Transcript Colorado Charter School Institute

2014 TCAP Training
January 2014
Janet Dinnen
CSI District Assessment Coordinator
[email protected], (303) 866-4643
Guide for Using this
PowerPoint
Delete this slide for your proctor training as it pertains to
SACs, not test proctors.
Edit this slide for your proctor training so that it is
specific to your school
Download the editable resource from the left side of the
the SAC Training Webinar
Identifies the section of the Procedures Manual where
content can be found
TCAP Resources
• Visit www.ctb.com/tcap
Most of the other
resources are specific
to the DAC’s role and
responsibilities
SAC/DAC Manual
• The attached
SAC/DAC has
notes specific
to CSI
Schools!
Hover over
the note for
more
information!
Training Overview
Section 1: TCAP Overview
• Who/What/When
• Scheduling TCAP
• Chain of Communication
Section 2: TCAP Test Security
• Secure Test Materials
• Standardization & Ethical Practices
• Chain of custody
Section 3: Administration of the TCAP
•
•
•
•
Testing Environment
Roles of Test Proctors
Housekeeping and Paperwork
Accommodations
Section 4: Misadministrations and Unusual Circumstances
Section 5: Logistics
• Receiving Materials
• Returning Materials to CSI
Required Training
• All SACs must have comprehensive and interactive training each year by the DAC.
• Mandatory CoAlt training for CoAlt test administrators will take place on
Monday, January 27, from 8-9:00
• All persons proctoring TCAP must have comprehensive and interactive training
each year by the SAC. All proctor training should be completed by February 4
for CoAlt, February 7 for 3rd grade reading and February 21 for grades 3-10.
• All TCAP proctors must sign a document (TCAP 2014 Participant Assurances)
verifying completion of training and a confidentiality agreement for school files.
SACs should keep all Participant Assurances documents on file. Do NOT submit
them to CSI unless specifically asked.
• All SACs must sign a document (TCAP 2014 SAC Assurances) verifying
completion of training, acknowledgement of the chain of custody requirements,
and a confidentiality agreement. SACs should submit the SAC Assurance
document to CSI by January 31, 2014.
SAC Expectations
• Ensure all proctors, test examiners, and test administrators in
their schools are properly trained in administration and
security procedures.
• SACs should also train staff that are not going to be proctors to
ensure that they do not do or say anything that could
interrupt the administration of the assessment or jeopardize
test security.
• Ex: Staff member (not participating in TCAP) walks into classroom
with cell phone
• Staff that has been trained could be available to proctor
assessments if the need arises. (Consider training additional
proctors than needed so you have substitutes.)
7.3
Training Requirements
At a minimum, your proctor training should include:
•
•
•
•
•
•
•
Changes from prior year’s assessment procedures (if any)
Test security and confidentiality
Standardized environment
Test administration and security procedures
Test proctor role vs. teacher role
Ethics
Specific proctor training for administration in accommodated
sessions
Training must also include the following features:
• Opportunity for questions and answers
• Use of relevant test materials (i.e., TCAP Test Procedures Manual)
• Check for understanding of administration and security
procedures
7.8
Chain of Communication
• The chain of communication helps enable that consistent and
accurate information is given at the district and school level.
• Proctors should contact the SAC with any questions
• SACs should contact the DAC with any questions (Janet Dinnen,
(303) 866-4643)
• DACs will contact CDE with any questions
• Any questions sent to the Colorado Department of Education
will be referred back to the DAC. DO NOT CONTACT CDE
DIRECTLY!
Section 1
TCAP OVERVIEW
What is on the TCAP?
•
For information about which standards will be assessed on
TCAP, refer to the TCAP Assessment Frameworks, available
at: www.cde.state.co.us/assessment/coassessrksandfactshees
•
The TCAP is intended to assess student achievement in
relation to the Model Content Standards
•
Most of the standards that will be assessed also align to the
new, Colorado Academic Standards.
•
Some Model Content Standards that do not share an
alignment to the new standards will continue to be assessed
in order to maintain the test blueprint and comparability with
CSAP.
•
The TCAP will not assess Colorado Academic Standards that
do not align with the Model Content Standard.
Who takes the TCAP?
