Transcript DOP Template 08222 - Miami-Dade County Public Schools

MyLearningPlan
Professional Development Management System
Facilitating excellence and sustainability
1
Redevelopment of the
District’s PD System
Emphasis on schoolbased professional
development
2012-2013
Development of a
professional learning
culture in every school
Transition from
“training events” to
collaborative
processes
Focus on deep
understanding of
Florida State
Standards
And Beyond
Intentional, intensive
support for collegial
learning teams
Alignment of professional
learning and evaluation
through deliberate
practice
PD Redevelopment & MLP
• The traditional focus of PD systems has been supporting
individuals accumulation of MPPs – no alignment to student
achievement
• Redevelopment of district PD systems focuses on a system that
supports “college and career ready students” through:
o Focusing resources on priority issues and needs
o Learning cultures providing support
o Actual implementation of new professional learning
o Evaluation of PD for continuous improvement
• MLP
o Help schools improve student growth through effective
management and support of educator professional learning
o Supports linkage between PD, learning outcomes, and
performance evaluation for instructional improvement
Florida Professional Development System
Evaluation Protocol Review
District
School
Educator
•Planning
•Learning
•Implementing
•Evaluating
2013-2014
Protocol Review- Results
District
Level
School
Level
3.31
3.05
Educator
Level
2.99
Overall: 3.12
2013-2014
2.5 and Below
District
Educator
3.4.2. Implementation of Learning: The district evaluates
at least 10% of the district-level professional learning to
assess the level of high-fidelity implementation in the
work place.
1.2.1. Learning Communities: The educator participates
in collaborative learning communities whose members
use a cycle of continuous improvement to achieve goals
that align with individual, school and district goals for
student achievement.
3.4.3. Changes in Students: The district assesses the
impact of professional learning on student performance.
1.2.6. Time Resources: Sufficient time within the work
day is available and used for professional learning.
3.4.4. Evaluation Measures: Districts use summative and
formative data from state or national standardized
student achievement measures, when available, or other
measures of student learning and behavior such as
district achievement tests, progress monitoring
assessments, educator-constructed tests, action research
results, discipline referrals and/or portfolios of student
work to assess the impact of professional learning.
1.3.2. Coaching and Mentoring: Skillful coaches, mentors
or others provide sufficient classroom- and schoolfocused support and assistance to the educator to ensure
high-fidelity implementation of professional learning.
3.4.5. Use of Results: The district reviews district- and
school-level evaluation data as part of the needs
assessment process for the subsequent school year’s
professional development planning in order to eliminate
ineffective programs and strategies and to expand
effective ones.
1.3.3. Web-based Resources and Assistance: The district
provides educators with web-based resources and
assistance to support implementation of professional
learning.
Instructor/Proposer Agreement
• Must be signed and sent to [email protected]
before receiving instructor rights
• By signing agreement, instructor and proposer:
1. Agree that all required steps for granting master plan points
through M-DCPS will be accurately completed
2. Understand that instructor and proposer are responsible for
adhering to all State and District guidelines
3. Acknowledge accountability for the accuracy of all records
submitted to the Data Center
4. Agree to prepare high-quality, research-based professional
development that is presented in a timely and respectful
manner, and contains appropriate resources and materials for
the participants
You must log into
your employee
portal before
accessing
MyLearningPlan
1. Sign on to the Portal
2. Go to Applications and
Sites
3. Click on MyLearningPlan
4. Explore tabs, catalog,
calendar, profile, etc.
5. Change UserName
6. Change password
Logging In
MLP Updates
• All email notification preferences are defaulted to Yes
• The user will receive an email everyday for 5 days before
the activity begins, as long as they are registered for the
activity AND they have 'Upcoming Activity Reminders' still
set to Yes.
