Transcript Document

Georgia Balance of State CoC (GA-501)
New Permanent Housing Bonus (PHB)
Project Applications
Webinar: December 4, 2012 / 2:00 P.M.
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DCA – Georgia’s Housing Source
Overview of Continuum of Care (CoC)
Program & Project Applications
DCA – Georgia’s Housing Source
DISCLAIMER
• This is a GENERAL overview of the CoC Program and
Application (for eligible NEW projects to be scored and
ranked under Georgia’s BoS CoC competition).
• Applicants are responsible for reading the NOFA,
regulations, and other related information on HUD’s
Homeless Resource Exchange (HUDhre.info) to see
program and eligibility requirements.
http://www.hudhre.info/index.cfm?do=viewEsnapsIssuances
DCA – Georgia’s Housing Source
Eligible Components
for New Bonus Projects
Permanent Supportive Housing (permanent housing for people that
are homeless and have a disability)
CoCs may submit project applications for Permanent Housing
Bonus projects, which are new permanent supportive housing
projects that serve chronically homeless individuals and families,
with priority on serving those with the longest histories of
homelessness, in an amount up to 10 percent of the CoC’s PPRN.
(Up to $1,245,326 for all new PHB projects combined.)
For new projects to be awarded: 1) CoC must score high enough
AND 2) funding must be available.
DCA – Georgia’s Housing Source
New PHB Funds in BoS Can
Be Used For:
• Leasing (see § 578.49 for full guidance)
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No Match Requirement
Can lease structures or individual units to provide housing
Based on Fair Market Rent for location
No utilities unless they are included in the actual rent
amount
• Supportive Services (see § 578.53 for full guidance)
– Case Management (ONLY eligible service cost for PHB)
– 20% maximum amount (of program costs)
– 25% Match
DCA – Georgia’s Housing Source
New PHB Funds in BoS Can
Be Used For:
• Operating Costs (see § 578.55 for full guidance)
– Electricity, gas and water,
– Furniture,
– Equipment
• HMIS (see § 578.57 for full guidance)
– Data entry
– Monitoring and reviewing data
– Other
DCA – Georgia’s Housing Source
New PHB Funds in BoS Can
Be Used For:
• Administrative Costs (§ 578.59)
– Up to 7% of Grant Amount (limited this year)
– Costs associated with general management, oversight, and
coordination; training on Continuum of Care requirements;
and environmental review.
– Administrative costs cannot be used for staff and overhead
costs directly related to carrying out activities eligible under
§ 578.43 through § 578.57.
• Homeless Management Information System (§ 578.57 )
– Fees, Data Entry
Please see full CoC Interim Regulations at:
http://www.hudhre.info/documents/CoCProgramInterimRule_FormattedVersion.pdf
DCA – Georgia’s Housing Source
Matching/Leveraging
Requirements
(CoC Interim Regulations: § 578.73)
You MUST submit FORMAL documentation with Application
Packets (within each of the 7 copies)
• The recipient or subrecipient must match all grant funds, except for
leasing funds, with no less than 25 percent of funds or in-kind
contributions from other sources for eligible costs.
• Match must be for eligible activities within the same category
– HMIS dollars are not eligible match for Supportive Service
Costs
• Examples of Eligible Sources of Cash Match include:
– Applicant/Project Sponsor’s own cash
– Federal government grants/contracts (excluding CoC funds)
– State and local government grants/contracts
– Private grants or contributions
DCA – Georgia’s Housing Source
Matching/Leveraging Requirements
continued
Non-cash can include:
• Client fees
• In-kind donations
• Volunteer time
• Donated services
• Donated Property
CoCs that have 100 percent participation in leveraging from all project
applications (including only those communities that have commitment
letter(s) on file that are dated within 60 days of the CoC application
deadline) and that have at a minimum 150 percent leveraging will
receive the maximum points.
