Transcript Technology's AUP - Laredo Independent School District

Technology’s
Acceptable Use
Policies (AUP)
Laredo Independent School District
2008 - 2009 On-line Training
Laredo Independent School District
Welcome
The purpose of this training is have you review:

LISD Technology Acceptable Use Policies which set forth
the District’s acceptable use of the system (computers,
Internet, Sage, DDA, workflow,…)

and the ethical, legal and safe use of this resource for all
employees.
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Laredo ISD’s Goal
It is our goal to instruct all employees concerning
the ethical, legal and safe use of:
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Technology equipment (computers, laptops, printers,
scanners, …)
Network (Internet, email, …)
and the limitations as prescribed in LISD’s CQ
administrative regulation.
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LISD’s expectations

All LISD’s employees who use technology will
have to …..
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review and understand this training
register on ERO before or after this training
take a quiz on this training
pass the quiz (get credit on ERO if registered)
sign agreement form and
continue to use technology in an ethical, legal and
safe way
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A score of 100 is required to
pass this training’s quiz
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At the end of this training, you will be required
to take a on-line quiz and must get a score of
100.
If you do not score 100, you have the
opportunity to take quiz over until you pass it.
If you do not take test again and pass it, your
login for the use of computer and Internet will
be de-activated by the end of September 2008.
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In the future,
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You may need to take a training similar to
this as we have new updates.
You will need to annually sign a new
“Employee Agreement for Acceptable Use
of the Electronic Communication System”
form to continue to use your
username/password.
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Who is the USER?
Anyone with access to our equipment,
Internet and other software
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Laredo ISD students
LISD employees
LISD volunteers
Community members

guests including:
 vendors,
 consultants,
 service providers, and
 employees of
subcontracted
companies
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Acceptable Conduct

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Users must follow:
all the requirements and
expectations of LISD Employee
Code of Ethics and Standards of
Conduct and
the LISD’s Technology Acceptable
Use Policies (AUP)
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District’s
Technology
Equipment
Includes desktop computers, laptops, scanners,
printers, pendrives, digital cameras, video
conference and any other equipment
Other technology equipment
is not allowed

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No personal equipment is allowed in our network
unless the equipment has been certified by I.T.
department as meeting requirements and
standards set by the district.
Laptops that were sold to teachers 2005-2006
need to meet requirements and district standards
and be certified by I.T. department before they
may be allowed in our network. To get these
requirements and standards contact help desk at
795-4147.
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Other technology equipment
is not allowed
Equipment that has not been certified by
I.T. department as meeting requirements
and standards set by the district.
 Access points purchased with personal or
district funds that do not meet district
requirements and standards will not be
allowed in LISD’s network.

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Use of LISD’s technology
equipment
LISD’s technology equipment is
to be used primarily for schoolbusiness
instructional
purposes
administrative purposes
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Instructional purposes include:
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Academic research
Communication
Publishing
Technology integration
Technology proficiencies
Software training
Any activities supporting the District’s
instructional goals and objectives
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It is a privilege and not
a right to:
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Use the District’s technology equipment and/or
Participate in any online communication service:
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Internet and email
Sage
Workflow
DDA
Distance Learning (Video Conference)
Web Pages
Student Information System
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Laredo I.S.D. computers
require …
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a windows login and password to access
computer/network resources,
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and for user to log-out at the end of
his/her use of equipment.
Inactivity for a predetermined time, may
automatically log-out user from computer.
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Avoid problems
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You should “lock” your computer
when stepping away from your
computer by pressing Ctrl + Alt +
Delete, and click on “lock computer”.
This will prevent someone from
accessing files and programs while
you are away. Your password is
needed to unlock it.
 Try it!
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Appropriate conduct for using
LISD equipment

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The individual in whose name a system account is
issued will be responsible at all times for its
proper use.
If you know or suspect someone who has
committed a violation/crime using your login, you
need let your campus or department administrator
know as soon as you know of the offense, so an
investigation can be conducted and so you may be
cleared of the offense. You may also email
[email protected] to report violation or crime.
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Gaining unauthorized access

Users should not attempt to or gain
unauthorized access to resources or
information he/she does not have
authorized access to. This is
considered “hacking” and is a violation
of the AUPs.
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Passwords – must be kept
private
 Avoid
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problems
Do NOT share your password with anyone.
Do NOT use someone else’s login and
password.
The individual, in whose name a system
account is issued, will be responsible at all
times for its proper use.
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Usernames and Passwords –
must be kept private
 Avoid