As per Colorado Revised Statutes [22-7-409(1.2.a.1.d.I)] , all 3rd10th grade students enrolled in a Colorado public school who are
not also dually enrolled in a private school or a home school
program must take either the TCAP or CoAlt.
Testing Windows
Subject
CoAlt: Reading, Writing, Math
Early Testing Testing
Window
Window
N/A
2/5-3/14
Grade 3 Reading & Lectura
2/10-2/21
2/24-3/7
CSI Window
Grade 3 Writing & Escritura
Grades 4-10 Reading & Writing
Grades 4 Lectura & Escritura
Grades 3-10 Mathematics
3/3-3/21
3/10-4/11
3/10-3/28
CSI Window
Scheduling TCAP
Sample Schedule
Times
Monday
Tuesday
Wednesday
Thursday
Friday
A.M.
Instructional Time
A.M.
Instructional Time
A.M.
Instructional Time
A.M.
Instructional Time
A.M.
Instructional Time
A.M.
Instructional Time
Read Proctor’s Manual
Distribute Materials
Read Proctor’s Manual
Distribute Materials
Read Proctor’s Manual
Distribute Materials
Read Proctor’s Manual
Distribute Materials
A.M.
Instructional Time
TCAP Testing
TCAP Testing
TCAP Testing
TCAP Testing
A.M.
Instructional Time
Collect and secure test
materials
Collect and secure test
materials
Collect and secure test
materials
Collect and secure test
materials
A.M.
Instructional Time
A.M.
Instructional Time
A.M.
Instructional Time
A.M.
Instructional Time
A.M.
Instructional Time
P.M.
Instructional Time
P.M.
Instructional Time
P.M.
Instructional Time
P.M.
Instructional Time
P.M.
Instructional Time
P.M.
Instructional Time
Read Proctor’s Manual
Distribute Materials
Read Proctor’s Manual
Distribute Materials
Read Proctor’s Manual
Distribute Materials
Read Proctor’s Manual
Distribute Materials
P.M.
Instructional Time
TCAP Testing
TCAP Testing
TCAP Testing
TCAP Testing
P.M.
Instructional Time
Collect and secure test
materials
Collect and secure test
materials
Collect and secure test
materials
Collect and secure test
materials
P.M.
Instructional Time
P.M.
Instructional Time
P.M.
Instructional Time
P.M.
Instructional Time
P.M.
Instructional Time
TCAP Scheduling
• CSI requires that SACs keep on file their school’s TCAP
testing schedule(s), which includes:
• proctor name,
• testing location,
• student roster,
• date/time of each content area and session number
• considerations for students with accommodations
(separate room, separate proctor, extended time)
Thorough planning will assist in ensuring that
misadministrations do not occur!
TCAP Scheduling
• All test sessions (including make-ups, and administrations
with accommodations) must be administered during the
established three-week testing window.
• Test sessions MUST be administered in the order they
appear within each test booklet.
• There is no requirement about the order that the
content areas are assessed. All of the sessions of one test
booklet could be completed before beginning the next
test booklet OR the administration of a session in one
test booklet could be followed by the administration of a
session in another test booklet. It is the responsibility of
the school or district to determine the specific schedule.
5.2
TCAP Scheduling
• Test security requires that all students in a school take the
tests in a standardized manner—at the same time, using the
same test, and with no student interaction. Multiple grades
and multiple content areas must not be tested in the same
testing environment at the same time. This also applies to the
administration of accommodated and make-up sessions.
• Writing Sessions #1 and #2 must be taken in consecutive order
with no weekend intervening.
• Schedule extra time for reading the script as well as
distributing and collecting materials.
• Test sessions require a student to proctor ratio of 30:1 or less.
You may schedule test sessions that include more than 30
students, but an additional test proctor must be present
(14.4).
5.2
Scheduling Make Ups
• Make-ups may need to be given out of order (except
Writing).
• All make-up sessions must be administered exactly as
regular sessions, allowing the same time, the same
accommodations, etc.
• Make-ups may be scheduled at any time during the three
week window (Fridays, afternoons, last week of testing)
• Students must complete sessions on the same day they
are started, unless a session was interrupted because a
student became ill, or another legitimate reason arises
and is approved by CDE.
5.3
Standardization
• Standardization – All students have the same test content,
resources, directions, testing conditions, and scoring
procedures.