DCA – Georgia’s Housing Source
Match/Leveraging Documentation
Commitment Letters
100% of applicants MUST submit match/leveraging
documentation for review – 150% is the goal
Please remember, grants are disbursed on a reimbursement
basis ONLY. Depending on financial history, audit
records, and the IRS 990, agencies with only in-kind
match, may not be determined as having capacity to
administer the program.
DCA – Georgia’s Housing Source
Eligible Populations
DCA – Georgia’s Housing Source
Chronically Homeless
Project MUST serve 100% Chronically Homeless
An “individual” or “family” that :
• With the exception of persons in institutions, currently living in place not
meant for human habitation, a safe haven, or emergency shelter; and
• Continuously unsheltered or in a shelter for at least 1 year, or this is the 4th
separate occurrence of this living situation in the past 3 years; and
• Head of household can be diagnosed with a specific disability (see page 53 of
CoC Interim Regulations).
Persons who were chronically homeless at entry remain chronically homeless at
exit, if an institutional stay is less than 90 days.
The definition of Chronically Homeless Person was expanded to include families
with at least one adult member who has a disabling condition. The family must
meet all the other standards for chronic homelessness (above).
DCA – Georgia’s Housing Source
Definition of Disability
(as it relates to Chronically homeless)
Can be diagnosed with one or more of the following conditions:
substance use disorder, serious mental illness, developmental
disability (as defined in section 102 of the Developmental
Disabilities Assistance Bill of Rights Act of 2000 (42 U.S.C.
15002)), post-traumatic stress disorder, cognitive impairments
resulting from brain injury, or chronic physical illness or
disability (page 53, CoC Interim Rule).
In general, the disability is expected to be of long-continued and
indefinite duration; substantially impedes his or her ability to
live independently; and is of such a nature that ability to live
independently could be improved by more suitable housing
conditions.
DCA – Georgia’s Housing Source
Homeless Verification
A person is chronically homeless IF:
you can prove with adequate documentation.
All projects MUST meet HUD definition of chronically
homelessness and MUST complete/provide homeless
verification on ALL persons served.
Example of Documentation format on DCA S+C web page at:
http://www.dca.ga.gov/housing/specialneeds/programs/ShelterPl
usCare_GranteesOnly.asp
DCA – Georgia’s Housing Source
Examples of Persons NOT Eligible
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Persons in transitional housing
Persons housed or with resources for housing
In housing paying excessive rent, in substandard or
overcrowded housing
Living long-term with immediate family, relatives or
friends
Living in a congregate living facility (other than a
shelter)
Living in a hospital or institution (for > 90 days)
where the institution has a policy that requires
housing placement at discharge
Youth or adults in state’s custody
DCA – Georgia’s Housing Source
Grant Requirements
DCA – Georgia’s Housing Source
Grant Requirements
Read HUD’s CoC Interim Regulations and 2012 CoC NOFA to
ensure you will be able to comply with ALL requirements which
include but are not limited to:
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Match
Leveraging
Homeless Verification
Disability Verification (if
applicable)
• HMIS Participation
• Collaboration with McKinney
Education Liaison (if appli.)
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Site Control
Environmental Review
Technical Submission
Annual Performance Report
Support Service Provision
Certifications listed in NOFA
Program Eligibility
Etc…
DCA – Georgia’s Housing Source
Certification of Consistency with
Consolidated Plan
Local Consolidated Planning Jurisdiction will need to review project
application to determine if proposed project is consistent with their
Consolidated Plan . Con Plan jurisdictions within State’s CoC are:
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Albany
Brunswick
Dalton
Gainesville
Hinesville
Macon
Rome
Valdosta
Warner Robins
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Cherokee County
Clayton County
Gwinnett County
Henry County
*All other cities and counties fall under
the State’s Consolidated Planning
jurisdiction.