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problems
Teachers and staff who have access to
usernames and passwords are prohibited to
share usernames and passwords to anyone,
who does not have a username assigned.
Teachers and staff with access to student
usernames and passwords are prohibited to
use a student username and password to use
a student computer.
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Passwords – must be kept
private
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Keep your password confidential.
passwords are the keys you use to access
personal information that you've stored on
your computer and in your online accounts.
 Do not keep your passwords on a paper in
your desk or by your computer. Someone
can use it and get into your computer.
 Change your password frequently.
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Creating a strong password
Use these steps to develop a strong
password:
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Think of a sentence that you can
remember. Example: "My son, Gabriel, is
three years old.”
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Convert it to a password: "msgityo".
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creating a password con’t.
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Add complexity: mix letters and
numbers, caps. This might yield a
password like "MsGi3y0".
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Or add special characters. "M$Gi3y0".
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User must understand that
Laredo ISD…
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will periodically audit, inspect, and/or
monitor all use of LISD’s technology -
inclusive of remote and/or online resources
and storage media as deemed appropriate.
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will take disciplinary action if any violations
to LISD Technology AUP are found.
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Acceptable Conduct – Using
Technology Equipment
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User shall treat equipment with care at all times.
Keep equipment clean. Do not eat by the
equipment.
User shall protect the security and privacy of Laredo
ISD’s systems and network.
LISD prohibits the use of unauthorized access
points or satellite software which can access
LISD’s network. (Only standardized access
points purchased and installed by LISD I.T.
department are allowed).
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Limitations on District
Technology Equipment
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Users shall NOT waste district resources (paper, ink, disk space, etc.)
including the storing of music selections at any computer.
Users shall NOT remove any district technology equipment from U. S.
boundaries. (Equipment cannot go into Mexico, this includes
district laptops! Due to Microsoft products being subject to export
restrictions under U.S. law because they include encryption
technology, and the district’s equipment insurance coverage, LISD
does not permit their equipment to leave the United States.)
District technology staff has the right to and will remove any
unauthorized software on any district/campus computer.
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Screen savers or desktop themes
Software without license or documentation
Unauthorized downloaded software
http://www.microsoft.com/exporting/basics.htm
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Infected files and
viruses
LISD’s computers are programmed to delete
most infected files.
LISD will NOT be responsible for the loss of
data or files.
Users should avoid actions that are likely to
increase the risk of introducing viruses to the
system such as opening e-mail messages
from unknown senders and loading data from
unprotected computers.
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Software
Software Installation/Usage
Policy

All instructional software must first be approved
by the Curriculum and Instruction department for
content then by Technology department for
compatibility with hardware and/or network.
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LISD prohibits the use/or listening of Internet
radio stations and the use of non-authorized
online video.
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LISD prohibits the use of games for staff and
students with the exception of educational
software that has been approved by the District.
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Limitations for Users
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Users are prohibited to install any software on
district equipment.
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Users are prohibited to use/or download any peerto-peer (PTP) software such as Napster, Imesh,
Webshots, Morpheus, Kazaa, etc. because of
network/security issues.
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Users are prohibited to make any changes to
computer/equipment configurations (i.e., network
settings, display settings including backgrounds
and screen savers.)
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Computer piracy…is illegal
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If you make unauthorized copies (burning CDs or
DVDs) of copyrighted music recording or of movies,
you are breaking the law.
Unauthorized reproduction and distribution of
copyrighted material including music/movies is JUST
AS ILLEGAL AS SHOPLIFTING.
The rules are very simple. Unless you own the
copyright, it’s not yours to distribute.
http://www.musicunited.org
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Hacking…is illegal and
unethical
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Hacking is the action of illegally accessing, modifying
or deleting information in a computer system.
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Unauthorized accessing of files you do not have
permission to view is just as bad as hacking or
stealing.
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Intentional Virus Distribution
…is illegal and unethical
Viruses are the colds and flu of computer
security.
 Users shall not write, produce, generate copy,
propagate, or attempt to introduce any bug,
virus, worm, Trojan Horse, or similar
computer code designed to self-replicate,
damage, or otherwise hinder the performance
of any computer’s memory, file system, or
software.

