Transcript Slide 1

CBP Office of Administration
Facilities Management and Engineering
American Council of Engineering Companies
April 29, 2014
Mike Germinario
Current CBP Facilities Portfolio
Major on-going projects across CBP’s facilities portfolio will be completed
by FY 2016 and increase the portfolio Plant Replacement
Value (PRV) to $4.9 billion
Breakout of Facility Ownership by Square Feet
CBP’s Current Facilities Portfolio consists of:
Inter-Agency
Agreement
2%
Free Space
15%
Over 4,300 buildings & structures
Over 26 million square feet of building space
Owned
25%
Direct Lease
7%
GSA Federal
Lease
26%
Over 1,500 Towers (TACCOM/RVSS)
About 4,600 acres of land in the United States
GSA Commercial
Lease
25%
Over 650 miles of pedestrian and vehicle fence on
the SW Border - $2 billion value
Portfolio PRV over $2 billion
Current Inventory
Ownership Types
Owned
GSA Commercial Lease
GSA Federal Lease
Direct Lease
Free Space
Inter-Agency Agreement
Total
Square Feet
6,568,365
6,546,394
6,794,056
1,892,421
3,904,313
596,371
26,301,921
% of Total
25%
25%
26%
7%
15%
2%
100%
Border Fencing,
Santa Teresa, NM
Border Patrol Station,
El Paso, TX
Laredo, TX
Border Crossing
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Complexities of CBP’s Portfolio
Diverse Portfolio to Support Mission
Requirements
 Air/Marine Units
 Border Patrol Stations/Sector HQs
 Checkpoints
 Forward Operating Bases
 Ports of Entry – Air, Land, & Sea
 Pre-Clearance locations
 Housing Units
 Towers (TACCOM/RVSS)
 Training/Administrative offices
 Other mission support facilities
 Tactical Infrastructure
Challenges of the Portfolio
 Remote and extreme environments
– Facilities operations in hard to build areas with no existing
infrastructure
– Extreme environments require higher level of
maintenance and shorten useful life of facilities
 Operational requirements impede colocation
– Customs Officers must be at the Nation’s Ports of Entry
– Border Patrol Agents must be at the Borders
– Pilots and Marine units must be at airports and marine
docks
 Land-locked ports are difficult to expand
 No downtime - Must recapitalize and operate
facilities simultaneously
Border Fencing,
Santa Teresa, NM
Border Patrol Station,
El Paso, TX
 Integration with domestic & bi-national
transportation infrastructures along with
technology programs
– Non-Intrusive Inspections, Trusted Traveler, WHTI
 Special-purpose uses require unique design
standards
Laredo, TX
Border Crossing
– Law enforcement, inspection, and detention
– Border fences, roads, and lights along with maintenance 2
Facilities Management & Engineering
Directorate
Mission: To provide facilities, infrastructure, and support services to enable
CBP and DHS missions of protecting America and its citizens while facilitating
trade and travel.
Executive Office
Pam Larsen
Enterprise
Management Office
Chris Oh
EXECUTIVE DIRECTOR
KARL CALVO
Deputy Director
Rob Janson
Planning,
Programming,
Policy & Budget
Mike Germinario
Border Patrol
Facilities &
Tactical
Infrastructure
Field
Operations
Facilities
Air & Marine
Facilities
Mission
Support
Facilities
Loren Flossman
Trent Frazier
Jayme Morris
Kent Craig
Organizational
Resources & Support
John Dickerson
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Facilities Management & Engineering
Functions and Responsibilities
Core Functions
 Planning
– Program Planning
– Capital/Project
– Environmental
– Energy Management
 Project Management
– Construction and alterations
– Real estate acquisition
– Lease acquisition
– Lease administration
Essential Program Functions
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Program Planning and Policy
Budget Planning, Formulation, & Execution
Program Controls & Change Management
Inventory Management & Reporting
Risk Management; Audits
Energy Conservation
Environmental Compliance
Community & Congressional Outreach
Workforce Strategy and Development
 Facilities & Infrastructure
Management
– Maintenance
– Repairs
– Building Operations
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Border Patrol Facilities Portfolio
The Border Patrol operates along America’s border preventing terrorists, weapons of terrorism, illegal
immigrants, drugs, and those who smuggle them from entering the United States between the POEs.