DCA – Georgia’s Housing Source
Certification of Consistency with
Consolidated Plan
• CoC submits one document in CoC Application (all
grantees within each jurisdiction combined on one
form for each jurisdiction
• DCA needs to know the county(ies) of all proposed
projects
• Tina will email local Consolidated Plan reps and cc
New PHB applicants
• Local jurisdictions need to review/approve projects
(see next page)
DCA – Georgia’s Housing Source
HMIS Participation
• Mandated by HUD through Continuum of Care Process
• All agencies participating in the Balance of State CoC
must actively participate in Homeless Management
Information Systems (HMIS) through use of Pathways
COMPASS
• Data reported to HUD on an annual basis through Annual
Homeless Assessment Report (AHAR)
• AHAR used by Congress to determine future funding
levels
• Data used by Continuum and Statewide for planning
DCA – Georgia’s Housing Source
Georgia CoC HMIS Policy
• Enter all consenting clients into HMIS
– Authorization for HMIS should be attempted for 100%
• ENROLL and DISCHARGE clients in a timely manner
• Comply with current privacy and security standards
• DCA staff monitor compliance with policy through:
• Site Visits
• System Utilization Reports
• Family Violence Agencies are to use and submit HUD
APRs from the ALICE MIS
GA CoC HMIS Policy and CoC Data Standards can be found
on DCA Website: http://www.dca.ga.gov/index.asp
DCA – Georgia’s Housing Source
Housing Support
Standards
• ALL SHP grantees in Balance of State must adhere to Housing Support
Standards
• Standards available on DCA website as well as Implementation Guide
• Support Standards seek to ensure all individuals/families served through
DCA funded programs receive access to quality services that will improve
their housing stability and move them along the continuum of care and
out of homelessness
• Emphasize assessment of housing barriers, development of housing goals,
connection to services and tracking progress
• The activities and outcomes related to the standards are tracked in
Pathways Compass
• Procedures for Family Violence Agencies Under Development
DCA – Georgia’s Housing Source
Annual Performance Report
• Must report to HUD annually on the
performance of the project
• Particularly interested in:
– Increasing Housing Stability
– Increased Employment
• Report is based on data from HMIS and is
reported through E-SNAPS
DCA – Georgia’s Housing Source
HEARTH Act Changes
• May 20, 2009 – Reauthorization of HUD's McKinney-Vento Homeless
Assistance programs.
• August 31, 2012 – Continuum of Care Interim Rule in effect
• Program Requirements changed . . .
– Definitions and eligibility changed
– Requirements to collaborate with McKinney Education Liaison at
the program level
– Agencies that serve families cannot discriminate against families
based on age or gender of their children or composition of their
family
• HUD is evaluating Continuums of Care on their ability to:
– Reduce the number of people entering homelessness, reduce the
length of time people stay homeless, reduce the number of people
that return to homelessness
DCA – Georgia’s Housing Source
2012 NOFA
Performance Measures & HMIS
• Increased emphasis on performance
• CoC applications scored on performance:
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Length of time participants stay in projects
Reduction in recidivism
Participants movement to and stability in permanent housing
Participant employment and income growth
Reduction in homelessness, family homelessness, chronic
homelessness, etc.
• Increased emphasis on HMIS
– Annual data should come directly out of HMIS
**CoCs review Project and HMIS performance in HMIS
DCA – Georgia’s Housing Source
2012 NOFA
Educational Assurances
(see pp. 23-24 of Project Application Instructions)
• Project Applicants must demonstrate that project
has established policies and practices consistent
with the laws related to the provision of
educational and related services to individuals &
families experiencing homelessness; and
DCA – Georgia’s Housing Source
2012 NOFA
Educational Assurances
continued
• Projects serving families must demonstrate in
application that a staff person has been designated
to ensure that children are enrolled in school and
receiving educational services, as appropriate (can
include early childhood programs such as Head
Start, Part C of the Individuals with Disabilities
Education Act, and McKinney-Vento education
services); and
• Must address non-compliance (if applicable).