• Standardization does not mean that assessment conditions will
match what each student is used to during instruction.
• Standardization requires that all proctors give all test sessions
in the same way.
• Ensures that one score obtained by one student in a part of
Colorado will mean the same as the same score obtained by
another student in another part of Colorado.
Ethical Practices
4.2
Unethical Practices
4.2
Ethical Practices
Due to the complex nature of a standardized
assessment process, any practice not
specifically permitted should be presumed
inappropriate until and unless specifically
authorized by the program sponsor (in this
case, CDE).
“If it doesn’t say that you can, then
you can’t”
Section 2
TEST SECURITY
Secure Materials
• Three types of test materials
• Secure and may not be reproduced, transmitted, or recounted
• Test books and Examiner Protocols
• Student answers and Examiner’s Rating Forms
• Used draft books
• Secure and may be reproduced
• Teacher Read Directions and Translated Teacher Read Directions
• Oral Scripts and Translated Oral Scripts
• Not secure
• Test Proctors and Examiners manuals
• DAC/SAC manuals
• Procedures Manual
• Student Confidential Information
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6.2
Communication and Secure
Test Materials
• Proctors should not be reviewing or studying items or student
responses
• If a test proctor or examiner has a question about an item…
• Contact the SAC by phone or in person, who will contact the DAC
with the grade, content area, and item number for CDE to review
• The DAC contacts the appropriate person at by phone
• Be sure that you:
• Do Not copy the item
• Do Not discuss the item (with other teachers, etc.)
• Do Not email the content of the item
Secure Test Materials
• Only authorized individuals may have access to the test
materials.
• Test materials must be locked up and be checked out to
authorized individuals.
• Test materials should be tracked on a Chain of Custody document
to ascertain who had what materials at what time.
• The Chain of Custody document should be reviewed at the end of
each testing session to ensure that all test materials have been
returned.
• No erasing of stray marks.
Electronic Devices
• During the timed testing session, no one (including test
proctors and test examiners) is allowed to have electronic
communication devices in the testing room. This includes cell
phones, or any technology capable of transmitting information
either by picture, text or voice. (Turn your computer off!)
• If a test proctor/examiner is required to have a cell phone in
the classroom for security reasons, it must be turned off and
out of sight during testing. Possession/use of electronic
communication devices during administration of the state
assessment may result in misadministrations and test
invalidations. See page 101 for a “No Electronic Devices” sign.
Chain of Custody
• A documented Chain of Custody must be maintained for all
test materials before, during, and after test administration.
9
Chain of Custody
• A documented Chain of Custody must be maintained for all test
materials before, during, and after test administration at the school
and district level.
• If you don’t have one already, create a document that outlines your
process for securing test booklets before, during, and after testing.
Include:
• All TCAP and CoAlt - R, W & M materials must be accounted for and
stored in a secure and locked location before and after testing
• How/when materials are distributed and collected to and from test
proctors and test examiners each day of administration
• Keep in mind: Test booklets must be distributed just prior to
administration. CDE recommends that tests be distributed no more than
15 minutes prior to the test session and be collected within 15 minutes
after the test session. TCAP test proctors are not to have extended access
to materials before administration.
• All state assessment books and materials must be secured while in
the test proctor’s and test examiner’s possession and test materials
must not be stored in classrooms in advance of, or following the
administration.
Sample Chain of Custody
Section 3
ADMINISTRATION OF TCAP
The Testing Environment
The testing environment must:
• Be adequately lit, quiet, free of distractions and heated or
cooled
• Provide an adequate writing surface
• Have enough space between students to prevent the sharing
of answers
• Be free of cell phones, music or other distracting devices
• “Do Not Disturb” and “No Cell Phones” signs must be placed
on the door during test sessions
10
The Testing Environment
• No food or drinks are allowed on desks or near
test materials
• The testing environment must be free of any
content related posters or aids that suggest
possible answers to students
• Word walls
• Steps for long division
• Multiplication tables
10.2
Roles of Teachers and
Proctors
Teachers
Proctors
• Develop student
understanding through a
continuous cycle of
teaching and evaluating
• Provide differentiated
explanations and
alternative examples
• Encourage, coach and
prompt students as they
work
• Administer assessments
that evaluate student
understanding
• Ensure that assessments
are standardized and all
students have the same
opportunities
• Allow students to
demonstrate what they
know without any
interference
Test Proctors
• Proctors must read the instructions and the Test Proctor’s Manual
(www.ctb.com/tcap) and familiarize themselves with test administration
procedures prior to administering the test to students.
