Transcript Document

FY13 & FY14
Continuum of Care
Application Training
Jonda Clemings, MSEd, LSW
GoToWebinar Control Panel
FY2013-FY2014 CoC Program
Competition NOFA
• Published & e-snaps opened – 11.22.13
• One CoC application for FY13 & FY14
• Approximately $1.7 billion is available for
FY13 after sequestration adjustments
• Inadequate funding available for
renewals
Deadline
• FY2013 Funds
deadline is February 3,
2014 at 7:59:59 pm
EST
• FY2014 Funds
deadline will be
announced in a
subsequent Notice
Grant Information
• Funding Opportunity Number:
FR-5700-N-31B
• OMB Approval Number: 2506-0112
• Catalog of Federal Domestic Assistance
Number: 14.267
OneCPD Ask A Question
• www.onecpd.info/ask-a-question
Local Competition Deadlines
• 24 CFR 578.9 requires CoCs to design, operate, and
follow a collaborative process for the development
of an application in response to a HUD-issued
NOFA.
Local Competition Deadlines
• Project applications to the CoC no later
than 30 days before the application
deadline
• CoC to notify all applicants no later than 15
days before the deadline of their inclusion
or exclusion
CoC Transparency
• CoC must make its CoC
Consolidated Application
available to its
community for inspection
and to notify of its
availability
Project Listing Forms
1.New projects created through
reallocation,
2.Renewal,
3.CoC planning &
4.UFA costs
* Demonstrate need for all ranked PH
renewal projects
FY 13 Application Requirements
• Completed FY13 CoC Registration
• Project applications must be reviewed and
prioritized for acceptance or rejection
• Tier 1 or Tier 2 approach
Tier 1 prioritized for funding – higher
scoring CoCs may be awarded funding for
Tier 2 depending on available funds
Tiers
• Tiers are financial threshold
• Tier 1 is equal to the CoC’s FY13 Annual
Renewal Demand (ARD), less 5%
• Tier 2 is the amount remaining in FY 2013
ARD plus the approved amounts for CoC
planning and UFA costs
FY 13 Application Requirements
• Collaborative Applicant submits
Consolidated Application
• CoC planning body, governance
structure, overall performance,
strategic planning process, etc.
• Project applications must be completed
• Priorities must be set
FY13 & FY14 Requirements
• Read & understand CoC & General Section
of NOFA (7.23.12 & 10.13.12)
• Consider NOFA policy priorities
FY13 & FY14 Requirements
• HUD will conduct threshold review of
ranked projects
• HUD will announce Tier 1 renewals within
45 days of application deadline
• HUD will score FY13 & FY14 Application &
announce any conditional awards
HUD Policy & Program Priorities
• Strategic Resource
Allocation
• Ending Chronic
Homelessness
• Increasing beds
• Targeting
• Housing First
HUD Policy & Program Priorities
• Ending Family
Homelessness
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Rapid Re-Housing
Rapid Re-Housing –
may apply for new
projects created
through reallocation
for RRH to serve
homeless households
with children
HUD Policy & Program Priorities
• Removing Barriers to
CoC Resources
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Centralized or
Coordinated
Assessment System
Transitional Housing
Prioritizing
Households Most in
Need
HUD Policy & Program Priorities
• Maximizing the Use of Mainstream
Resources
• Maximize Mainstream Resources – use
mainstream resources where possible
and use HUD funds for housing costs
• Actively preparing for implementation
of the Affordable Care Act by
determining how these funds may be
used to serve homeless
HUD Policy & Program Priorities
• Building Partnerships
• Engage in PHA partnerships
• Access the extent to which philanthropy
plans a role within the community
HUD Policy & Program Priorities
• Other Priority Populations
• Consider needs of other homeless
populations prevalent in the CoC’s
geographic area, especially veterans &
their families and unaccompanied youth
CoC Program Implementation
• No new funding outside of the reallocation
process, CoC planning, & UFA costs
• May reallocate to create new PSH projects
to serve chronically homeless
• May reallocate to create new RRH for
homeless households with children
Reallocation
• New reallocation project application
including leasing may only request 3-year
grant term
• New reallocation projects may request
1,2,3,4,or 5 year grant terms for operating
costs, supportive services only, HMIS and
project administration.
