Transcript 2005 HUD NOFA Renewal Application Technical Assistance

2012 COC Program
HUD NOFA
Presentation
November 30, 2012
Agenda
2012 COC Program HUD NOFA
Application Process Overview
 COC Application
 Project Applications
 Timeline
 Resources
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NOFA Overview: 2012 COC Program
Application Process
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The Application to HUD consists of COC Application
and Project Application.
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COC Application, formerly Exhibit 1 – completed by COC
(DHS).
Project Application, formerly Exhibit 2 – completed by
Project Applicants (Providers).
All applications must be submitted through e-snaps.
Make sure you have an active e-snaps username and
password! e-snaps help can be found here.
Make sure that your DUNS is accurate in e-snaps and
your registration status in SAM (formerly CCR) is
active. DUNS and SAM information is here.
All Project Applications are due in e-snaps by
December 18, 2012 by 5:00 pm.
COC Application: Content and Scoring
Max
Score
COC Performance
34
COC Strategic Planning
55
COC Housing, Services, and Structure
14
Leveraging
6
HMIS
13
PIT count data
8
Total
Bonus points
Minimum score to get new projects funded
130
4
97
4
COC Application
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COC Operations, Committees, Member Organizations,
Project Review and Selection Process, HIC
HMIS - Bed and Service Volume Coverage; Data Quality;
Data Usage; Data, Technical, and Security Standards,
Training, PIT count
Discharge Planning – Foster Care, Health Care, Mental
Health, Corrections
COC Coordination – ConPlan, ESG, VA, Youth, HOPWA,
Educational Assurances, Centralized & Coordinated
Assessment System
COC Application: Strategic Planning
Objectives
1.
2.
3.
4.
5.
6.
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Create New Permanent Housing Beds for Chronically
Homeless Persons
Increase the Percentage of participants remaining in
CoC funded permanent housing projects for at least six
months to 80% or more.
Increase the percentage of participants in CoC-funded
transitional housing that move into permanent housing to
65% or more.
Increase percentage of participants in all CoC-funded
projects that are employed at program exit to 20 percent
or more.
Increase the percentage of participants in all CoC-funded
projects that obtained mainstream benefits at program
exit to 20% or more.
Decrease the number of homeless individuals and
families.
Intent of the CoC to reallocate SSO and TH projects to
create new PH projects.
COC Application: FY11 Achievements
1.
2.
3.
4.
5.
6.
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Create new permanent Housing Beds for the chronically
homeless
Increase the percentage of homeless persons staying in
PH over 6 months to at least 77%
Increase the percentage of homeless persons moving
from TH to PH to at least 65%
Increase the percentage of homeless persons
employed at exit to at lest 20%
Decrease the number of homeless households with
children
Length of stay, recidivism, outreach, prevention.
COC Application: FY11 Achievements
1.
2.
3.
4.
5.
6.
7.
8.
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Chronic Homeless progress
Housing performance
Cash Income
Non-cash benefits
Energy Star
Section 3 Employment
CoC effort to improve access to mainstream programs
Homeless Assistance providers enrollment and
participation in mainstream programs
Project Application (Exhibit 2):
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Renewal Projects
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PH
TH
SH
SSO
HMIS
Bonus
Reallocation
COC Planning
Project Application: Threshold Criteria
To be eligible for funding projects must meet the minimum
standards for
 Project eligibility
 Timeliness
 Performance
HUD will be reviewing LOCCS, APRs and information from
the field office about
 Outstanding obligations to HUD
 Audit findings with overdue or unsatisfactory response
 History of inadequate financial management
 Evidence of untimely expenditures
 History of other major capacity issues
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Project Application Submission Process
in E-snaps
1. Complete the Project Applicant Profile
2. Access the Application in e-snaps
Funding Opportunity Registration
Create Project Application
3. Complete and Submit the Renewal Project
Application
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Project Application Part 6: Performance Measures
Project Application Part 7: Budget Information
Detailed instructions on completing the project
application can be found here.
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Step 1: Complete the Project Applicant
Profile - Attachments
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Applicant/Recipient Disclosure/Update (HUD form 2880):
HUD requires that you submit one 2880 per project
annually, even if nothing has changed from previous year.
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Code of Conduct (even if already on file with HUD, please
attach it again).
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SF-LLL - Disclosure of Lobbying Activities (even if not
applicable, attach a document stating not applicable).
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HUD-50070 – Certification for a Drug-free Workplace.
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Step 1: Complete the Applicant Profile The Completed Project Applicant Profile
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Project Application: Part 1
SF424
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5B – be sure to enter expiring grant number
19 - asks the following “Is the Application
Subject to Review By State Executive Order
12372 Process”. Answer is “b. Program is
subject to E.O. 12372 but has not been
selected by the State for review.”
Form 1F – if the declaration isn’t checked, the
rest of the application will not become visible
Project Application: Part 3 Project
Information
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Form 3A,
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2a COC Number and Name: NY-600 New York City
COC.(This field was pre-populated in FY2011. Be
sure to enter our COC).