MLP Updates
• Ability to edit course if it is denied by the Data Center and then
resubmit
• No option to Copy activity
• Facilitator removed from template
• Ability to Print Sign-In Sheet from MLP
• Pre-Register (Manage Roster) from District Admin Tab
• Activity Specific Evaluation is added to the Team Room by the
Data Center
• Evaluation Part 1: Component and sequence # are not required
• Easier means of:
o Validating evaluation form completion
o Setting restrictions by location
MLP Updates
Search
• Key word
• Course Code: e.g., 7-507-316 Action Research
• Program: e.g., PLC
Advanced Search
• Purpose: e.g., Add-On Endorsement
• Standards: e.g., PS 4-Instructional Delivery and
Engagement
• Activity Format: e.g., Electronic, Interactive
• Location
• Instructor
MLP – Web Based
• Nothing to download, install, maintain,
or update.
• Works anywhere
• As easy to use as opening your web
browser and going to a website
• Regular MLP updates may create
cosmetic changes
MLP Roles
• Learning Tab (All Users): Your personal account for
documenting your professional learning activities.
• Instructor Tab (Selected Staff Only): Visible only to
those who have the professional learning instructor or
organizer role. Allows user to view assigned activity
details.
• Admin Tab (Selected Staff Only): Staff member who
has been given a higher level of rights to complete a
task in district (approvals, catalog activity admin,
configuration).
LearningPlan Tab – All Users
Register for PD activities
Access Portfolio & File Library
Manage activities
• Complete evaluation
• Access Team Room
• Drop Activity
Instructor Tab – Selected Staff Only
Roster Management
• Viewing the Roster
• Printing Sign-In Sheets
• Downloading Rosters to Microsoft Excel
Attendance Tracking
Send Emails to participants
View Team Room Participation
Review evaluation data
District Admin Tab – Selected Staff
Only
Enrollment Tools
• View Rosters
• Print Sign-in Sheets
• Confirm attendance
• Access Activity Evaluation Info
• Email Functions
• Access to Team Room
• Download Roster
• Cancel Activity
• Manage Wait List
My Requests Dashboard
•
•
•
•
•
•
•
•
Save to Draft: If you started to complete a form and saved it as a draft.
Wait List: If you had enrolled and were on a wait list, the activity would be here.
Pending Prior Approval: You have requested an activity and its awaiting the Data
Center’s approval.
Approved and/or in Progress: You are able to attend after ALL PRIOR APPROVERS
approve you can go to a course/activity – click on the blue link to check this status
frequently.
Instructor has Confirmed Attendance: If you attended an activity and the Instructor
confirmed your attendance.
Awaiting Final Credit: You have attended, completed Part 1 – Knowledge, Part 2 –
Application, and Part 3 – Impact of the Evaluation and returned to the activity to Mark
Complete. Once a course/activity, follow-up, and evaluation have been completed,
instructors must confirm attendance and submit sign-in
rosters to the PD Data Center for review. Processing time
varies depending on individual course requirements.
Denied: If an activity was denied
Recently Completed: This is where completed activities
reside.
Flow Chart-Session Proposal
PD Liaison: Login
PD Liaison: Select
Proposal Form
PD Liaison: Fill in
activity
information
PD Liaison: YOU!
DC: Data Center
DC: Post approved
activity to District
Catalogue
DC: Review
activity, approve
or deny
PD Liaison: Submit
activity proposal
Office of Professional Development and Evaluation (OPD&E): Monitors all districtsponsored and school-based professional development to ensure compliance with district,
state, and national standards for high-quality professional development.
How to Propose an Activity
1. Click on the
Learning Plan tab
2. Select an
Activity Proposal
Annotations
Annotations are the little “information bubbles”
that you will see in an activity when listed in a
catalog
Notice the yellow + sign, click on this and a new
dialog box opens
Name is what you want in the
bubble - space is limited
Position: what position, if you have
multiple bubbles
Color: Choose one per annotation
If you make a mistake, hover over the bubble
to edit or delete
Component Templates
Once a
Component
Template is
selected,
component
information is
automatically
prepopulated.
Components
are organized
by
department.
