Transcript Document
About the Company
Founded in 1999, Wave Online is an advanced and professionally
managed, 100% HIPAA compliant Medical Transcription service
company maintaining very high standards in providing patient
information management services to US clinics and hospitals.
Wave Online LLC is the IT division
of D.C. Mills Group of Companies, having
operations in Virginia Beach, VA and
Dalton, Georgia
DC
Mills
launched
its
business
endeavor in 1982 with expansion interests
in furniture manufacturing, coir products,
Healthcare, Iron and Steel with an initial
investment of $50 Million and has an
annual turnover of $30 Million.
We strive to maintain……
HIPAA compliance
AAMT guidelines
Tailored technology
File flow (work flow) management 24 x 7
Highly skilled and experienced workforce
We are committed to…
High degree of patient record confidentiality
Rapid Turn Around Time (24 hrs)
High quality services
Consistent client satisfaction
Continuous education activities to enable our workforce to perform at
the highest level
Expertise in transcription by department…
Pre-operative H&P
Emergency department visit/admits
History and physicals
Consultation reports
Operative procedure/reports
All specialty reports
Neurology reports
Discharge summary
Physical and Occupational therapy reports
Quality Assurance
MT
QA1
QA2
Proofreader
QAM
QRD
Transcription Staff Profile
MT - 105
QA1 - 38
QA2 - 11
Proofreader - 7
QAM - 1
QRD - 2
Patient and Provider
Confidentiality…
User ID and Password given to all users.
Audio and text files are encrypted using 128-bit PKI encryption
technologies before transfer
Signing Confidentiality agreement with employees
Printers/Floppy drives are disabled
Restricted internet access
Workflow Components
The workflow enterprise suite contains the following
component utilities.
A client software that acquires the
voice data and automatically
forwards it to the desired location
Local storage of transcript in
dictation site in case of an
isolated transcription facility
A software that enables the users
to send and review dictations
through telephone
File flow Management System
that handles the management of
files at the transcription site
VoiceSys sever, the heart of
the VoiceSys suite manages
and regulates all the other
modules
Print Station acts as the reporting
center of the VoiceScript++
A complete editing tool designed
to meet the needs of the
transcriptionist
Web interface of the VS++
package to access documents
through Internet and Intranet
Used to manage home based
transcription clients
Speech Recognition
Speech recognition is implemented as a Built-in transcriber
Supports IBM Via Voice Engine or any other third party voice engines
compatible with Microsoft® Speech API
Facilitates the use of separate profile files for each doctor to improve
recognition quality
Doctor can train speech engine in their machines which can be later
imported to VS++ Server for speech recognition
Features …
VoiceSys++ incorporates the advanced features like,
100% HIPAA Compliance
HL7 Support
128-bit PKI Encryption
Server built on M2Plugin Server Technology
Uses SQL server as the back end
Uses Microsoft® COM technology to build its Components
Uses XML for messaging and configuration settings
Dictation Manager
Dictation Manager, a client software that acquires the voice data
and automatically forwards it to the desired location.
Specify required turnaround time for certain documents
Capture voice from digital handheld devices and
Microphones
Direct Digital Voice Recording
Support for different handheld devices
GSM Compression
Auto Routing
Automatic Association build up between voice files and
Transcribed Files.
Both dialup and direct internet support
TeleScriber
Telephonic Dictation System (TeleScriber or TDS), a software that
helps the users to collect and review dictation through telephone.
Effective for users in remote areas where Internet is
not accessible
Allows doctors to dictate in the traditional way using
telephone
Customizable prompts to allow smooth migrations
Customizable key pad
A personal computer is not necessary
Easy to follow menu system
Supports limited editing and correcting of dictated files
Facility to review dictations
Optional PIN protections for HIPAA compliance
Med Flow
MedFlow, an integral part of the VoiceSys Suite is a File flow
Management System that handles the management of files at the
transcription site.
Automated Work distribution to Transcriptionists
Flexible file allocation based on rules
File allocation rules can be constructed based on TAT,
work type,status, transcriber’s affinity to a doctor etc.
View and Change file status if necessary, in real time
Quicker and easier backing up of file
Well organized and manageable file movement and
manipulation
Customizable Query and Reports
Detailed reports on performance
Transcriber Details
File Movement and File Status log
WordScript
WordScript, a complete editing tool designed to meet the needs of the
transcriptionist . It combines Microsoft® Word features and Audio control
and navigation facility in to a single application.
Supports all functions featured in Microsoft® Word Editor
Integrated voice play back
Auto text Completion Feature
Spell Check
Customizable dictionary
Header Insertion Facility(ADT)
Extendable File Format Support
Function keys and Foot switch navigation support
Send and receive files by single click
Automatic file caching for improved performance
VoiceSys Server
VoiceSys server, the heart of VoiceSys suite manages and regulates all
the other modules.
Mediates transfer of wave files
Tracks all the users as well as the files flowing through the
system
Maintains the transcription load of transcription center and
system security
Enhances file monitoring system
Manages quality and turnaround time of the transcribed file
Acts as the Centralized Controller as well as a Data
Warehouse
Contains a built in MedFlow to avoid separate MedFlow
systems for small setup.
Priority based Management of files
Demographic Information Handling
CentralDB2
The Central DB implementation of Voice Script allows local storage of
transcript in dictation site in case of an isolated transcription facility. It also
facilitates multiple clinics to use a single VS server and the same time a local
mirror for transcripts in the intranet.
Centralizes all medical transcription data
Easy access of medical records with the use of intranet
Facilitates Medical transcription firms to establish and ASP model
Up to-date Patient Information store
Backup facility to main the Database
Generates status reports
Document signing
eTranscribe
eTranscribe, a complete web interface of the VS++ package to access
documents through Internet and Intranet.
Accesses medical records from any machine in the
intranet or internet
Minimizes infrastructure burden
Doctors can playback, edit and view records
Collect transcribed files through the web
Generates status reports
Document signing
Reduces installation and software maintenance burden
Print Station
Print Station acts as the reporting center of the VoiceSys.
Manages centralized printing
Generates medical records at the hospital server
Terminal Digit Order
Directs the output of documents to a set of distributed
printers
Automatic Scheduled Printing
Distributed printing based on different criteria
Faxing and emailing facility
Work Flow Diagram
Pocket DM
Mobile DM
WordScript
Dictation
Manager
MedFlow
Central DB
eTranscribe
VoiceSys Server
HomeTrans
TeleScriber
Print Station
Our technology solutions support
advanced devices like :
VoiceSys++
Digital
Recorders
Smartphone
Contact us….
Wave Online LLC
1209 Baker Road, Suite 401,
Virginia Beach, VA 23455
USA
Ph: 201-377-0462
706-218-0440
757-271-8106
Fax: 201-484-0404
E-Mail: [email protected]
www.wavemt.us
We provide a perfect blend of experience, ingenuity, and
technology combined with superior, round the clock,
hands-on service to our clients…….
Thank you for your time…