company
Founded in 1999, Wave Online is an advanced and professionally
managed, 100% HIPAA compliant Medical Transcription service
company maintaining very high standards in providing patient
information management services to US clinics and hospitals.
Wave Online LLC is the IT division
of D.C. Mills Group of Companies, having
operations in Virginia Beach, VA and
Dalton, Georgia

DC
Mills
launched
its
business
endeavor in 1982 with expansion interests
in furniture manufacturing, coir products,
Healthcare, Iron and Steel with an initial
investment of $50 Million and has an
annual turnover of $30 Million.

We strive to maintain……

HIPAA compliance

AAMT guidelines

Tailored technology

File flow (work flow) management 24 x 7

Highly skilled and experienced workforce
We are committed to…

High degree of patient record confidentiality

Rapid Turn Around Time (24 hrs)

High quality services

Consistent client satisfaction

Continuous education activities to enable our workforce to perform at
the highest level
Expertise in transcription by department…

Pre-operative H&P

Emergency department visit/admits

History and physicals

Consultation reports

Operative procedure/reports

All specialty reports

Neurology reports

Discharge summary

Physical and Occupational therapy reports
Quality Assurance
MT
QA1
QA2
Proofreader
QAM
QRD
Transcription Staff Profile
MT - 105
QA1 - 38
QA2 - 11
Proofreader - 7
QAM - 1
QRD - 2
Patient and Provider
Confidentiality…

User ID and Password given to all users.

Audio and text files are encrypted using 128-bit PKI encryption
technologies before transfer

Signing Confidentiality agreement with employees

Printers/Floppy drives are disabled

Restricted internet access
Workflow Components
The workflow enterprise suite contains the following
component utilities.
A client software that acquires the
voice data and automatically
forwards it to the desired location
Local storage of transcript in
dictation site in case of an
isolated transcription facility
A software that enables the users
to send and review dictations
through telephone
File flow Management System
that handles the management of
files at the transcription site
VoiceSys sever, the heart of
the VoiceSys suite manages
and regulates all the other
modules
Print Station acts as the reporting
center of the VoiceScript++
A complete editing tool designed
to meet the needs of the
transcriptionist
Web interface of the VS++
package to access documents
through Internet and Intranet
Used to manage home based
transcription clients
Speech Recognition
 Speech recognition is implemented as a Built-in transcriber
 Supports IBM Via Voice Engine or any other third party voice engines
compatible with Microsoft® Speech API
 Facilitates the use of separate profile files for each doctor to improve
recognition quality
 Doctor can train speech engine in their machines which can be later
imported to VS++ Server for speech recognition
Features …
VoiceSys++ incorporates the advanced features like,
 100% HIPAA Compliance
 HL7 Support
 128-bit PKI Encryption
 Server built on M2Plugin Server Technology
 Uses SQL server as the back end
 Uses Microsoft® COM technology to build its Components
 Uses XML for messaging and configuration settings
Dictation Manager
Dictation Manager, a client software that acquires the voice data
and automatically forwards it to the desired location.
Specify required turnaround time for certain documents
Capture voice from digital handheld devices and
Microphones
Direct Digital Voice Recording
Support for different handheld devices
GSM Compression
Auto Routing
Automatic Association build up between voice files and
Transcribed Files.
Both dialup and direct internet support
TeleScriber
Telephonic Dictation System (TeleScriber or TDS), a software that
helps the users to collect and review dictation through telephone.
 Effective for users in remote areas where Internet is
not accessible
 Allows doctors to dictate in the traditional way using
telephone
 Customizable prompts to allow smooth migrations
 Customizable key pad
 A personal computer is not necessary
 Easy to follow menu system
 Supports limited editing and correcting of dictated files
 Facility to review dictations
 Optional PIN protections for HIPAA compliance
Med Flow
MedFlow, an integral part of the VoiceSys Suite is a File flow
Management System that handles the management of files at the
transcription site.
 Automated Work distribution to Transcriptionists
 Flexible file allocation based on rules
 File allocation rules can be constructed based on TAT,
work type,status, transcriber’s affinity to a doctor etc.
 View and Change file status if necessary, in real time
 Quicker and easier backing up of file
 Well organized and manageable file movement and
manipulation
 Customizable Query and Reports
 Detailed reports on performance
 Transcriber Details
 File Movement and File Status log
WordScript
WordScript, a complete editing tool designed to meet the needs of the
transcriptionist . It combines Microsoft® Word features and Audio control
and navigation facility in to a single application.
 Supports all functions featured in Microsoft® Word Editor
 Integrated voice play back
 Auto text Completion Feature
 Spell Check
 Customizable dictionary
 Header Insertion Facility(ADT)
 Extendable File Format Support
 Function keys and Foot switch navigation support
 Send and receive files by single click
 Automatic file caching for improved performance
VoiceSys Server
VoiceSys server, the heart of VoiceSys suite manages and regulates all
the other modules.
 Mediates transfer of wave files
 Tracks all the users as well as the files flowing through the
system
 Maintains the transcription load of transcription center and
system security
 Enhances file monitoring system
 Manages quality and turnaround time of the transcribed file
 Acts as the Centralized Controller as well as a Data
Warehouse
 Contains a built in MedFlow to avoid separate MedFlow
systems for small setup.
 Priority based Management of files
 Demographic Information Handling
CentralDB2
The Central DB implementation of Voice Script allows local storage of
transcript in dictation site in case of an isolated transcription facility. It also
facilitates multiple clinics to use a single VS server and the same time a local
mirror for transcripts in the intranet.
 Centralizes all medical transcription data
 Easy access of medical records with the use of intranet
 Facilitates Medical transcription firms to establish and ASP model
 Up to-date Patient Information store
 Backup facility to main the Database
 Generates status reports
 Document signing
eTranscribe
eTranscribe, a complete web interface of the VS++ package to access
documents through Internet and Intranet.
 Accesses medical records from any machine in the
intranet or internet
 Minimizes infrastructure burden
 Doctors can playback, edit and view records
 Collect transcribed files through the web
 Generates status reports
 Document signing
 Reduces installation and software maintenance burden
Print Station
Print Station acts as the reporting center of the VoiceSys.
 Manages centralized printing
 Generates medical records at the hospital server
 Terminal Digit Order
 Directs the output of documents to a set of distributed
printers
 Automatic Scheduled Printing
 Distributed printing based on different criteria
 Faxing and emailing facility
Work Flow Diagram
Pocket DM
Mobile DM
WordScript
Dictation
Manager
MedFlow
Central DB
eTranscribe
VoiceSys Server
HomeTrans
TeleScriber
Print Station
Our technology solutions support
advanced devices like :
VoiceSys++
Digital
Recorders
Smartphone
Contact us….
Wave Online LLC
1209 Baker Road, Suite 401,
Virginia Beach, VA 23455
USA
Ph: 201-377-0462
706-218-0440
757-271-8106
Fax: 201-484-0404
E-Mail: [email protected]
www.wavemt.us
We provide a perfect blend of experience, ingenuity, and
technology combined with superior, round the clock,
hands-on service to our clients…….
Thank you for your time…