Reallocation
• Any new reallocation project requesting
construction, acquisition or rehabilitation
must request a minimum of a 3-year term
and may request up to a 5-year term
* Term will be 3 years plus the time
necessary to acquire the property,
complete construction and begin
operating the project
Reallocation
• New projects created through reallocation
requesting project- or sponsor-based rental
assistance or operating costs may request
up to a 15 year grant term, but may only
request up to 5 years of funds
Reallocation Quality Threshold
- Must Receive At Least 5 Points
• Whether the type, scale, and location of
housing fit the needs of the program
participants (1 point)
• Whether the type, scale, location of the
supportive services, and the mode of
transportation to those services fit the
needs of the program participants (1 point)
Reallocation Quality Threshold
- Must Receive At Least 5 Points
• Whether the specific plan for ensuring
program participants will be individually
assisted to obtain the mainstream health,
social and employment benefits (1 point)
Reallocation Quality Threshold
- Must Receive At Least 5 Points
• Assisted to obtain and remain in
permanent housing (1 point)
• Assisted to both increase their incomes and
live independently using mainstream
housing and service (1 point)
Reallocation Quality Threshold
- Must Receive At Least 5 Points
• Whether at least 75% of the proposed
program participants come from the
streets, ES, or Safe Haven(1 point)
• Whether are accessible in the community
(1 point)
New Project Quality Threshold
• Satisfactory capacity, drawdowns, and
performance for existing grants
• For expansion projects, applicants must
clearly articulate the part of the project
that is being expanded.
• Meet all timeliness standards
Project Renewal Threshold
• Minimum project eligibility, capacity,
timeliness, and performance standards
• LOCCS information reviewed
• Annual Performance Reports (APRs)
reviewed
• Monitoring & audit reports monitored
Project Renewal Threshold
• Meets plans & goals of application
• Timeliness standards for grants
• Assist to achieve & maintain independent
living and record of success
• Unwillingness to accept technical
assistance, history of inadequate financial
accounting practices, project
mismanagement, or has a lost project site
Renewal Projects
• Renewal Projects, CoC
planning costs or UFA
costs are limited to 1year grant terms and
1-year of funding
Renewal Projects
• HUD encourages renewal grant
consolidation when the grants are with the
same recipient, have the same component,
and expire in the same year.
Match
• 25% match except for leasing funds
• For CoC areas in which there is more than
one grant agreement, the 25% match must
be provided on a grant-by-grant basis.
Commitment Letters
• Only projects approved in
the FY 13 registration
process may change from
leasing to rental assistance
with a commitment letter
from an entity eligible to
administer rental assistance
Rental Assistance Less
Than Fair Market Rate
• Eligible RA renewal
projects may now be
request a per-unit
amount less than the
Fair Market Rate (FMR
• Cannot request more
than 100% of the
published FMR.
Prioritizing Chronically Homeless
• CoCs will be evaluated on the extent to
which they are prioritizing the chronically
homeless in all CoC program-funded
permanent supportive housing – not just
those dedicated to chronically homeless
HIC & PIT
• HIC and PIT Deadline was April 30, 2013
CoC Planning Costs
• Only submit one CoC Project Application
for CoC planning costs
Consult With ESG Recipients
• CoCs must consult with Emergency
Solutions Grant (ESG) recipients
HMIS
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Unduplicated counts
Needs analysis
Funding priorities
CoC & ESG recipients must participate
Households With Children
• CoC may request that up to 10% of funding
be awarded to serve homeless households
with children and youth
• Must determine which TH or SSO projects
will be permitted
• Must demonstrate that serving this
population is of equal or greater priority,
cost effective
Performance Measures
• CoCs to consider how
the outcomes related
to performance
measures will be
collected at the local
level.