Contact Information & Proposer
Information
Region or Department
Information needs
to be manually
entered
Click on Select User
and a new dialog box
opens
Search by name or
employee number
Proposer and
Facilitator can register
for course
M-DCPS Master Inservice Plan
Components
School Based Components – click to access MIP
Technology
Curriculum Content
Instructional Support Strategies
School Improvement Initiatives
Action Research
Book Study
PLC
Lesson Study
2-003-395
2-408-368
2-409-410
2-512-355
7-506-028
7-507-308
7-507-309
7-507-320
Activity Information
Prepopulated
DO NOT CHANGE
Must be
specific to
course/activity
Provide a brief description of
the course. NOTE: Spell
check link to the right.
Program/Catalog defaulted
to District Sponsored PD
DOE Collection &
Reporting Requirements
Choose one
option for
each
selection
Target Audience & Focus
May choose more than one
Target Audience
&
more than one
Focus Area
Follow-Up Hours
New dialog box opens
Download & save for
future use
Dates, Times & Location
24 hour cycle
If session starts
& ends on
same day,
specify time.
Room #
Dropdown
menu
Linked to
MapQuest
Room #
Participants
need a
minimum of
14 days to
complete
evaluation
•If you select more than one meeting, the page will refresh and list Meeting Date 1-X
number of dates.
•Only select more than one meeting if you want the same attendees to attend several
sessions of the same activity.
• Be specific about the location (ex. Do not use acronyms such as HGHS for Hialeah
Gardens High School)
Catalog Viewing Options
Start Showing should
be date activity is
proposed
Stop Showing should be date before activity starts
Will stop showing @ midnight
Participants must register before midnight
**If more time is needed to manage the roster, the Stop Showing Date can be set
for several days before the course begins.
If you want it to start right away and end directly AFTER the activity, leave it blank
Provider Information and
Registration Settings
0 will place all participants on Wait List
As participants are cancelled or
approved, new spots become available
To prevent participants from
registering again, registration needs to
be Denied
If a course is full and a participant decides to drop the course, the
first person on the waitlist will be automatically added to the course.
Florida Statute 1012.98
School Community Professional Development Act
An individual professional development plan must
be related to specific performance data for the
students to whom the teacher is assigned, define
the inservice objectives and specific measurable
improvements expected in student performance
as a result of the inservice activity, and include an
evaluation component that determines the
effectiveness of the professional development
plan.
Florida Statute 1012.98
School Community Professional Development Act
The professional development system must:
Provide for the continuous evaluation of the
quality and effectiveness of professional
development programs in order to eliminate
ineffective programs and strategies and to
expand effective ones. Evaluations must
consider the impact of such activities on the
performance of participating educators and
their students’ achievement and behavior.
Evaluation
Part 2
Application
Part 1
Should be completed 7 days
after activity ends
Part 3
Knowledge
Impact
Available 30 minutes before
activity ends
Should be completed 14
days after activity ends
Parts 1 can be
edited
Evaluation
Parts 2 & 3 can be
revised and
resubmitted
Activity specific evaluations will be required in addition to any form specific evaluation
Credit will not be awarded unless all 3 parts of the evaluation have
been completed!
Team Room
•
•
•
•
•
Evaluation is placed in the Team Room by the Data
Center
Team Room also enables participants to participate in
a thread online discussion and share files
Team Room must be managed
Every time a document is uploaded to team room, an
automatic email is sent to participants
Documents always remain available
Both
defaulted to
Yes
Instructors
Search by name or
employee number
Outside instructors do not show in catalog, and do
not have access to MLP
Goals and Objectives
Page 1
Must identify the
Protocol Standards
this activity
supports for
activity to be
approved
Goals and Objectives
Page 2
Must
identify
the New FL
Standards
and/or
Sunshine
State
Standards
this
activity
supports
for activity
to be
approved.
Standards/Focus Areas
Addressed by Component
Pre-populated from
component
DO NOT CHANGE
Planning
When coping and
pasting, copy and
paste to
WordPad or
NotePad first
Bibliography or reference list
supporting activity – MLA or APA
Prepopulated
Copy & paste from component
**Number of learner outcomes should be reflective of the total master plan
points participants will earn as a result of completing this course/activity.
Example: A component that is worth 120 MPPs could have 30 learning outcomes.
A course/activity created under the same component, that is only worth 8 MPPs,
could only have 8-10 learning outcomes.
