Transcript Slide 1

Fayette County School System
Superintendent Onboarding Process
Reaneé Ivey Ellis, Ph.D.
Onboarding Initiative
Owner
Date
Completed
Pre-Arrival Initiative
Position Announcement
(Collaboration to Develop Announcement of Position)
Superintendent Position Announcement
Vetting Process
Fayette County BOE
Then-Superintendent
Curriculum Coordinators
Reaneé Ivey Ellis
GSBA (Don Rooks)
03.10
GSBA (Don Rooks)
08.17.10
Reaneé Ivey Ellis
(ASAP & Ongoing--Key Insights About
Possible
Expectations)
Review Application for
Comments/Highlights/Accomplishments/Goals/Experiences/Key Issues
AND to Learn What Is Important to the Superintendent
•Using Data to Drive All Decisions (Walkthroughs Looking for Antibullying/Harassment, Informational Literacy, Use of Technology to
Increase Student Achievement);
•21st Century Classrooms
•Increased Rigor
•Bulk Purchasing Practices with Neighboring Districts
•Efficiency with Utilities and Transportation Services
•Maintain Programs and Services to Students
•Marketing the Success of the District
•Community Engagement in Support of Schools
•Support for Teachers Who Challenge Students With Innovative Teaching
Strategies
•Visible in Community
•School Leaders Must Maintain an Optimistic Outlook
•Parents Live in Fayetteville; 1980 Graduate of Bremen HS
•Service Four Years in Air Force
•His Quote, “Failing to Prepare is Preparing to Fail.”
2
Onboarding Initiative
Owner
Date
Completed
Pre-Arrival Initiative
•Professional and Civic Affiliations
•Publications – (Here’s an Interesting One) “District Finds Induction
Program Crucial to Success” Greene County Supt. Entry Plan.ppt
•Education is a Relationship Business
•Celebrate Success
•Experience: Superintendent (2 School Districts), Adjunct Professor for
Nova Southeastern University, Assistant Superintendent for Business,
Assistant Principal, Athletic Administrator, Social Studies Teacher,
Language Arts Teacher, Girls Varsity Basketball Coach
Transition Plan Prior to Arrival (Pre-Arrival Trips to District; Meetings with
School District Administrators; Participation in Cabinet Meetings;
Meetings with Chamber of Commerce, Community Leaders,
Organizations, Clergy, Legislators, Etc.)
GSBA
Reaneé Ivey Ellis
08.23.10
Criminal Records Check
(Was Not Made Available to FCBOE HR Department from GSBA)
GSBA
Reaneé Ivey Ellis
08.23.10
3
Onboarding Initiative
Owner
Date
Completed
Pre-Arrival Initiative
Contract
•Annual/Monthly Compensation
•Transportation Allowance
•Professional Association Expenses
•Relocation Expenses/Moving Company Expenses
•Transition Expenses ($????.00 Per Month Until ??? Or Through June 30,
2011; Whichever Occurs First)
•Evaluation Process
•Leave Accrual
•Insurance and Retirement
•Board Contributions to Teacher Retirement System on Behalf of
Superintendent
•Board Contributions to Medicare on Behalf of Superintendent
•Board Contributions to Social Security on Behalf of Superintendent
•Professional Liability Insurance
•Other Components of Total Rewards Package (List):
•Other Components (List):
Fayette County BOE
08.17.10
4
Onboarding Initiative
Owner
Date
Completed
Board Chair
Interim Superintendent
Reaneé Ivey Ellis
08.17.10Ongoing
Pre-Arrival Initiative
Transition Assistance (Placement Services, Certification, Employment,
School Assignments, etc.) for Spouse, Children, Other Administrators
Who Will Also Be Joining the District
Medical Examination
COBRA Coverage for Month of January 2011 (Health and Dental)
Dr. Jeff Bearden
Board Chair
Reaneé Ivey Ellis
Laura Brock, CFO
