Transcript Preparing Slides & Posters

Preparing
Slides & Posters:
Some Perceptual
Tips for Better
Presentations
Elizabeth Krupinski, PhD
Department of Radiology
University of Arizona
Presentation Goals
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Convey information
Concisely & effectively
Support & complement verbal
Illustrate what words cannot
Presentation Goals
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It is NOT a paper
Time is limited
Present your key points
Present in a logical order
Stick to your topic
What’s your point !
Basic Rules
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Make It Big
Keep it Simple
Make It Clear
Be Consistent
Make It Big
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Gauge your room size
Gauge audience distance
Title font = 54 - 60 point
Text font = 32 - 48 point
Use bold face font
Move 6’ from your computer
Font Size
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14 point font size
• 18 point font size
• 24 point font size
• 32 point font size
• 36 point font size
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48 point font size
• 60 point font size
Keep It Simple
• San serif - no squiggles
• Block letters
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No italics
Mix UPPER & lower Case
Times, Arial, Century, Univers
Bold, underline & color for
emphasis
Fonts Types
• Impact
• Letter Gothic plain text
• Bookman Italics
• Syndie shadowed
• Curlz MT
• Arial bold
• Blackadder ATC underlined
Make It Clear
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6 - 7 lines text per slide
~ 7 words per line
Leave spaces
Avoid lots of text
Points vs complete thoughts
Avoid punctuation ! . ; , “ ?
Do Not Crowd
This is how to crowd a slide with way too much text! The
goal of this demonstration is to show the audiencedistressing effects of crowding way too much information
on one slide using as many words as possible in a font size
that is way too small to make a multitude of extraneous
and unrelated points so that the reader gets cross-eyed
trying to read every word I have written in as short
amount of time as possible without ever stopping. I have
used plain text font at 24 point so it is even more difficult.
I have not emphasized a single word. I have used lots of
punctuation marks. As the bumper sticker says - if you
can read this you are too close! Are you still reading or
have you given up already as you should have long ago?
Make It Clear
• Progressive disclosure of
information
• Use multiple slides
• Include only necessary info
• Make content self evident
Illustrations
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Picture says 1000 words
Graphs & Tables
No more than 2 - 3 per slide
2 - 3 colors max
Do not crowd illustrations
Keep things simple
Schematics
WS
red
WS
blue
A
go
WS
WS
A
blue
A
WS
stop
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WS
WS
fggsg
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rtrt
back
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green
uytty
rtt
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blue
A
WS
#4
back
green
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E
N
D
Graphs
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East
West
North
South
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Qtr Qtr Qtr
4th
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Graphs
100
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East
West
North
South
Near
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Here
There
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Graphs
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North
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Near
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Here
There
1st Qtr 2nd
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1st Qtr 2nd
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There
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Graphs
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Label the axes
Show units
Provide a legend
Use color 2 - 3 / graph
Clearly differentiate lines
2+ graphs - consistent
within & between slides
Mean Viewing Time (sec)
Graphs
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One
30
Two
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10
0
Film
CT
MRI
US
Tables
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Limit columns & rows
Spilt into multiple slides
Show only relevant entries
Highlight relevant entries
Summary > all data
Tables
One
453
675
675
965
453
675
675
965
453
675
675
965
675
965
965
Two
564
675
453
654
564
675
453
654
564
675
453
654
453
654
654
Three Four
564
789
675
567
563
897
875
898
564
789
675
567
563
897
875
898
564
789
675
567
563
897
875
898
563
897
875
898
875
898
Five
876
897
867
321
876
897
867
321
876
897
867
321
867
321
321
Six Seven Eight Nine Ten
679 2313 6749 6754
353 8976 4323 8787
895 8965 4321 9865
906 9865 5438 0098
679 2313 6749 6754
353 8976 4323 8787
895 8965 4321 9865
906 9865 5438 0098
679 2313 6749 6754
353 8976 4323 8787
895 8965 4321 9865
906 9865 5438 0098
895 8965 4321 9865
906 9865 5438 0098
906 9865 5438 0098
Eleven Twelve
564 7865 6754
564 8786 8765
867 0765 9543
765 0976 7634
564 7865 0976
564 8786 5432
867 0765 0764
765 0976 8645
564 7865 6734
564 8786 9674
867 0765 7834
765 0976 9563
867 0765 7834
765 0976 9563
765 0976 9563
Tables
Red
453
349
341
216
634
845
Blue
786
341
896
875
398
987
Green
432
854
563
745
673
463
Yellow
985
764
785
792
897
895
Purple
5454
8745
5476
7453
6732
4329
Visual Balance
• English is read left to right
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Eyes tend to land on center
Balance your slides
Center graphs / pictures
Fill screen L to R with text
Using Color
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Use complimentary colors
Dark background - light text
Maximize contrast
Blue/red & green/red = bad
Shading - looks nice, hides
text
Choosing Colors
Maximize Contrast
Red & blue is very bad
Red & green is very bad
Black & blue are bad
Black & neon green are pretty good
Blue & yellow are very good
Dark colors & white are very good
Shading
• Text across shades of grading
less visible
• Reading left to right or up &
down 1/2 obscured
• Contrast significantly reduced
• Eye strain increased
• Some of your message gets
lost
Pictures & Clip Art
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Use moderately
Compliments text
Humor is good
Don’t overshadow the text
Laser Pointers
Laser Pointers
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Use moderately
Point to specifics
Know your slides
Don’t wave around randomly
Don’t point at audience
Use text overlays instead
Arrows & Text
Right Ventricle
General
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Talk to the audience
Not your notes
Not the screen behind you
Speak clearly & loud
Know your time limit
Practice your timing
Some Good Sites
• kumc.edu/SAH/OTEd/jradel/effective
• psyche.uthct.edu/shaun/SBlack/slides
• ukans.edu/cwis/units/coms2/upa/upa
Some Good Sites
• research.ucla.edu/era/present
• classes.monterey.edu/CHS/CHS30
3-01/world/powpoint/index
• med.monash.edu.au/crh/publicati
ons/max-97