• Proctors who are administering assessments in which students are being
provided with accommodations must be trained on the specific
accommodation. (Review the CDE Accommodations Manual and TCAP
Procedures Manual for more information.)
• Schools should use district/school employees as proctors.
School/District employees may proctor the assessments at the grade
levels that their children are in, but they must not proctor the test for
their own children nor be in the testing environment during testing.
• Volunteer proctors may only be considered when a school has no
personnel available to proctor the test. If parents are being considered
to administer the assessment, they may not proctor an assessment that
their child is taking.
• Proctors must NOT be assigned to a room where a relative is being
tested.
7.5
Test Proctors
• When administering the test, three factors should be kept in mind:
standardization, documentation and ensuring that all students have
a fair opportunity to show what they know.
1. Active proctoring
2. Test Proctors must read the entire Test Proctor’s Manual prior to
test administration.
3. Test Proctors must understand that their role during assessment is
different than that of a teacher. Test Proctors must not coach,
encourage, clarify assessment items, or otherwise perform any
action that might influence a student’s answers on the test.
4. Test Proctors should double check which session they should be
administering before beginning test administration. Giving the
wrong test session is the single most common cause of multiple
misadministrations.
5. Test Proctors must read the script for directions to students exactly
as they are printed in the Test Proctor’s Manual
14.5
Test Proctors
6.
Write on the board/white board/chart paper at the time of testing:
•
•
•
•
7.
start and stop times,
session number,
page numbers, and
range of item numbers.
Account for all test booklets and keep them in a secure location per chain of
custody requirements.
8.
When a student’s test booklet has been damaged or an alternate format has been
used (such as Braille), transcribe exact student responses, including grammatical
errors and incorrect responses
9.
Return a TCAP book with a completed student data grid for every student not
taking CoAlt - R, W & M, with the appropriate invalidation code bubbled in.
10. Follow security regulations for distribution and return of secure test materials as
directed, accounting for all secure test materials before, during and after testing.
11. Report any missing test booklets or irregularities to the School Assessment
Coordinator (SAC).
12. The Proctor’s Manual for TCAP has the script for the “10-minute warning” that
proctors must say. Please note: Count-down timers are considered a nonstandard accommodation and need to go through the proper approval procedures
as outlined in the 2013-2014 Colorado Accommodations Manual.
14.5
Active Proctoring
•
•
•
•
•
Active Proctors Should:
Ensure they have all necessary
materials for each session
Ensure that the testing
environment complies with TCAP
instructions
Complete student name, teacher,
school and district fields on test
booklets
Follow all scripts exactly as
written
Move throughout the room
during testing
•
•
•
•
•
•
•
Active Proctors Should Not:
Provide feedback
Clarify test questions
Answer content related questions
Interfere with the students’
demonstration of skills
Interact with students in any way
that would impact student
responses
Engage in other, non-assessment
related tasks during test sessions
Read through test booklets or
test items
Active Proctoring
• Test Proctors must not coach, encourage, redirect, or
interfere with a student’s performance on the test
verbally, through gestures, or written suggestion.
• Test Proctors may use proximity to encourage student ontask behavior.
• Test Proctors must not answer student questions about
test items
Disruptive and Off-Task
Students
• Disruptive students should be removed from the testing
environment. If possible, they may continue the session in a
designated area. The student’s test score may be invalidated if the
session cannot be completed.
• Test Proctors should never leave testing students unsupervised
while dealing with a disruptive student.
• Test Proctors may use proximity to encourage student on-task
behavior.
• Test Proctors must not answer student questions about test items
• Prior to testing time, teachers may prepare students for on-task
behavior during the test.
House Keeping: Test Materials
• Ensure that there are enough materials for each
session, each day.
•
•
•
•
•
Test booklets
#2 pencils
Test Proctor Manual
Math Manipulatives
Etc.
• It is highly recommended that proctors double
check that they have the correct materials before
going to their testing site.