11.10
Kathy Smith,
Administrative Assistant
to Superintendent
08.17.10
Electronic Photo Array of All Principals and Central Office Staff
Requested by Dr. Jeff Bearden Human Resources Department Staff
Reaneé Ivey Ellis
09.10.10
Benefits 101: Overview of Health, Flexible and Retirement Benefits
Options
Melanie Griffin
Benefits Analyst
10.18.10
Organizational Chart
Overview of Superintendent’s Evaluation Process
Board Chair
Ensure Salary Arrangements are Entered in Financial E-System
Laura Brock, CFO
Ensure Current Position Description is Consistent with Duties Outlined in
Negotiated Contract
Reaneé Ivey Ellis
08.20.10
5
Onboarding Initiative
Owner
Date
Completed
After-Arrival Initiatives (Employment)
Conduct Criminal Records Check
Reaneé Ivey Ellis
Identifying & Reporting Educator Sexual Misconduct PowerPoint Training
Charmany Turnipseed,
Position Control Officer
Student Reporting of Acts of Sexual Abuse or Sexual Misconduct Fact
Sheet
Charmany Turnipseed,
Position Control Officer
Code of Ethics PowerPoint Training
(Available on HR Intranet Page/Inside This Section/PSC Ethics
Guidance)
Charmany Turnipseed,
Position Control Officer
Verification Form – Identifying & Reporting Sexual Misconduct And Code
Of Ethics
Charmany Turnipseed,
Position Control Officer
Reasonable Suspicion Factors PowerPoint
Charmany Turnipseed,
Position Control Officer
First Lab Drug & Alcohol Testing Video Training Program
Charmany Turnipseed,
Position Control Officer
Verification Form – Reasonable Suspicion Factors PowerPoint & First Lab
Drug & Alcohol Testing Video Training Program
Charmany Turnipseed,
Position Control Officer
(Available on HR Intranet Page/Inside This Section/PSC Ethics
Guidelines)
01.03.11
6
Onboarding Initiative
Owner
Date
Completed
Reaneé Ivey Ellis
Glenda Miller,
Certification Officer
09.10
Pre-Arrival Initiative
Obtain Georgia Leadership Certificate (Superintendent Elect Had a
Georgia Certificate That Expired 6.30.10)
Establish Central Human Resources E-File
Dee Foster
Data Imaging Specialist
Establish Email Address (Public and Restricted)
Curt Cearley,
Director of Technology
Services
Obtain GA DOE User Name and Password
Curt Cearley,
Director of Technology
Services
Obtain Other Required Passwords
Kathy Smith,
Administrative Assistant
to Superintendent
Curt Cearley,
Director of Technology
Services
Collaborate with Georgia School Superintendent’s Association for Entry
Assistance
Board Chair
Herb Garrett, GSSA
Identify Mentor from Georgia School Superintendent’s Association
Herb Garrett, GSSA
Maintain Pre-Arrival Superintendent/Cabinet Q&A Communications
During Transitional Period Superintendent's Entry Plan - Q&A
Reaneé Ivey Ellis
7
Onboarding Initiative
Owner
Date
Completed
After-Arrival Initiatives (Employment)
GBI Bureau of Investigation Security Awareness Training 2010
Onboarding Orientation for Administrators With PSC Support Personnel
License Including Completion of PSC Application and Review of Individual
Development Plan for Employees With Support Personnel License
New ID Badge
Department of Family & Children’s Services Referral Process
Charmany Turnipseed,
Position Control Officer
Reaneé Ivey Ellis
Candy Kreitner
Substitute Services Specialist
Karen Spangler,
Lead Social Worker
Staff Use of Internet and Email Policy
Charmany Turnipseed,
Position Control Officer
Internet Acceptable Use Agreement
Charmany Turnipseed,
Position Control Officer
New Personnel Information Data Sheet
Charmany Turnipseed,
Position Control Officer
New Reporting Requirements for Race/Ethnicity