Click on Master
Inservice Plan to access
document
Master Inservice Plan
can also be accessed @
prodev.dadeschools.net
Evidence-Based Research
Online Reference
Barron, B., & Darling-Hammond, L. (2008). Teaching for meaningful learning:
A review of research on inquiry-based and cooperative learning
(PDF). Powerful Learning: What We Know About Teaching for Understanding.
San Francisco, CA: Jossey-Bass. Retrieved from:
http://www.edutopia.org/pdfs/edutopia-teaching-for-meaningfullearning.pdf
Academic Journal Article
Batdi, V. (2014) The effects of a problem based learning approach on
students’ attitude levels: A meta-analysis. Academic Journals 9(9) 272-276
doi: 10.5897/ERR2014.1771
Book
Calfee, R. C., & Valencia, R. R. (1991). APA guide to preparing manuscripts for
journal publication. Washington, DC: American Psychological Association.
Learning
Copy & paste from component
**Number of learning procedures should be reflective of
the total master plan points participants will earn as a
result of completing this course/activity.
Example: A component that is worth 120 MPPs could
have 30 learning procedures. A course/activity created
under the same component, that is only worth 8 MPPs,
could only have 8-10 learning procedures.
Implementing
Prepopulated
Evaluating
Copy & paste ALL information from component
Provides clarification of expectations – NOT REQUIRED THIS YEAR
Prepopulated
Grade(s), and Building Restrictions
PD Liaisons
Use building
restrictions if activity is
only open to school
staff.
If outside staff needs
to be added, use preregister function
If Building and Department are left blank,
anyone can register.
If one or more are checked off, only those
checked off can see the link to the activity in the
District Catalog
Submit Proposal for Review by
Data Center
Proposal can be submitted as a draft
Draft will live in the top of the LearningPlan tab under
Click on Manage to "edit/submit form"
If a proposal is denied, an email will be sent to the proposer giving reasons why it
was denied. Proposer can then edit and resubmit the proposal.
BE CAUTIOUS WHEN ADDING A NEW ACTIVITY, VIEW IT CAREFULLY FOR ACCURACY
If you enter an activity and staff begin to register, any edits you make will not appear
to the staff that registered before the edit was made.
If activity is edited and participants need to be alerted, an email must be manually
sent out from the activity in the Activity Functions section in the “edit activity
Managing the Activity Dashboard
2. Click on Enrollment Tools
1. Click on the District Admin Tab
The Instructor tab is a nice way to manage only the activities that have been assigned to
you, whereas the District Admin tab will always show all activities.
**Pre-Register is not available from the Instructor Tab.
Managing the Activity Dashboard
3. Sort
4. Click on Activity
Title
Managing the Activity Dashboard
Team Room Activated
Required Evaluation
Confirm Attendance only viewable after 2
participants have answered their evaluation
(Part 1)
Activity Evaluation Info will show the # of
responses that have been received
This is your activity dashboard. All functions for managing the activity would be
completed here.
Managing the Activity Dashboard
1. Click on Pre-Register
Pre-register participants
Managing the
Wait List
1. Select participant(s)
2. Select Status
3. Change Settings
4. Save
Managing the Activity Roster
1. Print Sign-in Sheet
Send reminder
email to participants
before the course
starts
2. Print Roster
3. Download File
AC: Attendance confirmed
D: Denied
NS: No Show
Circle meeting
date
**DO NOT make any
changes to the online
roster until the activity
ends
Employee #’s
New roster must
be printed for
each meeting
date
Completing Activity Evaluation
Part 1 – All Users
You must log into your M-DCPS employee portal before accessing MyLearningPlan.
1. On the LearningPlan Tab, on the dashboard, look under Approved and/or in
Progress. Find the activity that you would like to complete an evaluation for and
click Manage.
2. On the Activity Details page, click the Professional Development Evaluation
button.
3. Complete evaluation.
4. Click Save to submit.


Please note:
The purpose of the SMART Goal required as part 1 of the evaluation is to
measure the outcomes as it relates to the professional development activity you
attended.
Credit will not be awarded unless parts 1, 2 and 3 of the evaluation have been
completed.