4 Project status – leave as default “standard”
Form 3B –
 2 -NYC CoC is not eligible to serve youth
under category 3
 4b -TH should not select “unlimited” when
indicating length of rental assistance
Project Application: Part 4 Housing,
Services and HMIS
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Form 4A
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Form 4B
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Total beds = total CH beds + total non-CH beds at a
point in time when project is at full capacity
Studio or efficiency = 1 unit, 1 bedroom, 1 bed
Form 4C – HMIS
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1 Education Services– if you serve children, answer
“yes”, if you do not serve children, answer “not
applicable”
4-7 Outcome measures – describe how outcome
measures will be achieved. Acknowledge needs of
target population and how those will be addressed.
Contact Nicketa ([email protected]) if you need
assistance
Project Application: Part 5 Participants
and Outreach Information
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Form 5A- Households
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Form 5B - Subpopulations
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New age categories: under 18, 18-24, 24+ now 24+
New household categories: Households with adults
and children, households with no children,
households with only children
Mutually exclusive: Chronically homeless nonveterans, Chronically homeless veterans, Nonchronically homeless veterans. PICK ONE!
May Contain Duplicate Entries: chronic substance
abuse, persons with HIV/AIDS, severely mentally ill,
victims of DV
Numbers reflect point in time at full operating
capacity, not number served over the year
Project Application: Part 5 Participants
and Outreach Information
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Form 5C- Outreach
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1 - % persons served from various locations.
NOTE: not all locations are appropriate for all
component types.
Make sure you are indicating that you are
outreaching to individuals who meet HUD’s
definition of homelessness!
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Project Application: Part 6 Performance
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Form 6A
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Income – all component types choose one of the
two performance measures. Earned income
should only include income from wages and
investments, not public benefits.
Universe – total # of persons about whom the
measure is expected to be reported.
Target - # of applicable persons who are
expected to achieve the measure within the
operating year.
Target % - will calculate automatically but
caution against having target % lower than
HUD’s threshold.
See training module
Project Application: Part 7 Budget
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Form 7A Must use information from the GIW to complete all
forms.
 Match must = 25% of total grant request including
Admin but excluding leasing costs. Match is not on
line items but total budget
Form 7C – Leased Units Budget
 New this year for projects requesting Leased Units
costs
Form 7D – Leased Structures Budget
 New this year if Leased Structures budget cost is
selected
See training module
Project Application: Part 7 Budget
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Form 7E – Short-term/Medium-term Rental Assistance
 Pre-populates type of rental assistance from Form 3B.
Have to go to Form 3B if need to change.
Form 7F – Long-term Rental Assistance
 Pre-populates type of rental assistance from Form 3B.
Have to go to Form 3B if need to change.
Form 7G – Supportive Services Budget
 “Other” no longer allowed
 Case Management will be capped at 20% for Bonus
projects
Form 7H – Operations Budget
 “Other” no longer allowed
See training module
Project Application: Part 7 Budget
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Form 7J – Summary Budget
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Admin – Can enter up to 10%, but request no more than 7% so
NYC COC can earn 2 points.
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Match
• must be completed in order to submit
• must equal minimum of 255 of “total assistance plus admin
requested” minus amount requested for leased structures and
units
• Must qualify as eligible program expenses under CoC Rule
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Form 7K – Sources of Leverage
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Required for New Projects by HUD, but CoC is
requiring for renewals as well to earn points
See training module
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Final Tips
Please read the e-snaps Training
Modules carefully!
 Attach all required documents.
 Double check budget line items, total
budget figures, and expiring grant #s
match the GIW.
 Final Project Application deadline:
5:00 pm on December 18, 2012.
 We encourage you to submit by
December 14th to ensure there are
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no technical glitches!
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Resources: Gather Information
Visit www.hudhre.info to:
 Download a copy of the NOFA
 Read all of the relevant training modules and
detailed instructions.
 View Frequently Asked Questions
 Visit www.nychomeless.com for updates and
announcements
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Timelines
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Renewal Projects
 12/18/2012 – Project Application due into esnaps
 1/3/2013– Notification if Project Application
has been accepted or rejected
Bonus/ Reallocation Projects
 11/30/2012- New Project RFP released
 12/7/2012- RFPs Due
• Hand deliver or mail 1 original and 4 copies by 5:00 pm to
Merih Anil or Aleida Valentin, Department of Homeless
Services, 33 Beaver Street, 20th Floor, New York, NY 10004
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12/12/2012 - Decision on Project(s) to be
submitted to HUD for funding
12/18/2012 – Project Application for selected
projects due into e-snaps
Resources: Ask a Question
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The HRE Virtual Help Desk is available to
assist with e-snaps issues. Go to
http://www.hudhre.info/helpdesk and submit
your question.
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E-mail Merih Anil regarding Project Application
submissions:
 [email protected]
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Contact Nicketa Nusum with HMIS related
questions.
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[email protected]