DCA – Georgia’s Housing Source
Application Scoring
DCA – Georgia’s Housing Source
Balance of State CoC Scoring
(As listed in 2012 GA BoS CoC Application Guidelines & Scoring Criteria)
1. Provide Project Description (MUST submit) - no points
2. Submit most recent APR – N/A for New PHB
3. Overall Organizational Capacity – Submit experience narrative, list of
permanent staff and their duties. Nonprofit applicants must submit a
list of board members, the most recent financial audit, and the most
recent IRS Form 990. – 10 points maximum available
4. Cost Effectiveness – Insert table or tables showing project details
(participants & units) to be compared with CoC funds requested. - 10
points max (Unreasonable cost effectiveness could result in threshold
rejection.)
DCA – Georgia’s Housing Source
Balance of State CoC Scoring
(As listed in 2012 GA BoS CoC Application Guidelines & Scoring Criteria)
continued
5. Documented Cash Match and Leveraging – Insert detailed budget showing
sources & uses of funds for project (and attach commitments for match &
leverage). With the exception of Leasing, all projects must show 25%
match. All projects must show at least some leverage, and CoC goal is
150% of amount requested. - 10 points max available for each (20).
6. For PHB – description of participants to be served, specific needs of
participants to be served, the type, scale, and location of housing. Points to
be awarded to assess extent to which housing to be provided meets the
needs of the participants (as families as applicable) – 5 points max
available
7. For SSO – N/A for PHB
8. Mainstream Benefits – Describe how participants will be individually
assisted to obtain mainstream benefits by program staff. – 5 points max
available
9. Permanent Housing – Describe how participants are assisted to obtain and
remain in permanent housing in a manner that fits their needs. – 5 points
max available
DCA – Georgia’s Housing Source
Balance of State CoC Scoring
(As listed in 2012 GA BoS CoC Application Guidelines & Scoring Criteria)
continued
10. Income and Support – Describe how participants are assisted to both
increase their incomes and live independently using mainstream housing
and service programs in a manner that fits their needs. – 5 points max
available
11.Targeting Chronically Homeless Populations – 5 points max available
12.Targeting Service Resistant participants and Veterans – 5 points available
for each (10 points max available)
13.Performance Assessment for new bonus projects (of current projects) – 10
points max available (PHB projects without a current project will receive
full points)
14.Monitoring History – N/A for PHB
15.Housing Stability Performance of TH projects – N/A for PHB
16.Income Performance of SSO – N/A for PHB
DCA – Georgia’s Housing Source
2012 Balance of State
CoC Priorities
• Emphasis on Permanent Supportive Housing Options that Include
Comprehensive Outreach to Sheltered and Street Populations
• Chronic Homeless Benefit
• Veterans
• Funding for HOUSING and operation of HOUSING
• Demonstrated use of Mainstream Resources (Medicaid, TANF, SSI,
PeachCare, Workforce IA, Food Stamps, Veterans … CDBG, HOME,
Section 8, GA MH/MR/SA, CSBG … Anything other than McKinney!)
• Implementation of HMIS
• Matching & Leveraging
• Performance Measures (past performance measured by APR)
– Housing Stability
– Helping clients access Mainstream Resources
• Local Collaboration
DCA – Georgia’s Housing Source
Threshold Factors
Include, but are not limited to:
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Agency does not meet HUD’s criteria for eligibility
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Agency lacks adequate capacity to carry out grant
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Project proposes ineligible costs or activities*
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Project proposes to serve ineligible populations
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Project does not demonstrate required cash match or insufficient
commitments for leveraging
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Severe Compliance or Performance Issues on current projects
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Project does not demonstrate adequate impact or cost effectiveness
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Other, as may be identifies by reviewing staff/team
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Failure to Obtain Certificate of Consistency (Local Approval)
DCA – Georgia’s Housing Source
2012 New Project Ranking
Process (Tier 2)
Please review HUD’s NOFA for funding criteria (pp. 7-8, 3839, 44)
Tier 1 (ARD) - projects expected to receive notice of
Conditional Funding within 45 days of HUD application
deadline of 1/18/12.