Specific capabilities enabled by the Border Patrol facilities portfolio include staging and deployment;
tactical and search-and-rescue, command, control, and communications; detention and processing;
intelligence unit support; canine and horse operations; and fleet maintenance and storage.
 OBP Facilities
Sandusky Bay BPS
(CBP co-location)
 139 Border Patrol Stations (BPS)
 99 Tactical Checkpoints
 34 Permanent Checkpoints
 20 Sector Headquarters

9 Forward Operating Bases (FOB)
 Key Facts:
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OBP occupies 5.3 million square feet of space mostly in the Southwest Border
Portfolio is comprised mostly of CBP-owned facilities in remote and extreme environments
24 facilities deliveries FY12-FY16; Project Costs: $524M; SF: 1.03M
BP Agents operate out of 20 Sectors nationwide
OBP facilities campuses include, among others:
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Detention and processing centers
Vehicle maintenance facilities
Facility maintenance space
NW corner of Antelope Wells FOB
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OBP Tactical Infrastructure Portfolio
The Tactical Infrastructure (TI) Program manages the planning, construction, and maintenance of
physical components designed to assist Border Patrol in securing the border. The purpose of TI
is to act as a persistent impediment that slows, delays and acts as an obstacle to illicit crossborder activity.
RVSS Tower
Douglas, AZ
 OBP Tactical Infrastructure
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318 Remote Video Surveillance System (RVSS) Towers

651 Miles of Fencing
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Consists of towers, roads, and fencing (both pedestrian and vehicle,
bridges, drainage structures, lighting systems, vegetation and debris
removal).
 Key Facts:
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651 Miles of Fencing along the Southwest Border
 299 Vehicle Fence miles
 352 Pedestrian Fence miles
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Tower Maintenance Repair Program (TMRP) manages the repair
activities for the RVSS and other related towers as well as new tower
construction
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Comprehensive Tactical Infrastructure Maintenance and Repair
(CTIMR) provides maintenance to the TI portfolio
Border Fence,
Douglas, AZ
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Field Operations Portfolio
Field Operations operates out of the Nation’s Ports of Entry which support the safe and efficient flow of
goods and people along with the processing of conveyances, passengers, and goods legally
entering/exiting the Unites States. Immigration, Customs, and agricultural inspections are conducted at
the Air Ports of Entry (use fee, international, general aviation, landing rights); Sea Ports of Entry (cruise,
cargo, ferry, sea plane); and Land Ports of Entry (bridges, border crossings, tunnels, rail).
 OFO Facilities:
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261 Air Ports of Entry
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203 Sea Ports of Entry
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168 Land Ports of Entry
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20 Field Offices
Newly Restored Historic New Orleans Customs House
New Orleans, LA
 Key Facts:
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OFO occupies 11 million square feet of facility space and over 450 Free Inspection Spaces
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Facilities are comprised mostly of space leased through GSA
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46 facilities deliveries in FY 12-14; Project Cost: $218M; SF: 6.7M
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CBP modernized 31 of its 41 (76%) LPOEs through ARRA
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CBP has initiated operations at 19 fully modernized LPOEs
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12 remaining LPOEs scheduled for completion by FY13
Modernized Land Port of Entry
Noonan, ND
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LPOE Delegation of Authority
CBP will assume building operations, maintenance, and repair (BOMR)
authority for all 101.5 U.S. General Services Administration (GSA)-owned
land ports of entry (LPOE) by the end of FY 2014.