Section 4
MISADMINISTRATIONS & UNUSUAL
CIRCUMSTANCES
Misadministrations
A misadministration is any event that leads to
the invalidation of one or more student test
scores in one or more given test sessions
• DACs investigate, identify and declare
misadministrations
• Major Misadministrations must be reported to
CDE
Misadministrations
• A student moves on to a
new test session or takes
the wrong session
• A student receives help
from anyone on a test item
• A student uses an
unauthorized instrument,
such as a calculator, cell
phone or notes, during a
test session
• A student is denied
appropriate
accommodations or given
the wrong
accommodations
8.3
Major Misadministrations
• Misadministrations affecting an entire class or group of
students
• The wrong test session is administered to a class
• Systematic unethical behavior
• A teacher, administrator or other person gives
students hints, prompts or answers to questions
• Students obtain or share secure test materials
• Breach of secure test materials
• Discussing, reproducing, or transmitting, by any
means, secure test materials, or descriptions of secure
test materials
8.2
Preventing Misadministrations
• Adequate training, time for questions, scenarios
• When in doubt, treat the situation like a virus…
• If someone in a classroom (or the whole classroom) gets the flu, keep
them away from other students and each other (i.e. don’t let them talk
to one another). Quarantine them in the testing room until the virus
(potential misadministration) has been resolved.
• (Track time that the test is stopped/how much time is left. Close test
books.)
• Contact the SAC  DAC immediately for further instructions/how to
proceed.
8.2
When a Misadministration
Occurs…
• The Test Proctor must immediately remove the student’s test
booklet and stop the student from testing that session.
• Test Proctors should notify the SAC as soon as possible, and
the SAC should notify the DAC
• Students may complete other sessions that are not affected by
the misadministration, but the student’s score for that content
area will not be valid.
• The “Misadministration” Invalidation Code must be shaded on
the test booklet.
8.1
Student Illness
• Test proctors should not allow a student who
appears ill to start a test session. Instead the
session may be made up at a later time.
• If a student becomes ill during a test session,
the Test Proctor should note the amount of
remaining time. The test booklet and amount
of remaining time should be given to the SAC
for make-up sessions.
• The student’s needs and safety are the
primary concern.
14.9
In an emergency
• Evaluate and respond to the emergency… safety first!
• If an evacuation of the room is required, leave test
materials in the room.
• If it is possible to do so without any risk to students, note
the time remaining in the test session.
• Students will be allowed to use the remainder of the
testing time to complete the session at a later date or
time.
Concerning Student
Responses
• Occasionally, students make concerning responses to test
items, such as responses that include information about
threats, violence, abuse or other concerns.
• These items require action by school administration and
should be immediately reported to school administration and
to the SAC.
TCAP Administration
Summary
• Maintain test security.
• Ensure standardized test administration ensures valid and
reliable test scores.
• Be an active proctor
• Be prepared for unusual circumstances.
Accommodations
• Students must be provided with accommodations as per their
formal education plans and included on the form submitted to
CSI on December 31. (I will be cross checking number of
booklets with accommodation codes bubbled and the
Accommodations Form you submitted.)
• Test Proctors must be trained in providing the specific
accommodation before administering any test session where an
accommodation is required.
• SACs should work with test proctors to ensure that all
accommodations needs are met.
• A roster should list which students require which
accommodations to ensure that students are given what they
need.
Standard Accommodations
• Students with a documented need
Nonstandard Accommodations
• Students with an IEP or 504
Linguistic Accommodations
• Students identified as English Learners
Planning for Reading/Writing
Accommodations
Session1
Session 2
Session 3
Session 4
Session 5
Session 6
Grade 4
Writing
Writing
Reading
Reading
Writing
R/W
Grade 5
Writing
Writing
Reading
Reading
Writing
R/W
Grade 6
Writing
Writing
Reading
Reading
Writing
R/W
Grade 7
Writing
Writing
Reading
Reading
Writing
R/W
Grade 8
Writing
Writing
Reading
Reading
Writing
R/W
Grade 9
Writing
Writing
Reading
Reading
Writing
R/W
Grade 10
Writing
Writing
Reading
Reading
Writing
R/W
Oral Script
Teacher Read Directions
• English or native Language
• TCAP Reading, Writing, and Mathematics
• Follow directions exactly
• Separate environment
• Individually or small group
Oral or Written Student
Response
Lectura/Escritura Grades 3 &
4
• All procedures for administration are the same as for
TCAP, with the following exceptions:
• Must be administered in a separate environment by a
Spanish-speaking test proctor.