Charmany Turnipseed,
Position Control Officer
Familial Relationships Applicant Acknowledgement Statement
Charmany Turnipseed,
Position Control Officer
Verification of Military Experience (Fully Completed DD214 Form
Required)
Charmany Turnipseed,
Position Control Officer
Due Process Rights (Commonly Referred to as Tenure)
Reaneé Ivey Ellis
Overview of Renewal/Non-Renewal/Termination Process
Reaneé Ivey Ellis
Phil Hartley
8
Onboarding Initiative
Owner
Date
Completed
After-Arrival Initiatives (Employment)
Highly Qualified (HiQ) Certification Status
Glenda Miller,
Certification Officer
Reaneé Ivey Ellis
Verification of Employment (Employee sends to previous employer
to be returned to FCSS)
Glenda Miller,
Certification Officer
FCSS Professional Certification/Verification of Professional Employment
Procedures
Glenda Miller,
Certification Officer
Loan Forgiveness Letter (FYI)
Glenda Miller,
Certification Officer
Recruitment Survey
Charmany Turnipseed,
Position Control Officer
Fayette County School System’s Onboarding Power Point Presentation
(To Be Sent After Onboarding Session In Electronic Format. All
Employees Must Verify That They Have Received the Forms Listed On
The Onboarding Checklists And That They Understand And Will Be
Responsible For Reading the Documents and Adhering to the Provisions
Stipulated Therein. All Employees Are Advised That They May Contact
Any Member of the Human Resources Department If They Have
Questions.)
Charmany Turnipseed,
Position Control Officer
9
Onboarding Initiative
Owner
Date
Completed
After-Arrival Initiatives (Benefits)
Teachers Retirement System of Georgia Enrollment Form (Applies to
Teachers, Administrators, Administrative Assistants, After-School Site
Coordinators, Lead Technicians)
Melanie Griffin,
Benefits Analyst
Teachers Retirement System of Georgia Informational Booklet (Applies to
Teachers, Administrators, Administrative Assistants, After-School Site
Coordinators, Lead Technicians)
Melanie Griffin,
Benefits Analyst
Acknowledgement of Receipt of Workers’ Compensation Information and
Medical History Report (Two Forms)
Melanie Griffin,
Benefits Analyst
AAA Group Discount Information Flyer
Melanie Griffin,
Benefits Analyst
The Southern Federal Credit Union Information Packet
Melanie Griffin,
Benefits Analyst
Activity Pass
Melanie Griffin,
Benefits Analyst
Direct Deposit Authorization Form
(Optional, must attach a blank check marked “void”)
Melanie Griffin,
Benefits Analyst
List of Approved Tax Sheltered Annuities Vendors (Upon Request,
Additional Information Regarding Peach State Reserves Will Be Provided)
Melanie Griffin,
Benefits Analyst
After School Program Discounts for Employees
Melanie Griffin,
Benefits Analyst
10.18.10
10
Onboarding Initiative
Owner
Date
Completed
After-Arrival Initiatives (Benefits)
W-4 Form
Melanie Griffin,
Benefits Analyst
G-4 Form
Melanie Griffin,
Benefits Analyst
FCSS Health Rates
(Premiums Minus the $71.14 for Full-Time Employees)
Melanie Griffin,
Benefits Analyst
Georgia Department of Community Health Enrollment Form
(Form to Decline Enrollment May be Requested)
Melanie Griffin,
Benefits Analyst
Acceptable Coverage Documentation List
Melanie Griffin,
Benefits Analyst
Eye Doctors Who Give FCSS Employees Discounts
Melanie Griffin,
Benefits Analyst
Cancer/Dread Disease Summary Sheet
(Enrollment Form Provided Upon Request)
Melanie Griffin,
Benefits Analyst
Hospital Indemnity Insurance Summary Sheet
(Enrollment Form Provided Upon Request)
Melanie Griffin,
Benefits Analyst