**Do not select Mark Completed until all activity requirements have
been submitted.
Creating a Smart Goal
Smart goals provide a tool for setting school-wide goals,
aligned with district initiatives, to promote continuous improvement.
• Strategic and specific
• Measurable
• Attainable
• Results-oriented
• Time-bound
By March 31, 100% of the administrators, teachers, and staff at my
school will be trained on MLP as evidenced by the implementation
record and roster submitted to the Office of Professional
Development and Evaluation.
Checking Activity Evaluation
Part 1 - Instructors
1. Click on Activity Evaluation Info
Checking Activity Evaluation
Part 1 - Instructors
2. Click on View Results
Completing Activity Evaluation
Part 2 – All Users
You must log into your M-DCPS employee portal before accessing MyLearningPlan.
1. On the LearningPlan Tab, on the dashboard, look under Approved and/or in
Progress. Find the activity that you would like to complete an evaluation for and
click Manage.
2. On the Activity Details page, click the Team Room button.
3. On the Team Room page, click on
1. Part 2 – Application (should be completed 7 days after activity ends)
2. Part 3 – Impact (should be completed 14 days after activity ends)
4. Evaluation can be submitted or saved as draft to submit at a later time.
5. You can now close the Team Room window and return to the LearningPlan Tab.
Please note: Credit will not be awarded unless parts 1, 2 and 3 of the evaluation
have been completed.
**Do not select Mark Completed until all activity requirements have been
submitted.
Checking Activity Evaluation
Parts 2 & 3
1. Click on Team Room
Checking Activity Evaluation
Parts 2 & 3
2. Click on View Reports
Checking Activity Evaluation
Parts 2 & 3
1. Click on Activity Title to review submissions
**Parts 2 and 3 are not anonymous
Closing Activity
Confirm attendance after
follow up and evaluation
have been submitted
Update Settings
Closing Activity
1. Select participants
2. Set status after evaluation has
been confirmed by participant
• Attendance Confirmed
• Denied
• No Show
3. Save
For questions, please contact your
Professional Development & Evaluation
Support Liaison
Office of Professional Development & Evaluation
Professional Development Monitoring & Supporting Team
Tricia Fernandez
Administrative Director
Performance Evaluation
Carmen S. Concepcion
Jan Fackler
Isela Rodriguez
Velda Neal
Charles Caldwell
Milagros Gonzalez
Estela Garcia
Wandarece Ruan
Administrative Director
Professional Development Teacher Growth
Cindy Caldwell
Ellen Rose
Xenia Alvarenga
Jose Bueno
Administrative Director
Janice Cruse-Sanchez
Administrative Director
Reva A. Vangates
Administrative Director
Lizbeth Gonzalez
North Region
Daphne Walker
Central Region
Jesus Tellechea
South Region
Ada Fernandez-Vicaria
Donna Riley
Nancy Nadal
Charmyn Kirton
Administrative Director
Elementary & K-8
Yaset Fernandez
Administrative Director
Middle & High School
Lisa Schwartz
ETO
Advanced Academic Program
Bilingual Programs
Language Arts/Reading
Math & Science
ESE
Pre-K SPED
Social Studies
UTD
Early Childhood Programs
PK/Elem Instructional Support
Inst. Tech Library Media & Tex.
**Charter schools, and private schools will be monitored and supported by Sergio Nieves & Elizabeth Villalobos.
Instructional/Non Instructional
Life Skills and Special Programs
Social Studies/Life Skills
Student Services
Contact Information
Tricia Fernandez
[email protected]
Wandarece Ruan
[email protected]
Charles Caldwell
[email protected]
Cindy Caldwell
[email protected]
Carmen S. Concepcion
[email protected]
Ada Fernandez-Vicaria
[email protected]
Jan Fackler
[email protected]
Donna Riley
[email protected]
Milagros Gonzalez
[email protected]
Ellen Rose
[email protected]
Isela Rodriguez
[email protected]
Sergio Nieves
[email protected]
Elizabeth Villalobos
[email protected]
[email protected]
Professionaldevelopmentatmdcps.blogspot.com
prodev.dadeschools.net
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