• STOP pages – must be printed and inserted before
testing and removed before shipping and scoring.
• Oral Scripts will be available for Escritura.
Section 5
LOGISTICS
Topics
I.
II.
III.
IV.
Materials Review
Ordering Materials
Student Test Book Data
Packaging and Returning Test Materials
62
Handling Secure Test
Materials
• Chain of Custody must be maintained for all secure material
• Test books, Examiner’s Protocols, Examiner’s Rating Sheets
• Oral Scripts and Teacher Read Directions
• Used Draft Booklets
• Return all secure materials to CSI (who will then ship CSI-wide
materials to CTB) as soon as possible.
• Failure to return materials by the final pick up date is a breach of
security and will likely result in the invalidation of student test
scores.
• Schools must return their materials ASAP after test completion.
• Treat secure “Not to be Scored” materials just as you would
other secure test materials.
63
TCAP Shipping Dates
Grade 3
Reading
(Early)
Grade 3
Reading
(Regular)
Grade 3-10
(Early)
Grade 3-10
(Regular)
February 7,
2014
February 14,
2014
February 21,
2014
CoAlt
Receive at CSI
by
January 24,
2014
Receive at
School
Schools in the Denver Metro region must schedule a date/time (at least 1
hour) to pick up test materials at the CSI office no more than one week
before the testing window opens. Schools outside of Denver Metro will
have test materials delivered via FedEx.
Return
Materials to
CSI
Schools should return materials to CSI no more than three business days
after their testing is completed if not before. Any shipped materials must
have a tracking code with them and arrive at CSI before the dates below.
All Materials
Should be
Returned to
CSI Before:
February
26, 2014
March 7,
2014
April 4, 2014
April 11,
2014
January 17,
2014
March 21,
2014
Note: Returning test materials after the final pick up date is a breach of test
64
security and will likely result
in the invalidation of test scores.
Ordering Materials
• Test materials will be ordered based on the Data Pipeline
Student Interchange files pulled/submitted to CSI on
January 13.
• Schools will be sent sufficient test booklets for all precoded labels
• CSI will receive an overage of 5%. The overage can be
used for late-enrollment students, for transcribing, and to
replace damaged test books.
• TALK WITH YOUR ENROLLMENT PERSON REGULARLY
BEFORE TESTING BEGINS!!
• Please contact me if your enrollment increases after
January 13 so I can include the additional materials in
your boxes
11/2/2011
Teacher Read Directions
and Oral Scripts
• Teacher Read Directions and Oral Scripts (available by 2/12)
• Security for Teacher Read Directions and Oral Scripts
• Documented Chain of Custody
• Return with “Not to be Scored Materials” to CTB
• Access
• Limited to only test proctors using them
• Preparation time must be done in a secure, supervised environment
• Translated Teacher Read Directions and Oral Scripts
• Spanish
• Other Languages (Procedures Manual Section 6.8 Translator
Access to Test Materials)
66
Stop Sheets for Lectura/Escritura
• “Stop Sheets” must be
inserted into
Lectura/Escritura test
books
• Stop Sheets must be
photocopied from the
Procedures Manual or
DAC/SAC Manual
• Stop Sheets must be
removed from test books
prior to returning to CTB
67
Distributing Test
Materials
• Upon receiving test materials from CSI (which will take
place one week or less before testing starts):
• Step 1 Review Your Test Materials
• Make sure you have adequate quantities of all materials
• Review pre-coded information
• Step 2 Distribute Test Materials
• Follow your documented the Chain of Custody
• Who, what, when, where
• Distribute test books to Proctors :
• One test book at a time
• Minimize time test books are in proctor’s possession
68
Student Test Book
Use
Pencil
ONLY!
Student Name
District Name
Teacher Name
School 68
Name
Procedures
DAC/SAC
5
Use only a standard, wooden, graphite-based,
#2 pencil on any part of the test book….
including the front cover!