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Sharing confidential information
is illegal and unethical
As an employee, you may need to access
confidential student information (education
records) for planning instruction.
 Under Federal guidelines Family Educational
Rights and Privacy Act (FERPA) you are
legally and ethically obligated to safeguard
the confidentiality of any information records
may contain.
 http://nces.ed.gov/pubs2006/2006805.pdf

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Sharing confidential information
is illegal and unethical
Education records is defined as all records,
files, documents, and other materials
containing information directly related to a
student.
 This includes records that are hand written,
print, in electronic form or audiotape or video
tape form.
 http://nces.ed.gov/pubs2006/2006805.pdf

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Internet
Acceptable Uses of the
Internet
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Users shall use the Internet for educational and
administrative purposes and as a tool to
enhance teaching and learning in the
classroom.
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Users will be required to change all passwords at least
once every semester. All passwords must remain
confidential and must not be shared.
Users will get updates online on the Guidelines and be
required to sign a user agreement annually for renewal
of their computer/email account.
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Acceptable Uses of the
Internet (con’t.)
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Users shall use Internet resources in accordance with
copyright law. Copyright is applicable in ALL cases
whether or not explicit reference to copyright is
mentioned.
Users shall use the Internet in accordance with civic and
federal laws.
Users, who gain access to inappropriate material, are
expected to and required to discontinue the access as
quickly as possible and to report the unblocked site to
district technology staff or email [email protected] .
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Acceptable Uses of the
Internet (con’t.)
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Teachers and staff are responsible to monitor
students’ use of computer/laptop.
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Students should only use their own username and password. If a
student does not have a username it may mean his/her parents
did not or have not signed an agreement form to allow district to
give student access to a computer or Internet.
Students should not play games or music on the
computers/laptops.
Check the minimized programs a student has on a computer to
know what student is viewing or working on.
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Limitations on the Uses of
the Internet
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Users may only redistribute copyright data:
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for educational purposes
or with the written permission of the copyright holder or
designee.
Users shall not use District Internet access to conduct
buying, selling, or promotion of commercial items.
Users shall not use Internet for any purposes that may
present a tangible cost to the school or interfere with
the operations of the computer network or with the
performance of the students or employees.
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Limitations on the Uses of the
Internet
Users shall not purposefully access or post materials that are
illegal abusive, obscene, sexually oriented, threatening, harassing,
or damaging to another’s image.
These items include but are not limited to the following
categories:
 Adult Sites
 Drugs Sites
 Entertainment Sites
 Sites which promote
activities which are
 Crime Sites
illegal for minors
 Gambling Sites
 Intolerance Sites
 Violence Sites
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Limitations on the Uses of the
Internet
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If an educational website or a website that is
appropriate is blocked and needed for instruction,
a teacher may request that it be unblocked
temporary.
To get a website unblocked, a teacher may send
an email to [email protected] and send the
website address, when the website should be
unblocked and for how long.
Request must be made at least 3 days before it is
needed. A response will be emailed.
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Chat Rooms and
Newsgroups Usage
 Acceptable

Conduct
Users shall use educational chat rooms, network
chat, discussion groups or newsgroup accessed
on the Internet for educational purposes
only with prior written permission from the
Director of Technology.
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Electronic Mail (E-mail)
Purpose of Electronic Mail
(E-mail) Usage

The purpose of the school district’s email is
to facilitate communications district-wide.
Utilization of the district’s E-mail system is a
privilege, not a right.
 E-mail transmissions sent and received by
students and employees are not private and
may be monitored.

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Acceptable Conduct for
Using E-Mail
Users shall use E-mail for administrative or
educational purposes and must be consistent with
the educational mission of the Laredo
Independent School District.
 Users shall not use e-mail for any purposes that
may present a tangible cost to the school or
interfere with the operations of the computer
network or with the performance of the student
or employee.

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Limitation on the Use of
E-mail
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Users are prohibited to use the E-mail system for any illegal
activity, including but not limited to violation of copyright
laws.
Users are prohibited to attempt to read, delete, copy, or
modify the E-mail of any other user.
Users are prohibited to access private E-mail accounts such
as HOTMAIL, YAHOO MAIL, GMAIL etc…. when using
the district's Internet system.
Users are prohibited to use E-mail for the purpose of
sending unnecessary, junk mail or chain letters.
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Definition of a Chain Letter
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defines a chain letter
as a letter sent to several persons with a
request that each send copies of the letter
to an equal number of persons.
User shall not use e-mail for the purpose of
sending chain letters.
Merriam-Webster Dictionary
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Chain Letters…are prohibited
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A chain letter contains a request to forward
the message to multiple addressees. It also
generally has one or more of these
characteristics:
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a hook to catch the reader’s interest
a warning to maintain the chain or suffer
negative consequences (e.g., bad luck)
a request for money or other items of value
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What you should do if you
receive a chain letter
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1. report it by forwarding it to LISD’s Technology
Department at [email protected] Warning notices
will be sent to accounts belonging to LISD’s community
users to remind them of our policies. Please do not
delete the email message from your account until after
you have reported it to LISD Technology Department.