Public School Employees Retirement System Enrollment Form (Applies to
Custodians, Maintenance, Bus Drivers and School Nutrition Personnel)
Melanie Griffin,
Benefits Analyst
Public School Employees Retirement System Informational Booklet
(Applies to Custodians, Maintenance, Bus Drivers and School Nutrition
Personnel)
Melanie Griffin,
Benefits Analyst
11
Onboarding Initiative
Owner
Date
Completed
After-Arrival Initiatives (Benefits)
Electronic Version of Benefits Onboarding PowerPoint Presentation
Melanie Griffin,
Benefits Analyst
Flexible Benefits Option Statement (Must Enroll Online at
www.team.georgia.gov/portal/site/FLEX Within 30 Days From Your Date
of Hire)
Melanie Griffin,
Benefits Analyst
Flexible Benefits Program Booklet
Melanie Griffin,
Benefits Analyst
SubFinder Mini-Training
Candy Kreitner,
Substitute Services Specialist
State Health Benefit Plan Decision Guide
Infinite Campus Training
Superintendent’s Entry Plan
Review of School District Compensation Structures
(Educator, Unified, At-Will, Independent Contractor)
Leader Keys Evaluation Training
Melanie Griffin,
Benefits Analyst
Sarah MacDonald,
Programmer/Analyst
Dr. Jeff Bearden
Melinda Berry-Dreisbach,
PIO
Reaneé Ivey Ellis
Tracie Fleming,
Director of Secondary
Education/Professional Learning
Reaneé Ivey Ellis
12
Onboarding Initiative
Owner
Date
Completed
After-Arrival Initiatives (Benefits)
SparkFly Discount Flyer and Card
Melanie Griffin,
Benefits Analyst
Leave Advisement
Melanie Griffin,
Benefits Analyst
Days
Worked
Years
Exp.
Sick
Leave
Vacation
Full Time/
Part Time
240
1-5
240
6-10
15
8
Full Time
15
12
Full Time
240
11-20
15
15
Full Time
240
240
21+
15
18
Full Time
1-5
7.5
4
Part Time
240
6-10
7.5
6
Part Time
240
11-20
7.5
7.5
Part Time
240
21+
7.5
9
Part Time
210
-
13.75
0
Full Time
200
-
13
0
Full Time
200
-
6.5
0
Part Time
190
-
12.5
0
Full Time
190
-
6.25
0
Part Time
185
-
12
0
Full Time
185
-
6
0
Part Time
180
-
11.25
0
Full Time
180
-
5.75
0
Part Time
174
-
10.75
0
Full Time
174
-
5.5
0
Part Time
13
Onboarding Initiative
Owner
Date
Completed
After-Arrival Initiatives (Benefits)
Performance Evaluation Instrument Training
Support Services Evaluation Instrument Training
Overview of All Other Training Instruments
Reaneé Ivey Ellis
School Calendar
Reaneé Ivey Ellis
Superintendent’s 1:1 With Cabinet
TBA
Dr. Jeff Bearden
T-Shirts Galore
Reaneé Ivey Ellis
TBA
HR Concerns/Updates/Clarifications Needed
1.Philosophy Relative to Human Capital Management
2.Compensation & Classification Study
3.Review of Key Issues Attendant to “G” Section Policies
4.CPI
Cycle One -October 5, 2010-October 27, 2010 (T&E)
Cycle Two-March 3, 2011-March 25, 2011 (Data Collection)
Cycle Three-July 7, 2011-July 21, 2011 (Leave)
5.Reasonable Suspicion Matters
6.Multi-Year Contracts for Administrators
7.Vetting Substitute
8.Unpaid Disability Leave
9.Internal Vacancy Postings Prior to External Vacancy Postings
10.Workers’ Compensation (Self-Funded/Transition to New TPA)
11.Benefits ($71.14 Paid by BOE for Health and $22.00 Paid by BOE for Dental
12.Exploratory Educational Opportunities (Acceptance Criteria)
13.Board Agenda Items Due Date (Thursday/2:00 p.m./Prior to Board Meeting)
14.Military Experience Credit for Classified Personnel
15.Continuation of Summer Hours (4/10 Work Week)
16.Conservation of Energy by System-Wide Building Closure During Breaks
17.Compliance Review Manager
18.Conducting Investigations Training for Administrators
Reaneé Ivey Ellis
TBA
14
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