 LPOE Delegation of Authority Funding
 In FY 2014, CBP should see a transfer of funding from its Rent PPA to its C&FM PPAs to
support the BOMR activities as part of the Delegation of Authority including personnel
support and the actual facility requirements
 Benefits of the LPOE Delegation of Authority
 Allows CBP to target its resources to the agency’s greatest LPOE needs without having to
contend for services with all of GSA’s other facilities
 Allows CBP to retain and maintain a great share of the budget in order to apply to the
LPOEs greatest needs
 Allows CBP to align BOMR service/deliveries directly to the requirements of the border
operations at the LPOEs
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FY 2014 Delegation of Authority
Phases
PHASE
III
PHASE
IV
PHASE
II
PHASE
II
PHASE
I
PHASE
I
PHASE
II
CBP’s Approach to Delegation Implementation in FY 2014
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Phase I: Q2 FY 2013 – Q1 FY 2014: GSA Regions 2 and 7 (Begin)
Phase II: Q2 FY 2013 – Q2 FY 2014: GSA Regions 1, 5 (Partial) and 7 (Complete)
Phase III: Q3 FY 2013 - Q3 FY 2014: GSA Regions 5 (Complete), 8 and 10
Phase IV: Q4 FY 2013 - Q4 2014: GSA Region 9
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Air & Marine Portfolio
The OAM facilities portfolio supports CBP’s Air & Marine operational mission requirements, which
includes the hangars, administrative space, marine units, and support facilities needed to protect,
maintain, and stage CBP’s aviation and marine fleets and personnel. Air facilities are typically located in
commercial airports or military bases with air fields while marine units are located at commercial docks.
 OAM Facilities:
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23 Air Branches
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28 Marine Units
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11 Air Units
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6 National Facility Centers
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3 Unmanned Aerial Systems (UAS) Operations Centers
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2 Operations Centers
Air Marine Operations Center Headquarters
Riverside, CA
 Key Facts:
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OAM occupies 2.5 million square feet mostly comprised of commercially leased space
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World’s largest civilian aviation and maritime law enforcement organization
 26 types of aircraft
 12 types of marine vessels
National Training Center
St. Augustine, FL
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Mission Support Portfolio
The Mission Support portfolio includes multiple facility types such as administrative office space,
communications towers, and complex laboratory and training facilities such as the Advanced Training
Center in Harpers Ferry. Facilities focus on CBP Mission Support components, rural and remote housing
units, and the National Capital Region.
 Mission Support Facilities:
Global Border College
Harpers Ferry, WV
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National Capital Region Facilities

TACCOM Towers – almost 1,000
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Housing Units - 282

Canine Training Facilities

CBP Laboratories – 8
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Advanced Training Center in Harpers Ferry, WV
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Numerous administrative facilities nationwide for mission critical support offices
 Key Facts:
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MSF occupies 4.6 million square feet of facility space
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Portfolio is mostly comprised of GSA-owned and leased facilities
New Housing
Rio Grande, TX
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Guiding Principles, Policies & Initiatives
Strategic Sustainment Planning
Facility Condition Assessments
 Purpose: Facility Condition and Immediate Deficiencies
 Accurately budget for a proactive capital investment replacement program that identifies outyear renewal requirements along with near term needs that must be addressed
 If deficiencies are not addressed, conditions of the facilities will continue to decline and
increase the need of emergency repairs
 Facility Condition Assessment Results
 Example below represents repair and renewal needs at 35% of CBP-owned facilities
 Facility Condition Index at the assessed facilities built in 1995 or prior is 28
Year Constructed:
1995 or prior
1996-2001
2002-2008
2009-2013
Total Deficiencies
Total Deficiencies:
$115,821,643
$19,463,814
$5,814,503
$3,416,426
$144,516,386
 Resource Planning: Identify Backlog of Facility Deficiencies and Capital
Investment Requirements
 Reduces cost of facilities management by decreasing the life “cycle” facility costs through
planned maintenance and minimizing emergency and reactive repair costs
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Guiding Principles, Policies & Initiatives
Mobile Work Initiatives
CBP’s Mobile Work Pilot
 Reducing Space in the National Capital Region
 April 2011: Initial pilot effort kicked-off by FM&E’s FOF PMO’s DC-based personnel
 July 2012: Personnel transitioned to a new mobile work space at 90 K Street
 Pilot Space and Personnel Results
 Overall office footprint reduced by 36%; Increased workspace efficiency by 51%
 Return on Investment was roughly 1.5 years
 Employees saw an increase in cross-team communication and an overall 52% reduction in
miles commuted per week.