Funding of Tier 2 (difference between ARD & CoC’s FPRN
and any approved amounts for CoC Planning and the PH
Bonus) – HUD will announce any Conditional Awards for
Tier 2 projects after scoring is complete, depending on
availability of funding). A CoC must score high enough to
be awarded new projects.
DCA – Georgia’s Housing Source
2012 CoC Application Process
DCA – Georgia’s Housing Source
Overall CoC Application Process
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Application packages Due to DCA for scoring by December 7th
Review Committee meets and scores project applications
DCA provides review results (and ranking) by December 28th
Applications not rejected or ranked below the funding line can
correct mistakes (based on Review Team feedback), But NO
substantial changes can be made after scoring! (see 4th page of
DCA’s November 20, 2012 memo)
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Final Applications Re-SUBMITTED in E-Snaps by January 4th
DCA submits Application to HUD by January 15th
HUD releases award announcement for Tier 1 projects
HUD releases CoC results for Tier 2 projects
DCA – Georgia’s Housing Source
2012 Balance of State CoC
Process: E-SNAPS
• MUST complete and submit CoC Project
Application electronically through E-SNAPS
• https://esnaps.hudhre.info/
• Read ALL directions:
http://www.hudhre.info/documents/ProjectApplicati
onInstructions.pdf
• Questions should go to HUD through Virtual Help
Desk - www.hudhre.info
DCA – Georgia’s Housing Source
Each 2012 Project Application should
include (see NOFA pp. 24-25)
• Project application charts, narratives, and attachments;
• SF-424 Application for Federal Assistance;
• SF-424 Supplement , Survey on Ensuring Equal Opportunities for
Applicants (non-profits only & survey is voluntary);
• Documentation of Applicant AND Subrecipient Eligibility;
• Applicant Certifications (also see NOFA pp. 22-23)
• HUD-2880, Applicant/Recipient Disclosure/Update Report must be
attached for each project;
• SF-LLL – Disclosure of Lobbying Activities (if applicable);
• Applicant Code of Conduct (SEE NOFA);
• HUD-50070 – Certification of a Drug-free Workplace.
*See notice for full list of requirements, certifications, & responsibilities.
DCA – Georgia’s Housing Source
New PHB Application Packets
(should include):
• Applications Due to DCA for Scoring on
December 7th (at DCA by 5:00 pm) to include
– Complete response to scoring criteria
– E-SNAPS Application – Completed, Submitted
in E-Snaps, and PRINTED
Mail Seven complete copies of application
printed from E-SNAPS AND seven copies of
complete response to scoring criteria
*MUST be received by December 7th!!
DCA – Georgia’s Housing Source
Application Packet
Mail to DCA at:
Georgia Department of Community Affairs
State Housing Trust Fund
60 Executive Park South, NE
Atlanta, GA 30329
Atten: GA Balance of State Continuum of Care Application
DCA – Georgia’s Housing Source
QUESTIONS
General CoC / Application submission questions …
Tina Moore at (404) 327-6870
E-Snaps Assistance:
https://esnaps.hudhre.info/projectapps.cfm
E-SNAPS & CoC Program questions can be directed to
HUD staff through the HUD HRE Virtual Helpdesk
http://www.hudhre.info/index.cfm?do=viewHelpdesk
DCA – Georgia’s Housing Source
RESOURCES
2012 Continuum of Care NOFA & CoC Competition page:
http://www.hudhre.info/index.cfm?do=viewEsnapsIssuances
CoC Interim Regulations
http://www.hudhre.info/documents/CoCProgramInterimRule_For
mattedVersion.pdf
HUD HRE
www.hudhre.info
DCA – Georgia’s Housing Source