Transcript MyHR - Overview & Demonstration

e-Recruitment Project Overview
April 2010
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e-Recruitment
e-Recruitment Programme
The e-Recruitment programme automates
transactional and administrative processes and combines
them with strategic and people based process to deliver
operational efficiencies, cost savings and an enhanced
candidate experience across QMUL.
e-Recruitment
StepStone i-GRasp
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e-HR Steering board selected StepStone i-GRasp
i-GRasp is a configurable, enterprise e-solution
e-enabled recruitment process
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Interacting with off line recruitment processes
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On line authorisation
On line sourcing
On line application process and candidate administration
On line offer process
Candidate selection and assessment
Referencing
On boarding
University Market leader
e-Recruitment
e-Recruitment Drivers
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Paper less process wherever possible
Cost saving opportunities
Reduced time for authorisation
Real time audit trail
Reduced time to hire
Improved candidate experience
Candidate reach
Real time management information
Improved policy compliance
Enhanced QMUL profile
e-Recruitment
e-Recruitment Pilot
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SCS and SMD were chosen to pilot the system
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Account for majority of QMUL vacancies
Wide range of vacancies
Dedicated recruitment resource
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SCS pilot go live 3rd March, SMD 15th March
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Pilot can be run seamlessly alongside business as
usual
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Feedback to inform college wide roll out
e-Recruitment
Programme Timetable
Milestone
Date
Project start up
2008
Current state analysis
Nov 2008
Stakeholder consultation
Dec 2008 to Feb 2009
Future process review
April 2009
Procurement
June 2009
Process / system specification
Nov / Dec 2009
User Acceptance Testing
Jan – Feb 2010
Team training
Feb 2010
System configuration
Feb 2010
SCS pilot
3rd March 2010
SMD pilot
15th March 2010
Pilot review
May 2010
QMUL roll out
June 2010
e-Recruitment
What happens if you need to recruit?
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To activate vacancy contact your recruitment team in
SCS or SMD
You will receive: –
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I Grasp orientation
e-mail containing a link to i-GRasp
online password
starter pack and manual
You will be informed when your role is live
You will be informed on the closing date and will be
able to view applicants
Collate pilot feedback to improve process and user
experience
e-Recruitment
Process Impact Analysis
Role
What’s changed
Recruiting manager Candidate short listing; Quality MI
Authorisers
On line authorisation
Finance
On line authorisation; Quality MI
SCS Recruiters
Manage the end to end recruitment process –
significant change in role / responsibilities
HR
Retain policy / framework role – but some
responsibilities move to recruiter
Candidate
On line application; Status updates; Communication;
On line Interview booking
e-Recruitment
Recruitment Process Key
As is
Authorisation
Process stage
JD
Offline process
On-line
Authorisation
Online process
Short listing
On and offline process
QMUL
Careers
Web site
As is
To be
e-Recruitment
Recruiting line manager role
Authorisation
Selection
Offer
JD
Short listing
Verbal offer
Advert / sourcing
Selection &
assessment
Inform recruiter of
Offer details
Panel
composition
Interview
notes
Authorises
Offer
Recruitment
Plan / timetable
Panel
composition
On-line
Authorisation
As is
* Process variance – SCS
Business Support complete
online authorisation
As is
To be
e-Recruitment
Recruiter role
Authorisation
Sourcing
Selection
Offer
Sets up
Authorising team
Screening
& branching
questions
Candidate
administration
Offer
checklist
Sets up
panel
Select sourcing
channels
Short listing
preparation
Referencing
Monitors
Authorisation
process
Advertising
Candidate
Status changes at
each stage
Sets publish date
& adds IV slots
QMUL
Careers
As is
Issue logons
Activates live
vacancy
Customer As is
training
QMUL
I Grasp
Mgt Info
Helpdesk
To be
e-Recruitment
HR role
Authorisation
Sourcing
Authorisation
(Grading check)
Advertising
guidelines
Selection
Offer
Complete and
send out
contract
Branching
question
guidelines
Publish
advert on QMUL
Finance role
Authorisation
Sourcing
Selection
Authoriser
As is
Offer
Authoriser
As is
To be
e-Recruitment
Accessing I-GRasp
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https://ig24.i-grasp.com/qmul/
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https://ig24.i-grasp.com/fe/tpl_qmul01.asp