HPRP: New Reports - Minnesota's HMIS
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Transcript HPRP: New Reports - Minnesota's HMIS
HPRP: New Reports
HPRP new reports and data entry
reporting review April 2010
Today’s Webinar
You can listen using your computer or calling in
by phone
─ Phone: 312-878-0222, access code 472-480-770
─ Use the bar on the right side to ask questions. We
will respond either directly, as part of the webinar to
the audience in general, or follow-up after with you.
─ Please answer survey at end of webinar
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New HPRP reports
New reports added to the system
─ Provide reports covering all HPRP data elements
─ Help prepare for APR
─ Help you manage data to meet HPRP program
requirements
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New report names
4. MN HPRP Data Check Service Costs
5. Demographics and Entry Data Check
6. Demographics and Entry Data Report
7. HPRP Income Data Check
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4. MN HPRP Data Check Service Costs
Costs associated with services are helpful for
project management
Help track and report on total cost overall and by
client
Help make sure services match quarterly
financial statements-important for reports
submitted to grantees
Run for entire grant or quarterly
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4. MN HPRP Data Check Service Costs
Tab 1: Services Data Check
─ Provides service details by household
Tab 2: Service Costs by Household
─ Provides only financial services with costs totaled by
household
Tab 3: Service Costs by Financial Service
─ Provides only financial service data grouped by
financial service type and overall
─ Use to confirm totals for services match other
financial information provided to grantee
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4. MN HPRP Data Check Service Costs
Tabs 4 & 5: Length of Service
─ HPRP clients can only receive up to 18 months of
each type of service
─ Detail service information; Check for any errors and
keep track of any clients approaching time limit
─ Easy way to verify service length for any audits that
may take place
Much federal-level pressure to get the details right
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4. MN HPRP Data Check Service Costs
Tab 4: Detail Service Information
─ Calculates total days per service for each service
based on either units for back payments or service
start and end dates
─ Check service details are correct
Tab 5: Length of Service Totals
─ Total months of assistance for each service type
─ Combines back payments and length based on start
and end date together for each service type
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4. MN HPRP Data Check Service Costs
Run report quarterly to check for costs and
service data accuracy
Run using grant start date (10/1/2009) to check
for length of services
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5. Demographics and Entry Data Check
Focused on many required data elements for
HPRP APR
Details on APR will be coming from HUD. Data
checking needed for current clients served to be
ready for reporting.
Data required for all household members
included on this report:
─ Demographics, Housing Status, Disability of long
duration
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5. Demographics and Entry Data Check
Tab 1: Demographics
─ Includes all clients grouped by household
─ Some type of household counts will likely be on APR
Tab 2: Entry Data All Clients
─ Missing information: Make sure back date mode is
correct (Use the H).
─ Housing status required for QPR so most likely
updated; make sure disability of long duration is
completed
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5. Demographics and Entry Data Check
Tab 3: Data required for all clients 18+ at entry
─ Presented in two tables. Make sure to look down
page
─ Report calculates age at entry; this can be different
than current age in ServicePiont
─ Includes household members such as adult children,
elderly parents, etc.
─ Make sure to complete all required fields
Veteran status and Zip Code often missed but
important to HUD
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6. Demographics and Entry Data Report
Provides counts of data included in report #5.
Use to help you check for missing information
and make sure information presented is correct
─ Are the numbers for housing status, disability,
household type, etc. as expected?
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6. Demographics and Entry Data Report
Can use to report back to others who you are
serving in your HPRP program
─ Report requested by a few sub-grantees
Report will be provided to your grantees to start
APR data communication process
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7. HPRP Income Data Check
Income required for ALL clients at entry and exit
─ Update if they are in the program over a year
Will be in the APR, but we don’t know exact
format
─ Follows other income reports we have developed, but
should help prepare you for APR
We will also be developing an income counting
report soon in ART and providing it to grantees
as part of our data quality processes
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7. HPRP Income Data Check
Income and Non-Cash presented in separate
sections of the report (separate subassessments)
Entry Income tab includes all clients by
household
─ “Income received from any source in past 30 days?”
And “Total Monthly Income” questions show up on
each line
─ Also includes a row for each income source recorded
in the sub-assessment
Groupings for wage and non-wage sources
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7. HPRP Income Data Check
Second tab provides income at exit
─ Make sure that any income changes are recorded at
exit so that any income changes are reflected
Third tab provides current income
─ Most useful to track any clients in the program a year
or more with income changes reported at this time
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7. HPRP Income Data Check
Non-cash at entry
─ Grouped by household
─ Make sure non-cash sources shared by all household
members show up in each of their records (i.e. food
stamps, medical benefits)
─ Row for each non-cash source
─ “Non-cash benefit received in past 30 days?”
repeated on each line
Make sure this question is complete
─ Received At Entry: Indicates if included in non-cash
at entry
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7. HPRP Income Data Check
Non-Cash at Exit and Non-Cash current follow
similar format
─ Make sure to check non-cash at exit closely for
income changes
─ Non-Cash current most useful for clients in the
program a year or more
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7. HPRP Income Data Check
Income Change Entry to Exit
─ Provides household ID for households with cash
income changes between entry and exit
─ Refer to the Entry and Exit Income tabs to match
client income information to the Household ID
Income Change Entry to Current
─ Similar format
─ Most useful for clients in the program a year or more
to track changes not related to exit
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Forms and instructions
Updated forms and instructions available on
web site: hmismn.org
─ Make sure you are using HPRP forms
If someone else has developed forms for you,
please verify all questions are included
─ Word forms can be modified, but make sure to keep
instructions and all data elements
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June 1st Changes Coming
HUD has finalized new set of changes required
for June 1st
─ A few changes coming that will affect all funding
sources
─ Some changes coming to disability types
State funders are moving up their changes to
coincide with this date
─ Few state funder changes
Watch for your newsletter
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Poll: what areas do you need help with
Please answer the poll on your screen so we
can help with areas people have the most
questions about
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