Scoring Criteria
• CoC Strategic Planning and Performance – up to 69
points
• Ending Chronic Homelessness – up to 16 points
• Housing Stability – up to 10 points
• Jobs & Income Growth – up to 8 points
• Mainstream Benefits – up to 7 points
• Rapid Re-Housing – up to 10 points
• Opening Doors – up to 3 points
Scoring Criteria
• Ending Family Homelessness – up to 4 points
• Addressing the Needs of DV Victims – up to 2
points
• Ending Youth Homelessness – up to 2 points
• Reaching Unsheltered Homeless – up to 3 points
• Ending Veteran Homelessness – up to 4 points
Scoring Criteria
• CoC Coordination of Housing and Services – up to
28 points
• Preventing homelessness – up to 2 points
• Discharge planning – up to 4 points
• Consolidated plan – up to 2 points
• Emergency Solution Grant – up to 3 points
• Coordination with other funding sources – up to
1 point
Scoring Criteria
• Public Housing Agencies – up to 2 points
• Housing First Approach – up to 3 points
• Centralized of Coordinated Assessment – up to
2 points
• Affirmatively Furthering Fair Housing – up to 2
points
• Educational Assurances – up to 2 points
Scoring Criteria
• Preventing Involuntary Family Separation – up to 2
points
• Affordable Care Act – up to 1 point
• Resources for Services – up to 2 points
Scoring Criteria
• Recipient Performance – up to 15 points
• Performance Monitoring – up to 3 points
• Increasing Performance – up to 3 points
• Increasing Capacity – up to 3 points
• Reducing Homeless Episodes – up to 3 points
• Outreach – up to 1 point
• Tracking and Reducing Returns to Homelessness
– up to 2 points
Scoring Criteria
• CoC Housing, Services, and Structures – up to 13
points
• CoC meetings – up to 2 points
• Complaints – up to 2 points
• Inclusive Structure
• Active CoC-wide committees– up to 1 point
• Open to proposals not previously funded in
prior CoC competition – up to 1 point
Scoring Criteria
• Project Application Performance Metrics – up to
2 points
• Accuracy of GIW – up to 1 point
• Ranking and Selection Process – up to 3 points
• Housing Inventory Count – up to 1 point
Scoring Criteria
• Leveraging – up to 5 points
Scoring Criteria
• HMIS – up to 11 points
• HMIS Governance – up to 2 points
• HMIS plans – up to 1 point
• HMIS funding – up to 2 points
• Bed coverage – up to 2 points
• Data quality – up to 2 points
• Entry & Exit Dates – up to 1 point
• Required Reports – up to 1 point
Scoring Criteria
• Point-In-Time Count – up to 9 points
• PIT Count & Data Submission – up to 3 points
• Change in PIT since 2012 – up to 2 points
• Subpopulation Data – up to 2 points
• Methodology for Unsheltered Count – up to 2
points
Scoring Criteria
• Bonus Points – up to 6 bonus points
• Administration – up to 2 points
• SSO Projects – up to 2 points
• Accuracy of Submission – up to 2 points
FY2014
• Funding availability unknown at this time
• Will need to submit separate FY14 CoC
Application
• FY13/FY14 CoC Application score will apply
to FY14 funds as well
To Be Completed for FY 2014
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Modified FY 14 CoC Registration
FY 14 Project Applications
FY 14 Priority Listing
HUD-2991 for all required projects:
Certification of Consistency with the
Consolidated Plan for 2014
CoC Project Application
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Applicant & subrecipient experience
Appropriate to receive funds
Working with/addressing population’s needs
Developing/implementing system, services, etc.
Identifying/securing matching funds
Managing basic organization operations –
including financial accounting system
• Applicant & subrecipient’s experience with
leveraging funds:
• Federal
• State
• Local
• Private Sector Funds
• “No experience leveraging other
Federal, State, local, or private sector
funds”.
• Organizational structure
• Management structure
• Internal & external accounting practices
• Scope of the project
• Picture of how target population will be
served
• Plan for addressing needs/issues of CoC
target population
• Projected outcomes
• Coordination with other partners
• Describe project at full capacity
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Schedule of proposed activities
Management plan
Method for assuring effective/timely work
Implementation methodology
Housing First
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Housing is a right
No preconditions
No service participation requirements
Rapid placement & stabilization
“PSH projects should use a Housing First
approach in the design of the program”
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Obtain permanent housing
Maintain permanent housing
Addressing needs of target population
Current barriers to obtain/maintain housing
How CM will address needs & barriers
How services will be offered
How appropriate units will be identified
How rent reasonableness will be ensured
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How services will be offered
How appropriate units will be identified
How rent reasonableness will be ensured
Arrangements and coordination with
landlords and homeless services providers
• Supportive services that will assist
participants to locate employment
• Services that will be provided to assist
participant access mainstream resources
Coalition on Homelessness
and Housing in Ohio
175 S. Third St. - Suite 250
Columbus, Ohio 43215
Phone 614-280-1984
Fax 614-463-1060
www.cohhio.org
[email protected]