Expansion of the Mobile Workforce Environment
 Projected to decrease office space at a location by 35-45% and have a positive
ROI
 To further reduce cost and space, CBP is pursuing and planning other mobile work projects
including:
– OA Personnel at National Place, 1331 Pennsylvania Avenue (ROI: 1.75 years)
– OA Personnel based in Indianapolis, IN; Laguna Niguel, CA and Euless Texas
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CBP’s Real Property Activities
Rent
• Rent Costs including GSA and Direct Leases
• Security services provided by Federal Protective Services
• Operations and standard utility costs at GSA-leased facilities
PO&M
• Government Personnel Salaries and Benefits
• Portfolio and Program Support including TRIRIGA
• Enterprise-wide Environmental and Energy Programs
Tunnel Remediation
• Remediate breaches created by cross-border tunnels
Sustainment
Leasing Actions
• Building Operations including utility costs, janitorial services,
recycling, grounds upkeep and waste disposal
• Preventative and planned maintenance of assets to preserve
expected levels of performance
• Repairs and renewals at the end of building systems useful
life
• Required installation and upgrade of IT/security systems
• Furniture, Fixtures and Equipment for leased facilities
New Capital Investments
• Construction, alterations of facilities and supporting costs to
meet new mission needs or replace an inadequate facility
Energy & Environmental
Compliance
• Compliance and Remediation to meet federal mandates
Planning
• Mobile work and consolidation efforts planning
• Regional Master Plans and Facility Condition Assessments
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FC&S Core Sustainment Needs
Proper sustainment of CBP’s physical infrastructure is essential to keep
facilities operationally viable for Frontline & Mission Support functions
FY 2016 Core Sustainment
Requirements: $557 Million
FFC Sustainment Standards
 Building Operations: 5% of Portfolio PRV
– Utilities, custodial/janitorial services,
lawn/grounds services, waste and trash
removal, pest control, & snow removal
 Maintenance & Repairs: 4% of Portfolio PRV
– Preventative Maintenance
– Planned & Unplanned Emergency Repairs
 Lease Renewal Tenant Improvements:
3% of Total Rent Bill
– Mandatory IT and Security upgrades
– Required Furniture, Furnishings and Equipment
 Building Systems Recapitalization:
2% of Portfolio PRV
– Replacement of major building components
reaching the end of their useful life (HVAC,
Roof, Plumbing)
$600
Building Systems
Recapitalization 2% of PRV
$500
$400
Lease Renewals/Forced
Moves 4% of Rent Bill
$300
Maintenance and Repairs
4% of PRV
$200
Building Operations 5% of
PRV
$100
$
FY 2016 PRV: $4.9 Billion
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Anticipated FY 2014 FC&S Spend Plan
FY 2014 Funding Priorities
FY 2014 FC&S
$385.4 M
 Facilities Integrated Planning Guidance
Priorities
 Meeting legal and regulatory obligations
and providing safe and secure facilities
 Ensuring appropriate maintenance and
operations of our existing footprint
 Providing facilities support for mission
critical strategic CBP initiatives
 Developing initiatives producing life cycle
cost savings
FY 2014 Funding Activities
 Fully Supporting the LPOE Delegation of
Authority and NTC Consolidation efforts
 Tunnel Remediation
 Sustainment of CBP-owned facilities
 Emergent Leasing Needs Required to
open a facility or renew in place
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Anticipated FY 2014 FC&S Spend
Plan by Activity and Portfolio
91% of FC&S Funding was allocated to Sustainment Activities
LPOE Delegation of Authority represents 48% of total FC&S Funding.
FY 2014 FC&S Funding:
$349,105
$3,000
 Addresses 69% of Building
Operation Needs*
 Includes paying for Utilities at CBPowned facilities
 Building Operations associated with
the LPOE Delegation of Authority
$3,226
$16,867
$13,200
 Addresses 18% of Lease Renewal
Actions*
 Includes limited tenant
improvements for security and IT
systems
 $13.2M for the Construction and
Infrastructure of the National
Targeting Center
* Percentages are based off of the FFC industry standards
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