Transcript 2012 SuperNOFA HMIS Reports Training

2012 SuperNOFA
HMIS Reports Training
Presented by:
OC Partnership
1505 E 17th Street
Santa Ana, CA 92705
(714) 288-4007
www.ochmis.org
HMIS Participation
• As in previous years, each agency will need
to indicate on the LOI whether or not your
program participates in HMIS, and if not,
specify a reason.
• This webinar is intended for HMIS
participating agencies
HMIS Reports
The following reports will need to be run and
attached for each program:
• Due 11/15/12
– APR (last 2 years)
– Universal Data Elements (report date 1/22/12 – 1/31/12)
• Due 11/27/12 (reporting period 7/1/2011 – 6/30/2012)
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Universal Data Elements
Program Specific Data Elements
Data Timeliness
Bed Utilization
Report: APR
Exhibit 1 requires that you attach the last 2 years APRs
(Demo Report)
Report: Universal Data Elements
This report contains the following:
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SSN
Date of Birth
Ethnicity
Race
Gender
Veteran Status
Disabling Condition
• Residence Prior to
Program Entry
• Zip Code of Last
Permanent Address
• Name
• Housing Status
• Program Entry Date
Note: Required by HUD. See March 2010 Data Standards Section 3
Report: Universal Data Elements
The data quality requirement for Orange
County for all Universal Data Elements is:
• 70% of SSN and Last Known Permanent
Address must be collected and entered
• 100% of all other data elements must be
collected and entered
Note: Reported to HUD in the CoC level APR
Report: Universal Data Elements
This report will need to be run for:
• The last 10 days of Jaunary (1/22/12 – 1/31/12)
• A 1-year period (7/1/2011 – 6/30/2012)
– Universal Data Elements_Agency
(Demo Report)
Note: Required by HUD. See March 2010 Data Standards Section 3. Reported to
HUD in the CoC level APR
Report: Program Specific Data
Elements
This report contains the following:
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•
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Income and Sources
Non-Cash Benefits
Physical Disability
Developmental Disability
Chronic Health Condition
HIV/AIDS
Mental Health
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Substance Abuse
Domestic Violence
Destination
Date of Contact
Date of Engagement
Financial Services Provided
Housing Relocation &
Stabilization Services
Provided
Note: Required by HUD. See March 2010 Data Standards Section 3
Report: Program Specific Data
Elements
This report will need to be run for the months of July, October, January,
and April for the reporting period 7/1/11 to 6/30/12
• ProgramSpecificDataElement_Entry_Summary
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7/1/11 – 7/31/11
10/1/11 – 10/31/11
1/1/12 – 1/31/12
4/1/12 – 4/30/12
(Demo Report)
Note: Required by HUD. See March 2010 Data Standards Section 4.
Report: Data Timeliness
HUD requires timely data entry for program entry,
program exit, and services
Currently, the standard in Orange County is within
two weeks, but we will be moving to one week in
the future.
Note: Reported to HUD in the CoC level APR for Program Entry, Program Exit and
Services
Reports: Data Timeliness
These reports will need to be run for a 1-year
period (7/1/2011 – 6/30/2012)
• Data Timeliness Report (program entry)
• OC_Data Timeliness on Exit Date
• OC_Data Timeliness on Service Entry
(Demo Reports)
Note: Reported to HUD in the CoC level APR
Report: Bed Utilization
• This report shows the percentage of beds
occupied per program.
• HUD’s guidelines say that between 65%
and 105% is expected. Anything below
65% or above 105% needs explanation.
Note: Reported to HUD in the CoC level APR and HIC
Report: Bed Utilization
This report will need to be run on the last Wednesday of July,
October, January, and April for the reporting period 7/1/11 to
6/30/12
• OC_Bed Utilization
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July 27, 2011
October 26, 2011
January 25, 2012
April 25, 2012
(Demo Report)
Note: Reported to HUD in the CoC level APR and HIC
Report Due Dates
• Exhibit 1 reports are due no later than
November 15, 2012
• HMIS reports are due no later than
November 27, 2012 to OC Partnership
More Information
Visit OCHMIS.org to view all the latest
SuperNOFA information
http://ochmis.org/hmis-help/supernofa/
END OF WEBINAR
HMIS Supplemental will be mailed out by the
end of this week with instructions to run
these reports.
For assistance:
• email [email protected]
• Call us at 714-288-4007