69
Verify Pre-Coded Labels
• Verify pre-coded labels with student rosters prior to
testing
• Talk to your SIS person now! Any changes they make to
students after January 13th won’t be reflected on the
pre-coded labels. Make sure the inform you of any
changes so you can bubble the test booklet
• No Free/Reduced Lunch (District Use C) and Homeless
(District Use D) data printed on rosters, but data are
included with label
• If the wrong label is placed on a book:
• Place two blank labels over incorrect label and then
complete the student data grid
70
Pre-coded Labels
In order for the scoring process to
move smoothly, it is ESSENTIAL
that the labels are not placed
crooked or outside the designated
area on the front cover.
Slightly off-center and tilted
or upside down
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
Pre-Coded Label
• Do not use the label if an error exists above
the line of Student Data Grid - complete all
information.
• If any data below the line is incorrect, use
the label and fill in only the information that
needs to be corrected.
• TCAP label on TCAP book, etc.
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TCAP Student Data Grid
CoAlt Student Data Grid
What is Unique about CoAlt data
grid:
Multiple content areas on one
data grid
No grade field to bubble
Expanded Accommodations
Test Invalidations and
Accommodations for RWMS
R/W Spanish version (grades 3/4)
ALERT: Take care when
transferring responses from the
protocol to the rating form!
(Discussed in CoAlt training on
Monday 1/27)
Test Invalidation Codes
All tested subjects
Check all test books:
All students are required to
take the TCAP.
Most test booklets will have
the “0” bubble(s) filled in!
All other Test Invalidation
bubbles allow your district
to account for missing data.
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Accommodations Codes
All tested subjects
Check all test books:
All students must have
one or more
accommodations code
bubbled on the data grid.
Most test booklets will
have the “0” bubble(s)
filled in!
Marking all that apply
allows you to record all
accommodations used for
a student.
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House Keeping: Test
Booklets
When testing is completed, an Accommodations
Code and a Test Invalidation Code must be shaded.
Transcribing Books
• When transcribing is NOT an accommodation
• Damaged books
• Alternate formats (Large Print and Braille)
• When transcribing IS an accommodation
• When a student responds in a language other than English (Math,
Science and Reading)
• Colorado Accommodations Manual for EL students
• Must be done in a scannable test booklet
• Have Proctors tell you ASAP about booklets potentially
needing to be transcribed (rips in paper, nose bleed)
• SAC must transcribe responses and return both original
and transcribed booklets
• Example of a transcribed booklet (Appendix A – Procedures Manual)
Returning Test Materials
Sort
Bundle
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Ship
Sorting
• Separate scored vs. unscored
• For scored:
• Sort by content area (all math together)
• Sort by grade (3rd Math, then 4th Math, etc.)
GIS and SGL Forms
• SACs complete Group Information Sheets (GIS) and
School Group Lists (SGL)
• DACs and SACs check to make sure the GIS and SGL
numbers match – critical
• Copy completed forms for your records!!!
Group Information
Sheets - GIS
Make a copy of
each GIS
SACs complete
the GIS
1. Principal’s name
Must
Complete
and
Bubble
X
2. School name
3. Number of Students
Testing
X
X
For CELApro
and CoAlt
4. Grade
Precoded
For CoAlt
For TCAP
5. Special Codes
X
6. Organization name,
District name, etc.
X
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Different Colors of GIS
Forms
• CoAlt: Red
• TCAP: Blue
• Homeschooled students for TCAP: Green
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School/Group Lists SGL
Make a copy of
each SGL
Pre-Coded
Pre-Coded
SGLs list ALL GIS forms with test books by
content area sent in to CTB.
1
SGLs arrive Pre-Coded.
You must complete:
1. Contact Person and
Telephone number.
2. Principal Name
3. Grade Tested
4. Number of test books
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2
3
4
Shipping Materials
• Do Not Mix Assessments in Shipments!
• Use only Green Boxes for shipping back to CSI
• “To be Scored” and “Not to be Scored”
• Sort “To be Scored” and “Not to be Scored” materials in
separate boxes.
• “To Be Scored”
• Purple for Grade 3 Reading, Orange for CoAlt, and White for TCAP
• “Not To Be Scored”
• Yellow for all assessments
• Follow DAC/SAC Manual instructions on how to package
materials for return to CSI
The Green Box
Do Not Place Label Here
Only place shipping labels to return materials to CSI on the top of the box!
Be sure the box has been adequately taped before shipping.