2. delete it
Under no circumstances should you reply to the chain
letter. You should not forward the chain letter to
anyone other than to report it to the Technology
Department.
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E-Mail Etiquette

Users are expected to observe the following
network etiquette (called netiquette):
 Be polite; messages typed in capital
letters are the computer’s equivalent of
shouting
 Use appropriate language; swearing,
vulgarity, ethnic or racial slurs, and any
other inflammatory language is prohibited
 Do not pretend to be someone else
when sending/receiving messages
 Do not transmit inappropriate
messages or pictures
CAPS
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More E-mail Etiquette

Do not leave the Subject field blank. Always fill in the Subject
field with a brief and concise description of the content of your email.

Do not use colored text and background colors or images
in your day to day communications. Your color and formatting
choices can make your e-mails impossible to read to some who
have limitations on their computer.

Do not give out phone numbers or personal information
without confirming you are communicating with a reputable party.
Never give out personal contact information of others without
their specific permission to do so.
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E-mail Security

Beware of persons who are up to no
good. There is a lot of phishing
(pronounced like the word “fishing”).

Phishing is use of lures to "fish" for
users' financial information and
passwords.
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E-mail Security

Phishers will pretend to be someone
like a bank or credit card company and
ask for your personal information.
They can charge on your credit card, apply
for loans in your name from info they get
from you.

Phishers can ruin your credit.
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What can I do to protect
myself?

Be careful who you send information about yourself.

Look for secure websites; they have a small padlock icon
displayed in the right-hand corner on the bottom of the
screen.
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What can I do to protect
myself?

The best way to avoid becoming a phishing
scam victim is to use your best judgment. No
financial institution will email you and ask you
for your sensitive information.
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Video Conferencing
Video Conferencing Etiquette
Keep “eye contact” with people on remote
site; do not work on other tasks while you are
listening.
 Speak only when part of group conversation;
do not have side conversations even if mic is
in mute.
 If materials will be discussed, have copies for
all sites.
 Minimize distractions

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Disciplinary Actions
Disciplinary Action

Employees and non employees must follow all Laredo I.S.D’s
Electronic Communication and Data Management Guidelines
when using district computers/technology equipment.

Violation of the District’s Guidelines with the use of district’s
computers and networks will result in disciplinary action as
stated in the District’s Electronic Communication and Data
Management Guidelines.

The severity of the violation committed using technology will
determine the degree of disciplinary action.
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Disciplinary Action
(Progressive employee discipline system)
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First Offense

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Second Offense

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Written reprimand
Third Offense


Written warning by Director of Technology or
administrator
Treated on a case by case basis.
NOTE: If the violation is severe, the employee
may be suspended and dismissed without resorting
to progressive discipline.
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Local, State and Federal
law offenses
The District will cooperate fully with local,
state, or federal law enforcement agencies in
any investigation concerning or relating the
misuse of any LISD’s equipment and/or
District’s electronic communication system.
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It is your responsibility to:



Review all of the ECDM Guidelines found in LISD’s
website.
Report any improper use of a computer you see to
your administrator and/or Interim Director of
Technology, Elizabeth Garcia at 795-4140 or email
to [email protected] .
Report any missing or modified files from your
computer to I.T. department at 795-4147.
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For Complete Guidelines go to:


LISD Home Page ~ www.laredoisd.org
 Click on Webmail
 Select first bullet ~ Electronic Communication and
Data Management Guidelines
You may print a copy of the Guidelines or you may
request a copy at the Technology Department
795-4140.
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Now…
you need to take a quiz
…to get credit for this review of Guidelines
 …to meet requirement listed in the local
administrative regulation and
 …in order to keep your logins active.

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Before you start with the quiz…print
this page to have the instructions.



To print go to >File, >Print, Click on button for
Current Slide, >OK.
Register in ERO by going to the following site:
go to LISD homepage > esystems > ero
You will need your employee ID# and PIN#
 This

training is Session #
Once registered on ERO, you can click on the
following link to login with your employee number
and take the quiz:
http://www.laredoisd.org/departments/technology/lessons/guidelines.asp
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The End
For any questions regarding this quiz please call
795-4140 and ask for Noemi or Irma